You will get an administrative assistant to manage your emails and calendar.
Top Rated
Project details
Personalized Email and Calendar Management Services for Exceptional Results
I am a highly experienced email and calendar management professional with a proven track record of delivering exceptional results for my clients. What sets me apart is my unwavering commitment to providing personalized, proactive, secure, and efficient support.
Whether you are a busy small business owner or a professional on the go, outsourcing your email and calendar management can save you valuable time and improve your productivity. I can help you with a wide range of tasks, including:
Responding to and organizing emails
Scheduling meetings and appointments
Managing to-do lists and deadlines
Preparing presentations and reports
Coordinating with clients and team members
And more!
I am also a proactive and reliable assistant who will anticipate your needs and take care of the details, so you can focus on your core tasks without distractions. I am committed to protecting your sensitive information and maintaining your trust at all times.
If you are looking for a reliable and experienced email and calendar management partner who can help you achieve your goals, I encourage you to contact me today.
I am a highly experienced email and calendar management professional with a proven track record of delivering exceptional results for my clients. What sets me apart is my unwavering commitment to providing personalized, proactive, secure, and efficient support.
Whether you are a busy small business owner or a professional on the go, outsourcing your email and calendar management can save you valuable time and improve your productivity. I can help you with a wide range of tasks, including:
Responding to and organizing emails
Scheduling meetings and appointments
Managing to-do lists and deadlines
Preparing presentations and reports
Coordinating with clients and team members
And more!
I am also a proactive and reliable assistant who will anticipate your needs and take care of the details, so you can focus on your core tasks without distractions. I am committed to protecting your sensitive information and maintaining your trust at all times.
If you are looking for a reliable and experienced email and calendar management partner who can help you achieve your goals, I encourage you to contact me today.
Purpose
PersonalIndustry
Audio Services, Construction, Ecommerce, Events Planning, Lifestyle, Logistics & Supply Chain Management, Marketing & Advertising, Nonprofit, Retail & Wholesale, Transportation & Automotive, Travel & Tourism, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$30
|
Standard
$50
|
Advanced
$100
|
|---|---|---|---|
| Delivery Time | 1 day | 1 day | 1 day |
Number of Revisions | 2 | 2 | 2 |
Number of Hours of Work | 2 | 5 | 8 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | - | - | - |
Travel Planning | - | - | - |
Frequently asked questions
9 reviews
(8)
(1)
(0)
(0)
(0)
This project doesn't have any reviews.
SA
Samuel A.
Apr 13, 2026
Part-to-full time admin for business
Vanesa has worked with our company almost full-time for over 2 years - she's done a great job managing the various tasks that have been sent her way and she has massively helped the company run smoothly! having a good admin person makes all the difference! She was always contactable, took on every task and completed tasks in very good time. I would highly recommend Vanesa for anyone who needs a good and efficient admin!
MV
Milan V.
Jan 28, 2026
Online research task
Vanesa completed the task following the instructions with great attention to detail. I expect to work with her again.
BP
Branden P.
Aug 16, 2025
Marketing Operations Assistant
MV
Milan V.
Jun 6, 2025
I'm looking for a VA for some email sending and management (in demo inboxes)
Vanesa completed the task, perfectly following the instructions. I expect to work with her again.
jc
james c.
Apr 16, 2024
Construction materials sourcing
Fast and accurate; polite and imaginative. Thanks!
About Venesa
|Executive Virtual Assistant| Project Manager
100%
Job Success
Nairobi, Kenya - 9:10 pm local time
Hi, I’m Venesa. Welcome to my profile!😊 I am an experienced executive virtual assistant with over 5 years and a proven track record supporting founders, CEOs, and growing teams across multiple industries. I specialize in keeping high-performing leaders focused on growth while I handle everything else with speed, precision, and zero dropped balls.
From managing multiple inboxes and complex calendars to coordinating hiring pipelines, onboarding new team members, and building AI-powered automations from scratch — I treat every task with the same attention to detail that protects your brand and reputation.
I don't just complete tasks. I understand how your business works, mirror your communication style, and proactively implement systems that reduce repetitive work and keep operations running smoothly. If it needs doing, I'll get it done fast and right.
What I can do for you:
✔️✔️Email management across multiple inboxes — triage, customer support, team routing
✔️✔️Calendar management — scheduling, interview coordination, meeting prep & note-taking
✔️✔️Hiring support — role research, talent shortlisting, full onboarding and offboarding flows
✔️✔️AI automations — built from scratch and fully managed, so you don't have to think about it
✔️✔️Travel planning — complete international logistics
✔️✔️CRM management — keeping records clean and up to date
✔️✔️Project & task management via ClickUp, Notion, and Asana — tracking, follow-ups, team accountability
✔️✔️Outreach and email automation management
⚙️ Software & Tools Expertise
♦️Project Management: Asana, Trello, ClickUp, Notion
♦️CRM & Business Systems: Zoho CRM, GoHighLevel, Brevo, Acuity, Salesforce, Hubspot
♦️Automation & Scheduling: Zapier, Make, Calendly, Google Calendar, Acuity Scheduling
♦️Communication Platforms: Slack, Zoom, Skype, Telegram, Discord, WhatsApp, Voxer
♦️Office & Cloud Tools: Google Workspace, Microsoft Office, Google Drive, Dropbox, OneDrive
♦️Social Tools: Instagram, Facebook, TikTok, Twitter, Canva
I adapt quickly to new tools and systems — if your team uses something specific, I’ll learn it fast and optimize it for smoother operations.
🌟What sets me apart
✅ Reliable, responsive, and independent — I take ownership and deliver consistently
✅Fast communicator. I respond and act quickly — nothing sits in a queue unnecessarily.
✅Detail-obsessed. I catch the small things before they become big problems.
✅Systems thinker. I build processes and automations that scale with your business, not just fix today's fires.
✅Tone-matched. I mirror your communication style so clients and team members always feel like they're talking to you.
✅ Proactive communicator who keeps leadership informed daily
🚀 Let’s Simplify Your Operations
If you’re ready to delegate the admin overload and keep your operations running efficiently, I can be the dependable right hand that makes it happen.
📩 Message me with your biggest admin bottleneck, and I'll tell you how I'd solve it.
Steps for completing your project
After purchasing the project, send requirements so Venesa can start the project.
Delivery time starts when Venesa receives requirements from you.
Venesa works on your project following the steps below.
Revisions may occur after the delivery date.
Sorting, organizing and labeling
Once given access to your email, I will start organizing your inbox, label mails according to their different categories and highlight the urgent emails that need your attention immediately.