You will get Real Estate CRM Cleanup and Organization
Rising Talent
Rising Talent
Project details
Is your real estate CRM messy, disorganized, or filled with duplicate contacts?
I help real estate agents, brokers, investors, and property managers clean up and organize their CRM systems so their data becomes easy to manage and use.
A disorganized CRM can lead to missed follow-ups, duplicate contacts, and lost opportunities. I will review your CRM or spreadsheet, remove duplicates, update records, and structure your contacts so your system becomes clean and efficient.
This service is ideal if you need help with:
• CRM cleanup and organization
• Removing duplicate contacts
• Updating and organizing records
• Data entry and database management
• Spreadsheet cleanup and organization
I work with real estate CRMs such as:
Follow Up Boss
HubSpot
Zoho CRM
GoHighLevel
KVCORE
You will receive a clean, organized CRM or spreadsheet that makes it easier to track contacts and manage your real estate operations.
If your CRM needs structure and organization, feel free to place an order or send a message.
I help real estate agents, brokers, investors, and property managers clean up and organize their CRM systems so their data becomes easy to manage and use.
A disorganized CRM can lead to missed follow-ups, duplicate contacts, and lost opportunities. I will review your CRM or spreadsheet, remove duplicates, update records, and structure your contacts so your system becomes clean and efficient.
This service is ideal if you need help with:
• CRM cleanup and organization
• Removing duplicate contacts
• Updating and organizing records
• Data entry and database management
• Spreadsheet cleanup and organization
I work with real estate CRMs such as:
Follow Up Boss
HubSpot
Zoho CRM
GoHighLevel
KVCORE
You will receive a clean, organized CRM or spreadsheet that makes it easier to track contacts and manage your real estate operations.
If your CRM needs structure and organization, feel free to place an order or send a message.
Industry
Real EstateLanguage
EnglishWhat's included
| Service Tiers |
Starter
$20
|
Standard
$40
|
Advanced
$100
|
|---|---|---|---|
| Delivery Time | 2 days | 3 days | 4 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 2 | 4 | 8 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | - | - | - |
Formatting & Clean Up | - | - | - |
Project Management Support | - | - | - |
Travel Planning | - | - | - |
1 review
(1)
(0)
(0)
(0)
(0)
This project doesn't have any reviews.
LD
Linda D.
Mar 27, 2026
Beta Testers Needed for Personal Financial Planning App (15-30 mins)
Thanks for your prompt and thoughtful feedback as a beta tester for Moola.
About Oluwatoyin
Real Estate Virtual Assistant
Lagos, Nigeria - 9:37 am local time
Your next closing shouldn't be delayed because of paperwork, missed deadlines, or disorganized systems.
As your real estate business grows, so does the administrative workload. Contracts, disclosures, MLS listings, CRM updates, inspections, appraisals, title coordination, compliance, and client communication all demand constant attention. Without the right systems in place, it's easy for important details to be overlooked.
That's where I add value.
I'm Toyin Johnson, a Real Estate Transaction Coordinator and Real Estate Virtual Assistant who helps real estate agents, brokers, investors, wholesalers, and property managers manage every real estate transaction from contract to close with accuracy, organization, and proactive communication.
I become an extension of your team, keeping transactions on schedule, maintaining organized files, updating your CRM, coordinating with all parties, and making sure nothing falls through the cracks.
What I Can Do for You
Contract-to-Close Transaction Coordination
* Manage transactions from executed contract through closing
* Track deadlines, contingencies, inspections, appraisals, financing, and closing dates
* Coordinate with buyers, sellers, lenders, title companies, escrow officers, attorneys, and vendors
* Monitor required documents and follow up on outstanding items
CRM & Listing Management
* Maintain clean, organized CRM records
* Update pipelines and transaction statuses
* Manage MLS listings, listing updates, and compliance requirements
* Organize databases and support lead follow-up
Compliance & Document Management
* Review and organize transaction files
* Prepare disclosures, addenda, amendments, and supporting documentation
* Maintain compliance checklists and audit-ready records
* Ensure accurate file management throughout the transaction
Administrative & Operations Support
* Calendar and email management
* Appointment scheduling
* Client communication
* Executive support
* Workflow optimization
* SOP documentation
* Project coordination
* File organization
Property Management Support
* Tenant communication
* Lease administration
* Maintenance coordination
* Vendor communication
* Buildium and AppFolio support
Technology & Software
Transaction Management: Dotloop • SkySlope • CTME • TransactionDesk • Lone Wolf • DocuSign
Forms & E-Signatures: ZipForm Plus • Form Simplicity • Authentisign • DocuSign
CRM & Lead Management: Follow Up Boss • Lofty • GoHighLevel • HubSpot • kvCORE • Zoho CRM
Property Management: Buildium • AppFolio
Marketing & Email: Canva • Kit (ConvertKit)
Automation: Zapier • Make
Productivity & Project Management: Google Workspace • Microsoft 365 • Google Drive • Google Docs • Google Sheets • Microsoft Excel • Trello • ClickUp • Asana • Mondaycom • Airtable • Notion
Communication & Scheduling: Slack • Zoom • Gmail • Outlook • Calendly
AI & Productivity Tools: ChatGPT • Claude AI • Zite
Why Work With Me?
Every delayed signature, incomplete disclosure, outdated CRM record, or missed contingency deadline can slow a real estate transaction and create unnecessary stress.
I help prevent those issues by staying organized, communicating proactively, and following structured workflows that keep every contract-to-close process moving efficiently.
When you hire me, you gain a Real Estate Transaction Coordinator who:
✔ Keeps transaction files organized and compliant
✔ Tracks deadlines before they become urgent
✔ Maintains accurate CRM and listing information
✔ Communicates professionally with clients and transaction partners
✔ Brings consistency, accountability, and attention to detail to your business
Whether you're handling residential sales, investment properties, wholesale deals, or property management, I provide dependable transaction coordination, CRM management, listing management, and real estate operations support that helps your business grow without adding administrative stress.
If you're ready to spend less time managing paperwork and more time building client relationships and closing deals, I'd love to support your team.
📩 Click Invite or send me a message, and let's discuss how I can help simplify your operations and keep every transaction moving smoothly from contract to close.
Steps for completing your project
After purchasing the project, send requirements so Oluwatoyin can start the project.
Delivery time starts when Oluwatoyin receives requirements from you.
Oluwatoyin works on your project following the steps below.
Revisions may occur after the delivery date.
Review CRM or Spreadsheet
I review your CRM or spreadsheet to identify duplicates and missing data.
Clean and Organize CRM Data
I remove duplicates, update records, and organize contacts and pipelines.