You will get a smart, conflict-free calendar that maximizes your productivity,
Top Rated
Top Rated
Project details
Are you constantly juggling meetings, deadlines, and personal commitments only to find your schedule still feels chaotic? I’ll help you take back control of your time with a well-structured, easy-to-manage calendar system.
With my Executive Calendar Setup & Management service, I’ll:
Organize and clean up your calendar for clarity
Set up recurring meetings, events, and reminders
Sync calendars across devices (Google, Outlook, iCal, etc.)
Prevent double-bookings with smart scheduling
Create time-blocks for focus, priorities, and breaks
Manage time zones and adjust meetings as needed
Provide daily/weekly agenda overviews so you stay on track
Whether you need a one-time setup or ongoing support, I’ll ensure your schedule runs smoothly so you can focus on what matters most.
Let’s make every hour count!
With my Executive Calendar Setup & Management service, I’ll:
Organize and clean up your calendar for clarity
Set up recurring meetings, events, and reminders
Sync calendars across devices (Google, Outlook, iCal, etc.)
Prevent double-bookings with smart scheduling
Create time-blocks for focus, priorities, and breaks
Manage time zones and adjust meetings as needed
Provide daily/weekly agenda overviews so you stay on track
Whether you need a one-time setup or ongoing support, I’ll ensure your schedule runs smoothly so you can focus on what matters most.
Let’s make every hour count!
Purpose
BusinessIndustry
Agriculture, Animals & Pets, Architecture & Interior Design, Arts & Design, Audio Services, Business Services & Consulting, Construction, Education, Engineering, Events Planning, Fashion & Apparel, Food & Beverage, Hardware & Electronics, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Photography, Real Estate, Religion & Spirituality, Retail & Wholesale, Sports & Fitness, Telecommunications, Transportation & Automotive, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$40
|
Standard
$80
|
Advanced
$150
|
|---|---|---|---|
| Delivery Time | 1 day | 2 days | 5 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 2 | 3 | 2 |
Basic Photo Editing | - | - | |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | - | ||
Travel Planning |
Frequently asked questions
4 reviews
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AF
Alexandra F.
Jan 27, 2026
Executive assitant (smart, fast, proactive)
Rachael is phenomenal! She is very organized and very detailed. A great time working with you. Thank you for the time, we will definitely rehire again. Soar high Rachael.
AF
Alexandra F.
Dec 11, 2025
Executive assitant (smart, fast, proactive)
DH
Diana H.
Jun 21, 2025
VA w/ Excellent Writing Skills Needed for Therapist/Legal Academic
Rachael was available, thoughtful, and attentive!
LC
Lovette C.
May 9, 2025
Performance Task for Virtual Assistant
About Rachael
Executive Virtual Assistant | Project Coordinator | ADHD Support
100%
Job Success
Lagos, Nigeria - 1:01 am local time
If you’re an executive, founder, or creative juggling clients, projects, and operations, I can help you reclaim your time, streamline your processes, and create calm in the chaos.
I’m 𝐑𝐚𝐜𝐡𝐚𝐞𝐥, 𝐄𝐱𝐞𝐜𝐮𝐭𝐢𝐯𝐞 𝐕𝐢𝐫𝐭𝐮𝐚𝐥 𝐀𝐬𝐬𝐢𝐬𝐭𝐚𝐧𝐭 & 𝐖𝐨𝐫𝐤𝐟𝐥𝐨𝐰 𝐀𝐮𝐭𝐨𝐦𝐚𝐭𝐢𝐨𝐧 𝐒𝐩𝐞𝐜𝐢𝐚𝐥𝐢𝐬𝐭 with proven experience supporting executives, agencies, and high-performing teams. I combine 𝐭𝐨𝐩-𝐭𝐢𝐞𝐫 𝐨𝐫𝐠𝐚𝐧𝐢𝐳𝐚𝐭𝐢𝐨𝐧𝐚𝐥 𝐬𝐤𝐢𝐥𝐥𝐬 with 𝐭𝐞𝐜𝐡-𝐬𝐚𝐯𝐯𝐲 𝐬𝐲𝐬𝐭𝐞𝐦𝐬 𝐤𝐧𝐨𝐰𝐥𝐞𝐝𝐠𝐞 to keep your business running smoothly.
𝐇𝐞𝐫𝐞’𝐬 𝐡𝐨𝐰 𝐈 𝐜𝐚𝐧 𝐡𝐞𝐥𝐩:
𝐈𝐧𝐛𝐨𝐱 & 𝐂𝐚𝐥𝐞𝐧𝐝𝐚𝐫 𝐌𝐚𝐧𝐚𝐠𝐞𝐦𝐞𝐧𝐭
- Email triage, drafting responses, and prioritization
- Scheduling, rescheduling, and meeting prep without double bookings
- Tools: Gmail, Outlook, Reclaim-AI, Slack
𝐀𝐝𝐦𝐢𝐧𝐢𝐬𝐭𝐫𝐚𝐭𝐢𝐯𝐞 & 𝐄𝐱𝐞𝐜𝐮𝐭𝐢𝐯𝐞 𝐒𝐮𝐩𝐩𝐨𝐫𝐭
- Travel planning, document preparation, and CRM/data cleanup
- Internal communications and vendor coordination
- Confidential handling of sensitive information
𝐖𝐨𝐫𝐤𝐟𝐥𝐨𝐰 𝐀𝐮𝐭𝐨𝐦𝐚𝐭𝐢𝐨𝐧 & 𝐒𝐲𝐬𝐭𝐞𝐦𝐬 𝐒𝐞𝐭𝐮𝐩
- Zapier, Make, Airtable, Notion workflows for:
- Client onboarding
- CRM updates
- Automated email triggers and team alerts
𝐀𝐃𝐇𝐃-𝐅𝐫𝐢𝐞𝐧𝐝𝐥𝐲 𝐎𝐫𝐠𝐚𝐧𝐢𝐳𝐚𝐭𝐢𝐨𝐧
- Visual dashboards, step-by-step task flows, and proactive reminders
- Especially supportive for neurodiverse executives and creatives
𝐓𝐞𝐚𝐦 & 𝐏𝐫𝐨𝐣𝐞𝐜𝐭 𝐒𝐮𝐩𝐩𝐨𝐫𝐭
- SOP creation, task boards, and meeting notes
- Platforms: Notion, Trello, ClickUp, Asana, Monday.com
𝐖𝐡𝐲 𝐜𝐥𝐢𝐞𝐧𝐭𝐬 𝐭𝐫𝐮𝐬𝐭 𝐦𝐞:
- 𝐃𝐞𝐭𝐚𝐢𝐥-𝐎𝐫𝐢𝐞𝐧𝐭𝐞𝐝: I catch issues before they become problems.
- 𝐏𝐫𝐨𝐚𝐜𝐭𝐢𝐯𝐞: You won’t have to manage me, I think ahead.
- 𝐄𝐦𝐨𝐭𝐢𝐨𝐧𝐚𝐥𝐥𝐲 𝐈𝐧𝐭𝐞𝐥𝐥𝐢𝐠𝐞𝐧𝐭: Calm under pressure, adaptable to fast-paced teams.
- 𝐓𝐞𝐜𝐡-𝐒𝐚𝐯𝐯𝐲: I learn new tools quickly and fit seamlessly into your workflow.
- 𝐂𝐥𝐢𝐞𝐧𝐭-𝐅𝐨𝐜𝐮𝐬𝐞𝐝: I treat your business like it’s my own, with loyalty and confidentiality.
- 𝐂𝐥𝐞𝐚𝐫 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐜𝐚𝐭𝐨𝐫: You’ll always know the status of your priorities.
𝐓𝐫𝐮𝐬𝐭𝐞𝐝 𝐛𝐲:
- Agency owners needing inbox zero and structured client processes
- Busy executives, Coaches
- Therapists and legal professionals seeking reliable admin support
- ADHD founders thriving with simplified, visual workflows
- Small teams scaling fast and needing backend structure
𝐀𝐯𝐚𝐢𝐥𝐚𝐛𝐢𝐥𝐢𝐭𝐲:
- Full-time commitment available, exclusive to one client if needed
- Aligned with U.S. business hours for seamless collaboration
𝐋𝐞𝐭’𝐬 𝐦𝐚𝐤𝐞 𝐲𝐨𝐮𝐫 𝐰𝐨𝐫𝐤𝐥𝐨𝐚𝐝 𝐦𝐚𝐧𝐚𝐠𝐞𝐚𝐛𝐥𝐞.
Click “Invite” or “Message” to tell me what’s overwhelming you, I’ll help you create the systems and support you need to focus on what truly matters.
Steps for completing your project
After purchasing the project, send requirements so Rachael can start the project.
Delivery time starts when Rachael receives requirements from you.
Rachael works on your project following the steps below.
Revisions may occur after the delivery date.
Secure, one-time access (no passwords)
You grant delegated calendar access or approve a one-time pass/2FA when I need to work. You stay in control and can revoke anytime.
Discovery & availability map
We confirm work hours, time zones, meeting types, and priority blocks (focus, admin, breaks).