You will get Virtual Admin & Operations Support – Monthly Retainer
Project details
Are you a business owner drowning in emails, scheduling, and admin tasks? I can take that off your plate.
I'm Kay, a Virtual Executive Assistant with 5+ years of experience supporting small and service-based businesses remotely. I specialize in keeping operations organized, communication flowing, and recurring tasks handled — so you can focus on growing your business instead of managing it.
With me, you get a reliable, detail-oriented assistant who works independently, communicates proactively, and treats your business like it's my own. I've supported clients in HVAC, electrical, construction, and other service industries using tools like Google Workspace, Microsoft Office, ClickUp, Trello, Slack, and more.
Whether you need help with inbox management, calendar coordination, document organization, data entry, or general operations support — I've got it covered. This is a monthly retainer, meaning you get consistent, ongoing support every month without the hassle of rehiring.
I'm Kay, a Virtual Executive Assistant with 5+ years of experience supporting small and service-based businesses remotely. I specialize in keeping operations organized, communication flowing, and recurring tasks handled — so you can focus on growing your business instead of managing it.
With me, you get a reliable, detail-oriented assistant who works independently, communicates proactively, and treats your business like it's my own. I've supported clients in HVAC, electrical, construction, and other service industries using tools like Google Workspace, Microsoft Office, ClickUp, Trello, Slack, and more.
Whether you need help with inbox management, calendar coordination, document organization, data entry, or general operations support — I've got it covered. This is a monthly retainer, meaning you get consistent, ongoing support every month without the hassle of rehiring.
Purpose
BusinessIndustry
Business Services & Consulting, Construction, Ecommerce, Education, Financial Services, Government & Public Sector, Hardware & Electronics, Nonprofit, Real Estate, Religion & Spirituality, Retail & WholesaleLanguage
EnglishWhat's included
| Service Tiers |
Starter
$100
|
Standard
$180
|
Advanced
$340
|
|---|---|---|---|
| Delivery Time | 30 days | 30 days | 30 days |
Number of Revisions | 3 | 5 | |
Number of Hours of Work | 10 | 20 | 40 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | - | ||
Project Management Support | - | ||
Travel Planning | - | - | - |
Frequently asked questions
About Kay
Virtual Executive Assistant & Bookkeeper
Daet, Philippines - 5:56 am local time
I'm Kay, an Executive Assistant and Bookkeeper with 5+ years of experience supporting small businesses — including HVAC, plumbing, electrical, service-based and construction companies. I know the tools, I know the workflows, and I'll get up to speed fast.
Here's what I can handle for you:
✦ Email & inbox management — zero-inbox, organized, nothing missed
✦ Calendar scheduling & appointment coordination
✦ QuickBooks Online — transaction categorization, reconciliations
✦ Timesheet & payroll support (ServiceTitan, Netchex, Azuga)
✦ Document management, contracts, reports & data entry
✦ Client communications & workflow coordination via Slack, MS Teams, ClickUp, or Trello
I've worked with service-based businesses where I handled the behind-the-scenes work — from timesheet management and payroll support to QuickBooks bookkeeping and reconciliations.
I work part-time (up to 30 hrs/week), flexible schedule, available for async work and scheduled calls, and I'm available for long-term, consistent support.
Ready to take the admin off your plate? Let's get started.
Steps for completing your project
After purchasing the project, send requirements so Kay can start the project.
Delivery time starts when Kay receives requirements from you.
Kay works on your project following the steps below.
Revisions may occur after the delivery date.
Quick KickOff Chat
We have a quick kickoff chat (via message or call) to align on recurring tasks, communication preferences, and expectations.
I get to work!
I will be handling your admin tasks independently and sending you weekly progress updates so you're always in the loop.