You will get Technical VA with Wordpress, Mailchimp, Zapier, Email Experience
Project details
You will get assistance in Mailchimp, email automation, Zapier or Pabbly Connect (cheaper alternative), WordPress and its plugins and any other related service.
1. Email Management:
- Utilize Mailchimp for email marketing campaigns, newsletters, and member communications.
- Implement and manage email automation processes to enhance member engagement.
2. Integration and Automation:
- Use Zapier to streamline workflows and automate tasks between different platforms.
- Ensure seamless integration of various tools used within the business ecosystem.
3. Website Management:
- Maintain and update the WordPress website, ensuring current and visually appealing content.
- Utilize WordPress plugins for enhanced functionality and user experience.
4. Community Platform:
- Manage community network to facilitate interactions, discussions, and content sharing.
- Assist in the technical aspects of community events and webinars.
5. Social Media Coordination:
- Schedule and manage social media posts across various platforms.
- Compile metrics and analytics to measure the impact of social media strategies.
Send me a message for us to discuss your project.
1. Email Management:
- Utilize Mailchimp for email marketing campaigns, newsletters, and member communications.
- Implement and manage email automation processes to enhance member engagement.
2. Integration and Automation:
- Use Zapier to streamline workflows and automate tasks between different platforms.
- Ensure seamless integration of various tools used within the business ecosystem.
3. Website Management:
- Maintain and update the WordPress website, ensuring current and visually appealing content.
- Utilize WordPress plugins for enhanced functionality and user experience.
4. Community Platform:
- Manage community network to facilitate interactions, discussions, and content sharing.
- Assist in the technical aspects of community events and webinars.
5. Social Media Coordination:
- Schedule and manage social media posts across various platforms.
- Compile metrics and analytics to measure the impact of social media strategies.
Send me a message for us to discuss your project.
Purpose
BusinessLanguage
EnglishWhat's included $25
These options are included with the project scope.
$25
- Delivery Time 3 days
- Basic Photo Editing
- Organize & Classify/Tag Files
- Formatting & Clean Up
- Project Management Support
73 reviews
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(6)
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SL
Sandra L.
Jun 15, 2026
Marketing Operations VA for Workflow Mapping
Communication with Caleb was pleasant during our initial exchange. However, after reviewing the project needs more carefully, I realized this contract required a different structure, clearer deliverables, and a contractor whose experience more closely matched the current navigation, funnel, and implementation needs. Because the project scope changed before meaningful work was completed, I decided to end the contract and reorganize the engagement.
ME
Mari E.
Apr 6, 2026
You will get a trial Virtual Assistant services package before continuing.
Caleb is a great, clear communicator. Looking forward to trying out other VA tasks / Canva related Admin help
MS
Mark S.
Jan 21, 2025
Data-centric operations assistant for a fully virtual company
Caleb communicates clearly and succinctly. He's handled the well-structured tasks we've needed to grow, and then has gone above and beyond to identify customer journey paths that will improve outcomes.
MB
Marcel B.
Jan 14, 2025
Freelance Expert for Newsletter Campaign Setup Using vbout.com
Thanks for all your work. All the best to you.
SS
Sham S.
Aug 8, 2024
Social Media VA
Great work by Caleb, understood the assignments and took initiative in ensuring the work was done.
About Caleb
Business Operations | Project Management | Marketing Ops & Automation
100%
Job Success
Nairobi, Kenya - 2:28 am local time
I help founders, business owners, and growing teams manage day-to-day operations, improve project execution, automate workflows, build SOPs, leverage AI, coordinate teams, and maintain the systems that keep the business running smoothly.
I’m Caleb, a Business Operations Manager with experience across marketing operations, customer success, virtual and executive assistance, workflow and no-code automation, process improvement, and digital project management.
I can support your business in:
• Business Operations, SOPs & Process Improvement
— Business operations support, SOP development, process documentation, workflow optimization, process improvement, operational coordination, and scalable business systems
— Tools: ClickUp, Google Workspace, Canopy, Practice Ignition
• Digital Project Management
— Project planning, task management, workflow design, team coordination, client communication, reporting, quality control, and project execution
— Tools: ClickUp, Asana, Trello, Monday, Notion
• Virtual & Executive Assistance
— Calendar and inbox management, scheduling, research, documentation, executive support, meeting coordination, project support, and administrative assistance
— Tools: Google Workspace, Calendly, Zoom, Fireflies AI, Microsoft Office
• Workflow & No-Code Automation
— Workflow automation, process automation, systems integration, data syncing, notifications, API integrations, and webhook automation
— Tools: Zapier, Pabbly Connect, Make, Jotform
• CRM & Client Operations
— CRM administration, client onboarding, contact management, pipeline tracking, proposals, engagement workflows, segmentation, follow-ups, and reporting
— Tools: Canopy, Practice Ignition, GoHighLevel, HubSpot
• Marketing Operations & Email Automation
— Email campaigns, newsletters, nurture sequences, segmentation, marketing automation, lead management, campaign coordination, and A/B testing
— Tools: GoHighLevel, Mailchimp, Brevo, VBOUT
• Tax & Financial Operations
— Tax workflow coordination, client document tracking, engagement management, bookkeeping workflow support, payroll coordination, financial administration, and cross-team follow-up
— Tools: Canopy, ProSeries, Practice Ignition, QuickBooks Online, Wave, Gusto, Xero, Plooto, Mercury, ACE Cloud
• Website & CMS Management
— WordPress administration, website updates, landing pages, content publishing, blog management, website maintenance, and basic SEO
— Tools: WordPress, Wix, Shopify, Squarespace
• Reporting & Business Intelligence
— KPI tracking, operational dashboards, workload visibility, project reporting, workflow analysis, spreadsheet reporting, and management reporting
— Tools: ClickUp Dashboards, Google Sheets, Google Analytics
• SEO & Content Optimization
— Keyword research, on-page SEO, content optimization, competitor analysis, website audits, and organic search performance
— Tools: Ahrefs, Google Analytics, Google Search Console
• Content & Social Media Support
— Blog and website content, email copy, proofreading, content calendars, social media scheduling, basic graphics, and digital content management
— Tools: Canva, WordPress, LinkedIn, Facebook, YouTube, Pinterest
• AI for Business Operations
— AI-assisted research, SOP development, documentation, analysis, content creation, problem-solving, and productivity enhancement
— Tools: ChatGPT, Claude, Gemini, Grammarly
Industries of interest: AI, E-commerce, Real Estate, Healthcare, Marketing and advertising, Green Energy, Non-profit, Coaching, Consultancy, Travel, Hospitality, Tourism, Logistics, Finance, Accounting, SAAS, and EdTech.
Send me a message and let's discuss your project!
Thank you!
Caleb M.
Steps for completing your project
After purchasing the project, send requirements so Caleb can start the project.
Delivery time starts when Caleb receives requirements from you.
Caleb works on your project following the steps below.
Revisions may occur after the delivery date.
Discuss project details with client.
Update clients on progress.