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Hi there! Glad you're here. My name is Carolina and based in Texas. I’m a resourceful and adaptable Marketing Assistant and Executive Admin with a background spanning government, hospitality, green energy, wholesale, and bakery sectors. I bring a blend of creativity, task management, and precision to every project I have! I enjoy both working behind the scenes and supporting client-facing projects. My favorite tools are Canva, Trello, Click-Up, and Buffer! 🖥 Marketing Support: I’ve helped launch and manage email marketing campaigns (using tools like Constant Contact and Salesforce Marketing Cloud), updated Google Business profiles, maintained websites via WordPress, and interacted with social media communities through comments and DMs. I’ve also researched target audiences to better understand their tone, preferences, and messaging styles making sure every campaign hits the mark. 🧠 Admin & Project Coordination: From managing high-level executive calendars (including for government officials) to creating reports, drafting documents, and arranging complex travel, I handle details with discretion and care. I’ve processed expense reports in Concur (up to $50K), built presentations in PowerPoint under tight deadlines, and even led logistics for trade show setups. In addition, I've coordinated the City of Houston Budget and Fiscal Affairs meetings as an EA for Mayor Pro Tem. 🧩 Cross-functional & Tech-savvy: I'm confident with tools like Salesforce, RingCentral, Buffer, Canva, Miro, Trello, ClickUp, Asana, Shopify, Cin7, and more. I’ve integrated systems (like connecting RingCentral with Salesforce), managed inboxes and supply orders, supported customer service channels, and collaborated with vendors and stakeholders. My approach is all about adaptability, clear communication, and ensuring a respectable envrionment. Let's work together to make your life easier and build a long lasting partnership!

Virtual Assistant | Marketing Assistant specializing in quality assurance, social media management, and administrative support. Skilled in data entry, content creation, scheduling, and workflow optimization using tools like ClickUp, Salesforce, HubSpot, Workday, Canva, and Google Workspace. I help businesses stay accurate, organized, and visible online. I am a detail-oriented Virtual Assistant and Marketing Assistant with proven expertise in quality assurance, social media management, and administrative support. I help businesses maintain accuracy, consistency, and a strong online presence by combining precise QA processes with creative marketing strategies. Skilled in Canva, Buffer, and PromoRepublic, I create and schedule engaging content, manage content calendars, and ensure branding remains consistent across platforms to strengthen audience engagement. I ensure all data, content, and deliverables meet the highest standards before release. I handle data entry, scheduling, document organization, invoice processing, product data analysis, and email management with accuracy and efficiency. Proficient in ClickUp, Salesforce, Trello, HubSpot, Workday, Google Workspace, Microsoft Office, and Active Collab, I streamline workflows, track progress, and keep projects moving. Clients value my adaptability, clear communication, and focus on delivering work that is accurate, timely, and aligned with their goals. **Skills List: - Virtual Assistance - Administrative Support - Data Entry - Quality Assurance - Social Media Management - Content Creation - Content Scheduling - Project Coordination - Document Management - Workflow Optimization - Canva - Buffer - PromoRepublic - ClickUp - Salesforce CRM - Trello - HubSpot CRM - Workday - Google Workspace - Microsoft Office Suite - Active Collab

Reliable Executive Support & Office Admin with a 5.0/5.0 rating. Clients praise my speed and communication. I specialize in data entry, transcription, and office management. Conversational Spanish. Let's discuss your needs. SUMMARY An extremely focused and highly motivated individual able to rapidly understand new concepts and carry-out job responsibilities. I am a passionate and responsible individual- professionally, personally and socially compelled to contribute to the greater good. I possess a solid work ethic, a positive, willing attitude, and an eagerness to learn. SKILLS & EXPERTISE Exceptional Customer Service, Executive Support, Office Administration, Digital Media Management, Data Entry, Transcription, Graphic Design, Digital Marketing, Adobe Creative Suite, Microsoft Office Suite, Google Suite, Slack, ClickUp Network Systems Administration, CompTIA A+ Certification, Typing 45+ WPM, Bilingual: English (Native) and Spanish (Conversational).

You are losing 40-60 hours every week to tasks a system should be doing for you. Lead follow-ups, CRM updates, Appointment reminders, Invoice reminders, Invoice chasing, Content scheduling, Manual data entry. If your team is still doing any of this by hand that is not a workflow problem, that is a revenue problem. I am Victoria, an Automation Engineer. I build the backend systems that handle all of it, quietly, accurately, and at scale using n8n, Make com, Zapier and AI tools like Vapi ElevenLabs, Claud etc. WHAT I BUILD FOR YOU - AI Voice Agents that qualify, follow up, and book appointments automatically (Vapi, Retell AI, ElevenLabs) - CRM & lead workflows that capture, route, and nurture every contact without manual input (GHL, HubSpot, Airtable, Notion) - End-to-end client onboarding systems - forms, contracts, welcome sequences, and task creation, all triggered automatically - eCommerce backend flows - order sync, abandoned cart recovery, inventory alerts, and Stripe reconciliation - API & webhook architecture connecting your entire stack, no matter how complex WHO I WORK WITH Agencies, real estate teams, eCommerce brands, coaches, medspa, hospitals and SaaS startups that are scaling fast and can't afford to hire 3 more people just to manage operations. WHAT CHANGES AFTER WE WORK TOGETHER You get 40–60 hours back per week across your team. Leads get responded to in seconds, not hours. No more data falling through the cracks. Your backend runs whether you're online or not — with full dashboards Logs, and clean reporting built in so you always know what's happening. Top Rated on Upwork. Every system I build is fully documented, tested, and handed off with a walkthrough so your team can manage it with confidence. Not sure where to start? Book a 45-minute Workflow Audit — I'll map your current process, show you exactly what to automate first, and give you a clear build plan with a fixed-price or hourly estimate. Message me with your biggest operational headache. I'll turn it into a system.

𝗡𝗲𝗲𝗱 𝗮 𝗯𝗼𝗼𝗸𝗸𝗲𝗲𝗽𝗲𝗿 𝘄𝗵𝗼 𝗰𝗮𝗻 𝗸𝗲𝗲𝗽 𝘆𝗼𝘂𝗿 𝗯𝗼𝗼𝗸𝘀 𝗰𝗹𝗲𝗮𝗻, 𝗮𝗰𝗰𝘂𝗿𝗮𝘁𝗲, 𝗮𝗻𝗱 𝗲𝗮𝘀𝘆 𝘁𝗼 𝘂𝗻𝗱𝗲𝗿𝘀𝘁𝗮𝗻𝗱? I help business owners organize their financial records, clean up messy books, reconcile accounts, and maintain accurate bookkeeping using QuickBooks Online, Xero, Excel, and other accounting tools. My work is a strong fit if your transactions are behind, your bank or credit card accounts are not reconciled, your reports do not look right, or you need reliable monthly bookkeeping support after tax season. I specialize in bookkeeping cleanup, catch-up bookkeeping, bank reconciliation, credit card reconciliation, accounts payable, accounts receivable, invoice tracking, expense categorization, chart of accounts organization, and financial reporting. 𝗛𝗼𝘄 𝗜 𝗖𝗮𝗻 𝗛𝗲𝗹𝗽 • QuickBooks Online bookkeeping • Xero bookkeeping • Bookkeeping cleanup and catch-up • Bank and credit card reconciliation • Accounts payable management • Accounts receivable management • Invoice and bill tracking • Expense categorization • Chart of accounts organization • Monthly bookkeeping support • Financial reports and summaries • Excel-based financial tracking • Data entry and record organization 𝗧𝗼𝗼𝗹𝘀 𝗜 𝗨𝘀𝗲 QuickBooks Online, Xero, Microsoft Excel, Salesforce, Trello, Oracle NetSuite, and SAP Business Objects. 𝗪𝗵𝘆 𝗪𝗼𝗿𝗸 𝗪𝗶𝘁𝗵 𝗠𝗲? I focus on keeping your books accurate, organized, and easy to understand. Whether you need a one-time cleanup, catch-up bookkeeping, monthly bookkeeping, reconciliation support, or help getting your financial records in order, I can help you build a clean bookkeeping system that supports better business decisions. 𝗟𝗲𝘁’𝘀 𝗚𝗲𝘁 𝗬𝗼𝘂𝗿 𝗕𝗼𝗼𝗸𝘀 𝗢𝗿𝗴𝗮𝗻𝗶𝘇𝗲𝗱 Send me a message with a quick overview of your bookkeeping needs. I’ll help you clean up your records, reconcile your accounts, organize your transactions, and keep your QuickBooks or Xero books accurate moving forward. 𝗞𝗲𝘆𝘄𝗼𝗿𝗱𝘀 Bookkeeper, QuickBooks Bookkeeper, QuickBooks Online, Xero Bookkeeper, Xero Accounting, Bookkeeping Cleanup, Catch-Up Bookkeeping, Bank Reconciliation, Credit Card Reconciliation, Account Reconciliation, Accounts Payable, Accounts Receivable, Invoice Management, Bill Management, Expense Categorization, Chart of Accounts, Monthly Bookkeeping, Financial Reporting, Financial Statements, Balance Sheet, Profit and Loss, General Ledger, Data Entry, Payroll Review, Excel Bookkeeping, Small Business Bookkeeping, Virtual Bookkeeper, Remote Bookkeeper

Your social media should be doing three things: stopping the scroll, building trust, and bringing the right people to your door. If it is not doing all three consistently, something in the system needs fixing and that is exactly what I help with. I help coaches, personal brands, marketing agencies, wellness brands, fitness creators, beauty brands, local service businesses, and startups stay consistent, look professional, and grow their audience through social media management, high-quality video editing, and AI-powered content creation built around their specific goals. My focus is simple: take content off your plate, build a system that works without constant input from you, and make sure every post serves your brand and your business. Many freelancers can create content. Many can edit videos. Many can schedule posts. What makes me different is combining strategy, creation, editing, and day-to-day management into one streamlined workflow so instead of coordinating multiple people, you work with one person who takes full ownership of the entire content process, from planning and scripting through to publishing and engagement. My Services Include: Video Editing 🔹 Instagram Reels, TikTok Videos & YouTube Shorts Editing 🔹 Talking Head Video Editing (cuts, pacing, captions, branded intro/outro) 🔹 UGC-Style Video Editing & Promotional Content 🔹 Podcast Clips & Webinar Highlights turned into short-form social assets. Social Media Management 🔹 Instagram, TikTok, Facebook, LinkedIn, Pinterest & YouTube Management 🔹 Content Scheduling & Calendar Management (Metricool, Later, Buffer, Hootsuite, Meta Business Suite). Content Strategy 🔹 Monthly Content Calendars & Content Planning 🔹 Content Repurposing — turning long-form content into multiple short-form pieces 🔹 Brand Growth Strategy. Content Creation & Design 🔹 Caption Writing, Copywriting & Social Media Content Writing 🔹 Video Script Writing & Hook Development 🔹 Canva Graphic Design (Posts, Carousels, Stories, Ads, Templates & Branding Kits) AI content production using ChatGPT, Midjourney, Runway, HeyGen & ElevenLabs 🔹 Content scaling and faster production without sacrificing brand voice or authenticity Send me your raw footage, rough ideas, podcast recordings, long-form content, or even just a direction for your brand — and I will turn it into professional, on-brand content built specifically for your audience and each platform it is going on. I build a structured content system around your brand so you are never guessing what to post next. You get a consistent output, a clear monthly calendar, and content that aligns with your visual identity and business goals — delivered on a 24–48 hour turnaround so your feed never goes quiet. AI Tools I Work With I use ChatGPT for ideation and writing support, Midjourney for AI image generation, Runway for AI video creation, HeyGen for avatar-based and AI-generated video content, and ElevenLabs for voiceovers and audio enhancement. These tools allow me to scale content production, speed up delivery, and maintain consistent output — while keeping everything aligned with your unique brand voice and goals. Tools & Software CapCut · Adobe Premiere Pro · After Effects · Canva · Figma · ChatGPT · Midjourney · Runway · HeyGen · ElevenLabs · Metricool · Buffer · Later · Hootsuite · Meta Business Suite · Asana · Notion · Trello · ClickUp · Planable · Google Workspace · Slack · Zoom · Google Drive · Dropbox Why Clients Work With Me Clients work with me because I do not just complete tasks — I take ownership of the content process. Once I understand your brand, audience, and goals, I work independently. I run ahead of deadlines instead of waiting to be chased. I flag anything that needs your input before it becomes a problem. And I keep things moving consistently — even on a daily posting schedule — without needing constant supervision. Whether you work in Asana, Trello, ClickUp, Planable, or Notion, I slot straight into your existing workflow and hit the ground running. Let's Work Together If you are ready for a Social Media Manager and Video Editor who takes full ownership, delivers without being chased, and treats your brand like it is their own — send me a message. Tell me your goals, your current challenges, and what you are trying to build. I will reply with exactly how I would approach your account. Core Skills Social Media Management · Social Media Marketing · Content Strategy · Content Creation · Video Editing · Instagram Reels · TikTok Marketing · YouTube Shorts · Short-Form Video Editing · Talking Head Video Editing · UGC Content · Hook Optimization · Retention-Focused Editing · Personal Branding · Brand Strategy · Digital Marketing · Copywriting · Caption Writing · Script Writing · Community Management · Audience Growth · Content Repurposing · Content Calendar Management · Content Scheduling · Canva Design · Graphic Design · Carousel Design · AI Content Creation · AI Video Generation.