You will get Technical VA with Wordpress, Mailchimp, Zapier, Email Experience
Project details
You will get assistance in Mailchimp, email automation, Zapier or Pabbly Connect (cheaper alternative), WordPress and its plugins and any other related service.
1. Email Management:
- Utilize Mailchimp for email marketing campaigns, newsletters, and member communications.
- Implement and manage email automation processes to enhance member engagement.
2. Integration and Automation:
- Use Zapier to streamline workflows and automate tasks between different platforms.
- Ensure seamless integration of various tools used within the business ecosystem.
3. Website Management:
- Maintain and update the WordPress website, ensuring current and visually appealing content.
- Utilize WordPress plugins for enhanced functionality and user experience.
4. Community Platform:
- Manage community network to facilitate interactions, discussions, and content sharing.
- Assist in the technical aspects of community events and webinars.
5. Social Media Coordination:
- Schedule and manage social media posts across various platforms.
- Compile metrics and analytics to measure the impact of social media strategies.
Send me a message for us to discuss your project.
1. Email Management:
- Utilize Mailchimp for email marketing campaigns, newsletters, and member communications.
- Implement and manage email automation processes to enhance member engagement.
2. Integration and Automation:
- Use Zapier to streamline workflows and automate tasks between different platforms.
- Ensure seamless integration of various tools used within the business ecosystem.
3. Website Management:
- Maintain and update the WordPress website, ensuring current and visually appealing content.
- Utilize WordPress plugins for enhanced functionality and user experience.
4. Community Platform:
- Manage community network to facilitate interactions, discussions, and content sharing.
- Assist in the technical aspects of community events and webinars.
5. Social Media Coordination:
- Schedule and manage social media posts across various platforms.
- Compile metrics and analytics to measure the impact of social media strategies.
Send me a message for us to discuss your project.
Purpose
BusinessLanguage
EnglishWhat's included $25
These options are included with the project scope.
$25
- Delivery Time 3 days
- Basic Photo Editing
- Organize & Classify/Tag Files
- Formatting & Clean Up
- Project Management Support
73 reviews
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SL
Sandra L.
Jun 15, 2026
Marketing Operations VA for Workflow Mapping
Communication with Caleb was pleasant during our initial exchange. However, after reviewing the project needs more carefully, I realized this contract required a different structure, clearer deliverables, and a contractor whose experience more closely matched the current navigation, funnel, and implementation needs. Because the project scope changed before meaningful work was completed, I decided to end the contract and reorganize the engagement.
ME
Mari E.
Apr 6, 2026
You will get a trial Virtual Assistant services package before continuing.
Caleb is a great, clear communicator. Looking forward to trying out other VA tasks / Canva related Admin help
MS
Mark S.
Jan 21, 2025
Data-centric operations assistant for a fully virtual company
Caleb communicates clearly and succinctly. He's handled the well-structured tasks we've needed to grow, and then has gone above and beyond to identify customer journey paths that will improve outcomes.
MB
Marcel B.
Jan 14, 2025
Freelance Expert for Newsletter Campaign Setup Using vbout.com
Thanks for all your work. All the best to you.
SS
Sham S.
Aug 8, 2024
Social Media VA
Great work by Caleb, understood the assignments and took initiative in ensuring the work was done.
About Caleb
Operations Manager | Workflow Automation | Marketing Operations | SOPs
100%
Job Success
Nairobi, Kenya - 3:33 pm local time
I am a strong fit if:
• Your team is busy, but ownership and responsibilities are not clearly defined
• Projects are moving, but execution and follow-through lack consistency
• You are using multiple tools, but operations still feel disconnected or inefficient
• You need SOPs, workflows, dashboards, or systems your team will actually adopt and use
• Your business is growing, and you need more structure without adding unnecessary complexity
• You need someone who can quickly understand your operations, identify gaps, and improve how work gets done
I can support your business with:
• General Virtual & Executive Assistance
— Calendar & inbox management, project support, document creation, research, team coordination
— Tools: Google Workspace, Zoom, Slack, Calendly
• Digital Project Management
— Task planning, workflow design, client communication, reporting, and quality control
— Tools: ClickUp, Trello, Asana, Monday, Notion
• CRM Setup & Management
— CRM implementation, automation, contact segmentation, pipeline tracking, reporting
— Tools: Go High Level, HubSpot
• Marketing & Email Automation
— Email campaign design, drip sequences, segmentation, lead magnet automation, A/B testing
— Tools: Vbout, Mailchimp, Brevo, Go High Level
• Workflow & Business Process Automation
— Systems integration, data syncing, real-time notifications, API/Webhook logic
— Tools: Pabbly Connect, Zapier, Make
• Website & CMS Management
— Website design/updates, blog management, SEO optimization, responsive layouts
— Tools: WordPress, Wix, Shopify, Squarespace
• SEO Optimization
— Keyword research, on-page SEO, content strategy, audits, competitor analysis
— Tools: Ahrefs, Google Analytics, Google Search Console
• Content Creation & Copywriting
— Blog posts, web copy, product descriptions, email content, technical writing, proofreading
• Social Media Support
— Account setup, content calendar, basic content design, channel integration
— Platforms & Tools: Canva, LinkedIn, Facebook, YouTube, Google My Business, Pinterest
• AI Proficiency
— Using AI tools for daily business operations
— Tools: ChatGPT, Claude, Gemini
I do more than just manage/coordinate tasks.
I help businesses identify operational bottlenecks, streamline workflows, improve team communication, organize priorities, and build efficient systems that support better execution and long-term growth.
My approach is practical, proactive, and hands-on. I focus on creating streamlined processes and scalable systems that are easy for teams to adopt and effective enough to support a growing business.
Industries of interest: AI, E-commerce, Real Estate, Healthcare, Marketing and advertising, Green Energy, Non-profit, Coaching, Travel, Hospitality, Tourism, Logistics, Finance, Accounting, SAAS, and EdTech.
Send me a message and let's discuss your project!
Thank you!
Caleb M.
Steps for completing your project
After purchasing the project, send requirements so Caleb can start the project.
Delivery time starts when Caleb receives requirements from you.
Caleb works on your project following the steps below.
Revisions may occur after the delivery date.
Discuss project details with client.
Update clients on progress.