You will get a custom inbox & calendar system designed for busy founders & executives
Project details
You will get a fully customized inbox and calendar setup that saves you 5+ hours every week and brings real order to your day. Designed for busy founders, executives, and professionals drowning in messages and meetings. With 5+ years supporting C-suite leaders, I know exactly what a high-performance inbox and calendar system looks like, and how to build one tailored to YOUR workflow, not a generic template.
WHAT'S INCLUDED:
- Full inbox audit and triage of existing emails
- Custom labels, folders, and filters for automatic sorting
- Calendar cleanup with focus blocks, color coding, and time zone optimization
- Automation rules so recurring tasks handle themselves
- A 1-page maintenance guide so you can keep the system running
After setup, you'll spend less time fighting your inbox and more time on what actually moves your business forward. Works with Gmail, Outlook, Apple Mail, Google Calendar, Outlook Calendar, and Apple Calendar. I integrate with HubSpot, ClickUp, Slack, Calendly, Vimcal, and other tools you use daily. Choose the tier that fits your needs. Most clients see real-time savings within the first week.
WHAT'S INCLUDED:
- Full inbox audit and triage of existing emails
- Custom labels, folders, and filters for automatic sorting
- Calendar cleanup with focus blocks, color coding, and time zone optimization
- Automation rules so recurring tasks handle themselves
- A 1-page maintenance guide so you can keep the system running
After setup, you'll spend less time fighting your inbox and more time on what actually moves your business forward. Works with Gmail, Outlook, Apple Mail, Google Calendar, Outlook Calendar, and Apple Calendar. I integrate with HubSpot, ClickUp, Slack, Calendly, Vimcal, and other tools you use daily. Choose the tier that fits your needs. Most clients see real-time savings within the first week.
Purpose
BusinessIndustry
Agriculture, Animals & Pets, Architecture & Interior Design, Arts & Design, Audio Services, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Cybersecurity, Data Analytics, Ecommerce, Education, Energy, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Government & Public Sector, Legal, Lifestyle, Manufacturing & Storage, Marketing & Advertising, Medical & Pharmaceutical, Music, Nonprofit, Real Estate, Religion & Spirituality, Retail & Wholesale, Software, Sports & Fitness, Telecommunications, Travel & Tourism, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$65
|
Standard
$120
|
Advanced
$199
|
|---|---|---|---|
| Delivery Time | 3 days | 4 days | 5 days |
Number of Revisions | 2 | 3 | 5 |
Number of Hours of Work | 4 | 7 | 12 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | - | ||
Travel Planning | - | - |
Optional add-ons
You can add these on the next page.
Travel itinerary template + setup
(+ 2 Days)
+$50
CRM cleanup (HubSpot or similar)
(+ 3 Days)
+$60
Monthly maintenance (1 hour/month)
+$20Frequently asked questions
8 reviews
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SS
Shivam S.
Oct 21, 2020
6 Blog posts needed to be written and posted - Good for New writers - will hire in 48 Hours
Again great work delivered, this is the reason you want to repeat working with people who are real professionals, I will definitely hire again.
SS
Shivam S.
Oct 12, 2020
New Writers Needed For Video Promotion in Social Media - Good for New Freelancers
A great performance again. Understood each and ever aspect of the job and delivered on time. I will hire again.
SS
Shivam S.
Sep 11, 2020
6 Blog posts needed to be written and posted - Good for New writers - will hire ASAP
Understood the job requirements and gave 500% effort to complete it exactly the way needed, I will hire again
JW
Jeremiah W.
Sep 6, 2020
SEO CONTENT WRITER NEEDED
JG
Joseph G.
Aug 11, 2020
Roof plan
Milly is awesome! She worked excellently and delivered the work within deadline. I highly recommend her on architecture projects. Looking forward to hire her in the near future.
About Millicent Makena
Executive Virtual Assistant | AI Workflows & Ops for Founders & CEOs
Chuka, Kenya - 11:14 am local time
I'm Millicent, an Executive Virtual Assistant with 5+ years supporting C-suite leaders, founders, and entrepreneurs across the US, UK, EMEA, and APAC. I don't just do tasks; I build systems, automate workflows, and free up your time so your business runs cleaner, faster, and smarter.
WHAT I DO BEST:
- Executive Support: Inbox & calendar management, travel coordination, meeting prep, confidential correspondence, expense tracking
- Operations & Project Management: SOPs, workflow design, ClickUp/Asana/Trello, cross-team coordination, process documentation
- AI & Automation: I build AI agent workflows (OpenAI, Claude, Zapier, Clay) that automate repetitive admin work; most VAs cannot offer this
- CRM & Client Ops: HubSpot management, client onboarding, lead tracking, follow-up sequences
- Research & Data: Market research, financial research, data extraction, database management
PROVEN RESULTS:
- Led a research initiative, archiving 40,000+ verified financial sources for AI training
- Reduced executive decision-making time by 30% through workflow systems
- Cut manual admin work by 60% by deploying multi-agent AI automation
- 98% client satisfaction across 50+ freelance projects
- Improved email response time by 40% for executive clients
MY EDGE:
Most VAs handle tasks. I design systems that handle themselves. With a background spanning executive support, AI agent development, and large-scale research operations, I bring a rare blend of admin precision and tech fluency to high-growth teams.
TOOLS I USE DAILY:
Google Workspace, ClickUp, Asana, Trello, Notion, HubSpot, Slack, Zoom, Clay, Zapier, Loom, Calendly, Vimcal, Canva, ChatGPT, Claude, Gemini, Otter.ai, but not limited to.
Ready to reclaim your time? Send me a message; let's chat about what's slowing you down and how I can help.
Steps for completing your project
After purchasing the project, send requirements so Millicent Makena can start the project.
Delivery time starts when Millicent Makena receives requirements from you.
Millicent Makena works on your project following the steps below.
Revisions may occur after the delivery date.
Discovery Call (Day 1)
15-min kickoff to understand your workflow, pain points, and goals.
Access & Audit (Day 1)
Secure access to your inbox and calendar; complete audit of current state.