You will get a custom Click-Up or Notion workspace built to run your business smoothly
Project details
You will get a fully custom ClickUp or Notion workspace built around YOUR business, not a generic template you have to bend to fit. Designed for founders, operations leads, and growing teams who need real structure to scale. I build workspaces that teams actually use; clean, intuitive, and built to last.
WHAT'S INCLUDED:
- Full audit of your current workflow and tools
- Custom workspace architecture designed for YOUR processes
- Templates, dashboards, and automation rules
- Color coding, status workflows, and views tailored to each user
- A 1-page user guide so your team can get started immediately
WHY THIS MATTERS:
Most workspace setups fail because they're generic. I build yours from your actual workflow up, so it fits, scales,
and gets adopted.
WORKS BEST FOR:
- Founders setting up operations from scratch
- Teams migrating from chaos (or another tool) to a real system
- Agencies, consultants, and small businesses needing visibility
- Anyone tired of things falling through the cracks
PLATFORMS: ClickUp, Notion (also Asana and Trello as add-ons).
INTEGRATIONS: Slack, Google Workspace, HubSpot, Zapier, Calendly, and more.
WHAT'S INCLUDED:
- Full audit of your current workflow and tools
- Custom workspace architecture designed for YOUR processes
- Templates, dashboards, and automation rules
- Color coding, status workflows, and views tailored to each user
- A 1-page user guide so your team can get started immediately
WHY THIS MATTERS:
Most workspace setups fail because they're generic. I build yours from your actual workflow up, so it fits, scales,
and gets adopted.
WORKS BEST FOR:
- Founders setting up operations from scratch
- Teams migrating from chaos (or another tool) to a real system
- Agencies, consultants, and small businesses needing visibility
- Anyone tired of things falling through the cracks
PLATFORMS: ClickUp, Notion (also Asana and Trello as add-ons).
INTEGRATIONS: Slack, Google Workspace, HubSpot, Zapier, Calendly, and more.
Target Country
Worldwide, United States, United KingdomWhat's included
| Service Tiers |
Starter
$150
|
Standard
$299
|
Advanced
$499
|
|---|---|---|---|
| Delivery Time | 4 days | 7 days | 10 days |
Number of Projects | 3 | 5 | 10 |
General Project Consulting | |||
Define Project Goals | - | ||
Define Deliverables & KPIs | - | - | |
Establish Schedule & Milestones | |||
Risk Management | - | - | |
Resource Management | - | ||
Budget Management | - | - | - |
Project Reports | - | ||
Project Diagrams Provided |
Optional add-ons
You can add these on the next page.
Migrate from existing tool (Asana, Trello, etc.)
(+ 3 Days)
+$99
Extra 3 custom templates
(+ 2 Days)
+$60
Slack / Zapier integration
(+ 3 Days)
+$100Frequently asked questions
About Millicent Makena
Executive Virtual Assistant | AI Workflows & Ops for Founders & CEOs
Chuka, Kenya - 11:46 pm local time
I'm Millicent, an Executive Virtual Assistant with 5+ years supporting C-suite leaders, founders, and entrepreneurs across the US, UK, EMEA, and APAC. I don't just do tasks; I build systems, automate workflows, and free up your time so your business runs cleaner, faster, and smarter.
WHAT I DO BEST:
- Executive Support: Inbox & calendar management, travel coordination, meeting prep, confidential correspondence, expense tracking
- Operations & Project Management: SOPs, workflow design, ClickUp/Asana/Trello, cross-team coordination, process documentation
- AI & Automation: I build AI agent workflows (OpenAI, Claude, Zapier, Clay) that automate repetitive admin work; most VAs cannot offer this
- CRM & Client Ops: HubSpot management, client onboarding, lead tracking, follow-up sequences
- Research & Data: Market research, financial research, data extraction, database management
PROVEN RESULTS:
- Led a research initiative, archiving 40,000+ verified financial sources for AI training
- Reduced executive decision-making time by 30% through workflow systems
- Cut manual admin work by 60% by deploying multi-agent AI automation
- 98% client satisfaction across 50+ freelance projects
- Improved email response time by 40% for executive clients
MY EDGE:
Most VAs handle tasks. I design systems that handle themselves. With a background spanning executive support, AI agent development, and large-scale research operations, I bring a rare blend of admin precision and tech fluency to high-growth teams.
TOOLS I USE DAILY:
Google Workspace, ClickUp, Asana, Trello, Notion, HubSpot, Slack, Zoom, Clay, Zapier, Loom, Calendly, Vimcal, Canva, ChatGPT, Claude, Gemini, Otter.ai, but not limited to.
Ready to reclaim your time? Send me a message; let's chat about what's slowing you down and how I can help.
Steps for completing your project
After purchasing the project, send requirements so Millicent Makena can start the project.
Delivery time starts when Millicent Makena receives requirements from you.
Millicent Makena works on your project following the steps below.
Revisions may occur after the delivery date.
Discovery Call (Day 1)
30-min kickoff to understand your business, team, and current workflows.
Workflow Audit (Day 1-2)
Map your current processes, tools, and pain points to design the right architecture.