You will get Real Estate CRM Cleanup and Organization
Rising Talent
Rising Talent
Project details
Is your real estate CRM messy, disorganized, or filled with duplicate contacts?
I help real estate agents, brokers, investors, and property managers clean up and organize their CRM systems so their data becomes easy to manage and use.
A disorganized CRM can lead to missed follow-ups, duplicate contacts, and lost opportunities. I will review your CRM or spreadsheet, remove duplicates, update records, and structure your contacts so your system becomes clean and efficient.
This service is ideal if you need help with:
• CRM cleanup and organization
• Removing duplicate contacts
• Updating and organizing records
• Data entry and database management
• Spreadsheet cleanup and organization
I work with real estate CRMs such as:
Follow Up Boss
HubSpot
Zoho CRM
GoHighLevel
KVCORE
You will receive a clean, organized CRM or spreadsheet that makes it easier to track contacts and manage your real estate operations.
If your CRM needs structure and organization, feel free to place an order or send a message.
I help real estate agents, brokers, investors, and property managers clean up and organize their CRM systems so their data becomes easy to manage and use.
A disorganized CRM can lead to missed follow-ups, duplicate contacts, and lost opportunities. I will review your CRM or spreadsheet, remove duplicates, update records, and structure your contacts so your system becomes clean and efficient.
This service is ideal if you need help with:
• CRM cleanup and organization
• Removing duplicate contacts
• Updating and organizing records
• Data entry and database management
• Spreadsheet cleanup and organization
I work with real estate CRMs such as:
Follow Up Boss
HubSpot
Zoho CRM
GoHighLevel
KVCORE
You will receive a clean, organized CRM or spreadsheet that makes it easier to track contacts and manage your real estate operations.
If your CRM needs structure and organization, feel free to place an order or send a message.
Industry
Real EstateLanguage
EnglishWhat's included
| Service Tiers |
Starter
$20
|
Standard
$40
|
Advanced
$100
|
|---|---|---|---|
| Delivery Time | 2 days | 3 days | 4 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 2 | 4 | 8 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | - | - | - |
Formatting & Clean Up | - | - | - |
Project Management Support | - | - | - |
Travel Planning | - | - | - |
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Linda D.
Mar 27, 2026
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Thanks for your prompt and thoughtful feedback as a beta tester for Moola.
About Oluwatoyin
Transaction Coordinator | CRM & Listing Management | Real Estate VA
Lagos, Nigeria - 10:07 am local time
Every successful real estate transaction starts with strong operations behind the scenes.
When agents, brokers, investors, and property managers begin to scale, the first thing that becomes overwhelming isn't finding clients—it's managing contracts, deadlines, listings, documents, CRM updates, and communication across multiple transactions.
That's where I come in.
I'm Toyin Johnson, a Real Estate Transaction Coordinator, Real Estate Operations Specialist, and Real Estate Virtual Assistant who helps real estate professionals streamline operations, manage transactions from contract to close, and build reliable systems that keep every deal organized, compliant, and moving toward a successful closing.
I don't just complete administrative tasks—I take ownership of the operational side of your business, creating structure, improving workflows, and ensuring nothing falls through the cracks so you can focus on serving clients, winning listings, and closing more deals.
Here's How I Can Support Your Business
✅ Contract-to-Close Transaction Coordination
* Manage transactions from executed contract through closing
* Track contingencies, inspections, appraisals, financing milestones, and critical deadlines
* Coordinate with buyers, sellers, agents, lenders, title companies, escrow officers, attorneys, and vendors
* Monitor earnest money deposits, closing timelines, and required documentation
✅ Transaction Management & Compliance
* Organize transaction files and document management
* Prepare and review purchase agreements, disclosures, addenda, amendments, and closing documents
* Maintain compliance checklists and ensure every file is complete, accurate, and audit-ready
* Keep transactions on schedule with proactive deadline tracking
✅ CRM, Pipeline & Listing Management
* CRM Management and database organization
* Pipeline Management and transaction tracking
* MLS Listing Management and listing updates
* Lead follow-up, database cleanup, and workflow organization
* Client communication and status updates
✅ Administrative & Real Estate Operations
* Calendar Management
* Email Management
* Appointment Scheduling
* Executive & Administrative Support
* Project Management
* File Management
* SOP Documentation
* Workflow Optimization
✅ Property Management Support
* Tenant communication
* Lease documentation
* Maintenance coordination
* Buildium
* AppFolio
Software & Platforms
Transaction Management: Dotloop • SkySlope • DocuSign • CTME • TransactionDesk
CRM Systems: Follow Up Boss • GoHighLevel • HubSpot • kvCORE • Zoho CRM
Productivity: Google Workspace • Google Drive • Google Docs • Google Sheets • Microsoft Excel • Trello • Asana • Monday com • ClickUp • Airtable • Notion
Communication: Slack • Zoom • Gmail • Outlook • Calendly
Why Clients Choose Me
Real estate moves fast.
One missed deadline.
One missing document.
One outdated CRM record.
One forgotten follow-up.
That's often all it takes to create unnecessary stress—or worse, put a transaction at risk.
I prevent those problems by using structured workflows, detailed SOPs, organized file management, proactive communication, and proven systems that keep every transaction moving smoothly from contract to close.
When you work with me, you gain someone who:
✔ Takes ownership of the administrative process
✔ Communicates proactively with everyone involved
✔ Maintains accurate transaction files and CRM records
✔ Tracks every deadline before it becomes urgent
✔ Brings structure, accountability, and consistency to your operations
Whether you're a solo agent, a growing brokerage, an investor managing acquisitions, or a property management company, I provide dependable operational support that helps your business scale with confidence.
If you're looking for a Real Estate Transaction Coordinator and Real Estate Operations Specialist who is organized, detail-oriented, proactive, and committed to helping your business run more efficiently, I'd love to be part of your team.
📩 Send me an invitation or message today, and let's discuss how I can simplify your operations, strengthen your systems, and help every transaction reach the closing table smoothly.
Steps for completing your project
After purchasing the project, send requirements so Oluwatoyin can start the project.
Delivery time starts when Oluwatoyin receives requirements from you.
Oluwatoyin works on your project following the steps below.
Revisions may occur after the delivery date.
Review CRM or Spreadsheet
I review your CRM or spreadsheet to identify duplicates and missing data.
Clean and Organize CRM Data
I remove duplicates, update records, and organize contacts and pipelines.