You will get organised Inbox, calendar and admin support for your business
Project details
Are you spending more time managing admin than actually running your business?
You don't just need another VA, you need someone who takes ownership, communicate clearly and gets things done without being micromanaged.
I'm Vivian, a Virtual Assistant specializing in inbox management, calendar coordination and day-to-day operational support for coaches, consultants and service-based business owners.
Here's what sets me apart:
I treat your business like my own. Your inbox stays organized, your calendar runs smoothly and your operations stay on track whether you're in a meeting with a client or focused on growth.
I work asynchronously and fit around your existing systems, so there's no lengthy setup process on your end. You feel the difference from day one.
Tools I use: Google Workspace, Microsoft Office, Trello, Asana, ClickUP, Apollo, Calendly, Slack, Zoom, Quickbooks Online.
If your business is growing but your backend feels overwhelming, I can step in and bring structure quickly.
Let's work together.
You don't just need another VA, you need someone who takes ownership, communicate clearly and gets things done without being micromanaged.
I'm Vivian, a Virtual Assistant specializing in inbox management, calendar coordination and day-to-day operational support for coaches, consultants and service-based business owners.
Here's what sets me apart:
I treat your business like my own. Your inbox stays organized, your calendar runs smoothly and your operations stay on track whether you're in a meeting with a client or focused on growth.
I work asynchronously and fit around your existing systems, so there's no lengthy setup process on your end. You feel the difference from day one.
Tools I use: Google Workspace, Microsoft Office, Trello, Asana, ClickUP, Apollo, Calendly, Slack, Zoom, Quickbooks Online.
If your business is growing but your backend feels overwhelming, I can step in and bring structure quickly.
Let's work together.
Purpose
BusinessIndustry
Business Services & Consulting, Education, Events Planning, Marketing & Advertising, Nonprofit, WellnessLanguage
EnglishWhat's included
| Service Tiers |
Starter
$15
|
Standard
$100
|
Advanced
$250
|
|---|---|---|---|
| Delivery Time | 1 day | 4 days | 7 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 2 | 10 | 20 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | - | ||
Formatting & Clean Up | |||
Project Management Support | - | ||
Travel Planning | - |
Frequently asked questions
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PD
Paula D.
Oct 30, 2025
Meditation/visualization Experiment Participant
About Adajie
Executive Virtual Assistant | Inbox, Calendar & Admin Support
Lagos, Nigeria - 1:47 pm local time
The real question is, how much more could you achieve if your daily administrative tasks were managed consistently, accurately, and without constant follow-ups?
That's where I come in.
I'm Vivian, a Virtual Assistant with 5 years of experience providing administrative and operational support to founders, executives, and business owners. I help you stay organized, responsive, and structured so your operations run smoothly and nothing falls through the cracks.
What I help you achieve:
🔹 A well-managed calendar so appointments, meetings, and scheduling never create confusion
🔹 A structured inbox where important messages are prioritized and nothing gets missed
🔹 Organized digital filing systems and records that are easy to find and maintain
🔹 Reliable follow-through on tasks, deadlines, and action items without being reminded
🔹 More time and mental space to focus on clients, growth, and decision-making
Core Support Areas:
Inbox & Email Management
🔹 Triaging and managing email communications
🔹 Drafting and responding to routine correspondence
🔹 Keeping your inbox clean, structured, and actionable
Calendar & Scheduling
🔹 Coordinating meetings, appointments, and reminders
🔹 Managing scheduling conflicts and follow-ups
🔹 Keeping your schedule organized and conflict-free
Administrative & Operational Support
🔹 Data entry and document organization
🔹 Maintaining digital filing systems and company records
🔹 Creating and maintaining SOPs for smooth day-to-day operations
🔹 Project coordination and task tracking across multiple workstreams
Travel Coordination
🔹 Organizing travel plans, itineraries, and logistics
🔹 Booking and coordinating business travel details
🔹 Ensuring schedules align without disruption
Client & Team Communication
🔹 Managing client communications and follow-ups
🔹 Handling inquiries professionally using HubSpot, Zendesk, Freshdesk, and Intercom
Tools I work with:
Google Workspace (Gmail, Calendar, Docs, Sheets) | Microsoft Word & Excel | Trello | Asana | ClickUp | Slack | HubSpot | Zoom
Why clients choose me:
I don't just complete tasks. I bring structure, consistency, and reliability into your daily operations so you don't have to follow up, repeat instructions, or worry about things slipping through the cracks.
Clients work with me because they get:
🔹 A proactive, detail-oriented VA who works independently
🔹 Strong written communication with no constant check-ins needed
🔹 Organized execution that reduces their mental load
🔹 A dependable long-term partner who keeps things running in the background
If your inbox, calendar, or day-to-day operations are becoming overwhelming, I step in quickly and bring order so you can focus on what actually grows your business.
👉 Send me a message or invite me to your job.
— Vivian
Steps for completing your project
After purchasing the project, send requirements so Adajie can start the project.
Delivery time starts when Adajie receives requirements from you.
Adajie works on your project following the steps below.
Revisions may occur after the delivery date.
Review your requirements
I'll carefully go through the details and instructions you provide to understand your priorities and make sure we're aligned before I start.
Set up and organize your systems
I'll set up or access your inbox, calendar and preferred tools to get everything organized and ready to manage.