You will get Proactive Executive VA for Daily Operations & Admin Management
Top Rated
Project details
Your time is too valuable to spend on emails, admin tasks, and daily operations. I handle all of it,,, so you can focus on growing your business.
With 5 years of experience supporting founders, agency owners, and busy professionals across the USA, UK, and Canada,,, I work as a proactive executive VA who anticipates needs, builds systems, and keeps everything running smoothly every single day.
I don't wait for instructions. I flag issues before they grow, follow SOPs precisely, and deliver clear progress updates so you always know what's been handled.
What I handle daily:
✅ Inbox triage and email management,,, zero missed messages
✅ Calendar management and meeting scheduling
✅ Task tracking and project board management in Asana or ClickUp
✅ CRM updates and data entry across GoHighLevel, HubSpot, and Insightly
✅ Document preparation, formatting, and file organization
✅ Client communication and follow-up management
✅ SOP creation and workflow documentation
Why clients choose me:
⭐ 5.0 rating across 53 completed jobs
🏆 Top Rated,,, 4,700+ hours delivered
🌍 USA, UK, Canada, and Australia
Message me with your tasks and I will get started within one business day.
With 5 years of experience supporting founders, agency owners, and busy professionals across the USA, UK, and Canada,,, I work as a proactive executive VA who anticipates needs, builds systems, and keeps everything running smoothly every single day.
I don't wait for instructions. I flag issues before they grow, follow SOPs precisely, and deliver clear progress updates so you always know what's been handled.
What I handle daily:
✅ Inbox triage and email management,,, zero missed messages
✅ Calendar management and meeting scheduling
✅ Task tracking and project board management in Asana or ClickUp
✅ CRM updates and data entry across GoHighLevel, HubSpot, and Insightly
✅ Document preparation, formatting, and file organization
✅ Client communication and follow-up management
✅ SOP creation and workflow documentation
Why clients choose me:
⭐ 5.0 rating across 53 completed jobs
🏆 Top Rated,,, 4,700+ hours delivered
🌍 USA, UK, Canada, and Australia
Message me with your tasks and I will get started within one business day.
Purpose
BusinessIndustry
Agriculture, Architecture & Interior Design, Arts & Design, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Cryptocurrency & Blockchain, Cybersecurity, Data Analytics, Ecommerce, Education, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Government & Public Sector, Hardware & Electronics, Legal, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Nonprofit, Real Estate, Religion & Spirituality, Retail & Wholesale, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Writing & PublishingLanguage
EnglishWhat's included $40
These options are included with the project scope.
$40
- Delivery Time 1 day
- Number of Revisions 3
- Number of Hours of Work 12
- Basic Photo Editing
- Organize & Classify/Tag Files
- Formatting & Clean Up
- Project Management Support
Optional add-ons
You can add these on the next page.
Additional Hour of Work
+$15
CRM Updates & Data Entry
+$20
Weekly Progress Report
+$15Frequently asked questions
29 reviews
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Rani Y.
Dec 4, 2025
Ird menu
Maaz has completer the job perfectly in no time. I appreciated his dedication and attention to details along with taking ownership of the project and sharing his input and advise in certain aspects. It was a job well done and i would definitely work with him again in any future projects.
About Maaz
Virtual Assistant / Digital Marketer / Admin Assistant / WordPress VA
100%
Job Success
Chakdarra, Pakistan - 2:01 am local time
Since 2022, I've operated the backend for Real Estate Agents, Bookkeepers, Property Rental Businesses & Freelance Agencies, managing the websites, data, and outreach that keep them running, so you can focus on growth, not admin.
🏠 Real Estate Agents: I manage your full WordPress site and social media so listings stay live and your presence stays consistent. (Managing one agent's site & socials since 2022.)
📊 Bookkeepers: I handle data entry across accounting software, organize client statements, track tasks in Asana, and manage your inbox.
🏘️ Property Rentals: I run your social media to publish listings, drive outreach across Instagram & Facebook groups, and moderate large Facebook groups: approving/rejecting members and listings.
🤝 Freelance Agencies: I plug into your CRMs, project boards & comms tools, extending your team's capacity without a full-time hire.
⭐ Top Rated on Upwork | 100% Job Success Score | 0–4 hour response time
📋 VIRTUAL ASSISTANT SERVICES
As your remote virtual assistant, I handle everything your business needs to run smoothly:
Admin & Executive VA Support
Administrative support & personal assistant tasks
Remote executive assistant & calendar management
Inbox triage, email management & client communications
Document preparation, editing & filing
Data entry & digital data management
Virtual office management & task coordination
Online research & content research assistance
Operations VA Support
Daily operations management & team coordination
SOP creation, documentation & process mapping
Project migration between tools (Asana to ClickUp, Trello to Notion, etc.)
CRM data entry, updating & database management
Inbox & workflow triage for busy executives
Progress tracking, KPI documentation & weekly reporting
🖥️ WORDPRESS VIRTUAL ASSISTANT SERVICES
As a WordPress VA, I manage your entire website so you never have to touch it:
WordPress website creation (blogs, portfolios, e-commerce stores)
Theme installation & customization (Elementor, Divi, Astra, GeneratePress)
Plugin installation, updates & management
WordPress content uploading & updating
WordPress SEO setup (Yoast, Rank Math)
Backup, restoration & hosting management
User & role management
WordPress comment moderation
WooCommerce & Shopify product listing support
🌐 LEAD GENERATION & WEB RESEARCH VA
Targeted lead generation & sales lead lists
LinkedIn prospecting & outreach support
Email lead generation with verified contacts
Web research & business directory collection
Data mining, extraction & competitor research
CRM lead management & pipeline updating (HubSpot, GoHighLevel, Pipedrive)
Social media leads & online resource compilation
⚙️ CRM & PROJECT MANAGEMENT VA
Tools I work in every day:
CRM: HubSpot, GoHighLevel, Pipedrive, Insightly, Airtable
Project Management: Asana, ClickUp, Trello, Jira, Monday, Notion
Automation: Make (Integromat), Zapier
Bookkeeping VA: QuickBooks Online, Intuit, Moneris
🎨 CANVA DESIGN VA
Social media graphics & post designs
Business cards, banners & flyers
Presentation decks & infographics
CV & resume design
Custom Canva templates
Event invitations & visual content
🚀 DIGITAL MARKETING VA
Social media management & optimization (Facebook, LinkedIn, Instagram)
Email marketing setup & campaign support
SEO content support & blog SEO
Google My Business management
Meta Business & Ads support
🧰 Tools I Use as Your Virtual Assistant
Canva Pro, Photoshop, ChatGPT, Gemini, Metricool, PostPlanner, Meta Business & Ads, MS Office (Word, Excel, PowerPoint, Outlook), Google Workspace (Docs, Sheets, Forms, Drive), Notion, Asana, Trello, ClickUp, Slack, Zoom, Loom
F.A.Q.
Q: What makes your virtual assistant services different from other VAs?
A: I bring 5+ years of experience as a virtual assistant, a Top Rated badge with 100% Job Success on Upwork, and a proactive work style. I don't just complete tasks, I build systems so your business runs without constant input from you. Every solution is tailored to your specific workflow.
Q: How do you ensure data accuracy in CRM and lead lists?
A: I verify every record against reliable sources, company websites, LinkedIn profiles, and industry directories, achieving 98-100% accuracy before delivery. This eliminates bounce-backs and keeps your pipeline clean.
Q: How do you handle communication and project updates as a virtual assistant?
A: I provide regular progress summaries via your preferred tool (Slack, email, Asana, or ClickUp) and adapt to your communication style. You always know what's done, what's in progress, and what's next.
Q: Can you handle urgent or time-sensitive virtual assistant tasks?
A: Yes. I maintain a flexible schedule with a 0-4 hour average response time on Upwork. Urgent tasks get prioritized immediately, I treat your deadlines like my own.
Warm regards,
Maaz Khan
Steps for completing your project
After purchasing the project, send requirements so Maaz can start the project.
Delivery time starts when Maaz receives requirements from you.
Maaz works on your project following the steps below.
Revisions may occur after the delivery date.
Step 1
Review your requirements, tools, and platforms,,, confirm access needed to email, CRM, and project management systems
Step 2:
Begin daily operations,,, inbox triage, task tracking, calendar management, and CRM updates handled immediately