Hire the Best Executive Assistants in New York

NYC‑based Executive Assistant with 11+ years supporting founders, executives, and creative businesses. I bring a genuine background in entertainment, travel, and fan culture — experience most assistants don’t have. I help you stay organized, move quickly, and focus on what matters. Whether it’s managing a complex calendar, coordinating travel, planning events, handling client communication, or keeping operations running smoothly, I bring structure, warmth, and reliability to every engagement. WHAT I BRING • NYC‑based, US‑educated, and experienced across media, finance, and creative industries • Bilingual in English and Brazilian Portuguese • Strong travel planning background, including international itineraries and hospitality experience • Entertainment and events experience, including guest coordination, vendor management, and promotional support • Deep understanding of fan communities and creative spaces • Strong sales, CRM, and operations foundation WHAT I CAN HANDLE FOR YOU • Calendar and inbox management • Travel planning and logistics • Event coordination and vendor communication • CRM setup and reporting • Client and stakeholder communication • Social scheduling and content coordination • Research and competitive insights • Project tracking and operational support • Bilingual communication (EN/PT) TOOLS I WORK WITH Google and Microsoft suites, project management platforms, CRM systems, communication tools, and creative platforms are commonly used by modern teams. If you’re looking for someone who brings more than task execution — someone who anticipates needs, communicates clearly, and genuinely cares about your business — I’d love to connect.

Helping CEOs, founders, and business owners reclaim 10+ hours a week through streamlined operations and executive support. I’m an experienced Executive Assistant and Operations Manager with a proven track record of supporting C-suite leaders in high-growth, fast-paced environments. I specialize in managing complex calendars, forecasting business needs, and creating data-driven reports that empower leaders to make confident decisions. My background blends high-level administrative support with customer service excellence and strategic coordination. From running daily operations to managing social media and email marketing campaigns, I build systems that save time, reduce stress, and drive measurable results. Core strengths: Executive calendar & inbox management Forecasting, reporting, and business analytics Operations oversight & team coordination Social media management & content scheduling Email marketing (MailerLite) & client communications Whether it’s anticipating needs before they arise, creating smooth workflows, or handling high-priority projects with discretion, I thrive in roles where efficiency meets strategy. 📩 Let’s connect if you’re looking for a trusted partner to optimize your business operations — so you can focus on growth.

Hey there! Are you tired of a VA who just doesn't get your needs, struggles to anticipate your next move, or has trouble communicating clearly because English isn’t their first language? I'm here to change that. With over three years of experience as a Virtual Assistant, I take the time to understand and proactively support your unique requirements. I focus on clear communication and reliability, ensuring that you always have the seamless support you need. Let’s work together to streamline your workload and keep your business moving forward. As an Executive Assistant, I specialize in alleviating executives of the mundane tasks and time-consuming projects that prevent them from focusing on their zone of genius. My focus is on enabling top-level executives to prioritize strategic objectives while I manage the details, ensuring productivity and smooth day-to-day operations. Key Executive Assistance Skills: Calendar & Email Management: Optimizing schedules and communication flow to maximize executive productivity. Project Coordination: From conception to completion, I handle the details so executives can focus on high-impact decisions. Task Delegation & Workflow Optimization: Implementing systems and processes that save time and streamline operations. Cross-Department Collaboration: Ensuring all teams are aligned on deadlines, tasks, and deliverables. Administrative Excellence: Managing travel, preparing reports, and organizing events while maintaining seamless office operations. 𝐖𝐡𝐚𝐭 𝐈 𝐎𝐟𝐟𝐞𝐫: 🔵 Video Editing: Proficient in DaVinci Resolve 19 and CapCut for creating and editing short-form video content. 🔵 Customer Relationship Management: Familiar with CRM systems and automation tools for task and project management. 🔵 Typing Speed: 104 WPM (tested and verifiable). 🔵 File Organization: Skilled in organizing and managing digital files using Google Workspace (Docs, Sheets, Drive, etc.) and Microsoft Office programs such as Word, Excel, and PowerPoint. 🔵 Lead Generation: Experienced in sourcing and qualifying leads to support business growth. 🔵 Data Entry: Highly efficient in accurate data input, processing, and management using various software tools, ensuring data integrity and organization. 📊 𝗗𝗶𝗴𝗶𝘁𝗮𝗹 𝗠𝗮𝗿𝗸𝗲𝘁𝗶𝗻𝗴 & 𝗦𝗘𝗢 🔵 SEO-Optimized Blog & Website Content 🔵 Google Analytics & Facebook Pixel Setup 🔵 Data-Driven ad Campaigns for Lead Generation & ROI 💡 𝗧𝗼𝗼𝗹𝘀 & 𝗣𝗹𝗮𝘁𝗳𝗼𝗿𝗺𝘀 𝗜 𝗘𝘅𝗰𝗲𝗹 𝗔𝘁: 🔹 AI Tools: Midjourney, DALL·E, Runway ML (for AI-generated clothing models & videos) 🔹 E-Commerce & Web: Shopify, WordPress, Showit, Squarespace, Wix, Google Sites 🔹 Social Media & Ads: Meta Ads, TikTok Ads, Facebook Business Suite 🔹 Content Creation: Canva, CapCut, Adobe Express, AI video tools 🔹 Email & Automation: Flodesk, Mailchimp, Constant Contact 🔹 SEO & Analytics: Google Analytics, Facebook Pixel, Ubersuggest 🚀 𝗪𝗵𝘆 𝗪𝗼𝗿𝗸 𝗪𝗶𝘁𝗵 𝗠𝗲? My Upwork Expert Vetted status guarantees I deliver high-quality results to every client, consistently exceeding expectations. Whether you need a streamlined recruitment process or a trusted executive assistant to manage your day-to-day, I’m here to help you achieve your business goals. I’m always excited to collaborate with driven executives and teams to help them grow and thrive. Let’s schedule a call to discuss how I can help support your business!

Are you drowning in daily details when you should be focusing on the big picture? I am a Top Rated Plus executive assistant and podcast producer with 15 years of experience and 855+ hours logged on Upwork. When I step into a fast-moving business, I look at how you operate, figure out where you are getting stuck, and build the actual systems you need to run smoothly. I take total ownership of your day-to-day operations with zero hand-holding. What I Handle For You: • Systems & Structure Building: I take your chaotic project management, team communication, or daily routines and turn them into clean, repeatable setups. • Project & Product Launches: If you have a project or product that must launch smoothly, I map it out, manage the timelines, and coordinate everything so you do not skip a beat. • C-Suite Support: High-level gatekeeping, complex calendars, inbox triage, travel logistics, and client communication. • End-to-End Podcast Production: You just show up and talk. I handle the entire technical side, from editing and mixing to guest booking and distribution. • Writing & Content Strategy: I make sure your emails, pitch decks, blog posts, and clips match your business goals and sound exactly like you. Tools I Use Daily: Microsoft Office, Google Workspace, Trello, Slack, Zoom, SharePoint, Power Automate, Podbean, Riverside, Descript, Buzzsprout, Canva. Why We Will Work Well Together: I don't need micromanaging. I ask smart questions upfront, adapt instantly to your style, and deliver work to your exact standards. If you want a resourceful partner to protect your time, let's talk.

Independent contractor with 20+ years of experience in bookkeeping, financial management, and operations support for small businesses and eCommerce brands. Skilled in full-cycle accounting, reconciliations, payroll, and cash flow forecasting. Experienced in inventory control, demand planning, and marketplace management (Shopify, Amazon, Walmart, eBay). Proficient in implementing financial systems, automation tools, and process improvements that streamline workflows and drive profitability. Trusted advisor to business owners, providing both financial clarity and operational support to help businesses grow.

I offer over 25 years of knowledge, skills, and experience as an Administrative Professional. From 2016 - 2020 I served as Executive Director of a small local non-profit. From 2021-2023 I was Board Chair for the same organization and currently serve once again as Executive Director. However, the position is part-time, so I am always looking for other great projects! I am seeking part-time opportunities - both one-time projects and long-term opportunities! I have worked virtually with great success over the last 20 years. I bring a lot of skills and experience to the table and am always excited to learn something new from my clients too! Software/programs that I have worked with include: -Basecamp -Asana -Canva -Constant Contact -Mail Chimp -G-Suite/Google -MS Office -Quickbooks -S L A C K -Trello -WIX -Squarespace -Wordpress - Several webinar meeting programs (Zoom, Webex, Ilinc, GoTo Meeting). Also in the past, I have used Keaper, Zendesk, Sharepoint, various softphones, and more.