You will get AI-Powered Executive Support Monthly
Top Rated
Project details
This is not a VA retainer. This is an operations partnership.
Each month you get:
• Full inbox management + AI-assisted triage and drafting
• Calendar management and scheduling across time zones
• Weekly project status tracking across your active workstreams
• AI-powered research, briefings, and document drafting
• Workflow automation setup and maintenance (Zapier / Make)
• End-of-week ops summary so you always know where things stand
Who this is for: Founders and nonprofit leaders who need an operations mind,
not just extra hands.
Availability: Up to 20 hours/week | Response time: Same business day
Each month you get:
• Full inbox management + AI-assisted triage and drafting
• Calendar management and scheduling across time zones
• Weekly project status tracking across your active workstreams
• AI-powered research, briefings, and document drafting
• Workflow automation setup and maintenance (Zapier / Make)
• End-of-week ops summary so you always know where things stand
Who this is for: Founders and nonprofit leaders who need an operations mind,
not just extra hands.
Availability: Up to 20 hours/week | Response time: Same business day
Target Country
WorldwideWhat's included $1,380
These options are included with the project scope.
$1,380
- Delivery Time 21 days
- Number of Projects 1
- Define Project Goals
- Define Deliverables & KPIs
- Establish Schedule & Milestones
- Risk Management
- Resource Management
- Budget Management
- Project Reports
17 reviews
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This project doesn't have any reviews.
SF
Stephanie L. F.
May 16, 2026
Email & Social Media Virtual Assistant – Christian Book Launch (Execution + Collaboration)
Alexia provided vital support with email marketing, podcast distribution, and social media-related projects during an important season of growth for my business. I greatly appreciate her meaningful contributions and wish her the very best in her future work.
JA
Jess A.
Apr 23, 2026
Detail-Oriented Executive Assistant Needed
Alexia has a heart to support and we appreciated working with her.
IK
Igor K.
Dec 3, 2025
Executive Assistant
Alexia is very professional, and all tasks assigned to her were well done
BH
British H.
Oct 16, 2025
Proactive Online Business Manager / Virtual Assistant Needed
Alexia was a pleasure to work with—efficient, professional, and consistently reliable. She delivered high-quality work on time and was a great communicator throughout the project. I’d gladly work with her again!
ns
nick s.
Mar 2, 2025
Executive Personal Assistant Needed
About Alexia
Executive Assistant | AI Operations | AI Agent Builder
100%
Job Success
Portmore, Jamaica - 3:36 am local time
I diagnose what's broken, build the system, and use AI to make it run without you.
I'm an Operations & AI Systems Specialist with 10+ years supporting nonprofits, founders, and
service-based businesses. My work sits at the intersection of executive support, operations
architecture, and AI-powered workflow automation.
What I actually do:
✦ Build project management ecosystems in Notion that give your team
centralized visibility and eliminate the 'where are we?' problem
✦ Design AI-assisted inbox and communications systems that reduce manual handling by 30–50%
✦ Map and automate repetitive workflows using Zapier and AI tools — so work gets done
even when no one is manually pushing it
✦ Create SOPs, documentation, and operational playbooks your team can actually follow
I work best with:
— Nonprofit founders and coaches who are drowning in back-office chaos
— Service businesses where operations are held together with duct tape and good intentions
— Leaders who want a strategic operations partner, not just someone to delegate tasks to
Not a fit if you:
— Need someone to follow instructions without thinking
— Want the cheapest option over the most effective solution
Tools I use daily: Notion · Google Workspace · Zapier
ChatGPT/Claude · Canva · Asana · Go High Level · Follow Up Boss CRM
Top Rated on Upwork | 100% Job Success Score
If your operations feel scattered and you're ready for someone who can architect real solutions, not just check boxes, let's connect.
Steps for completing your project
After purchasing the project, send requirements so Alexia can start the project.
Delivery time starts when Alexia receives requirements from you.
Alexia works on your project following the steps below.
Revisions may occur after the delivery date.
Discovery & Business Audit
Conduct an in-depth review of current operations, systems, team structure, and marketing execution to identify gaps, inefficiencies, and immediate priorities.
Systems & Workflow Setup
Build or optimize operational systems, workflows, SOPs, and project management structure tailored to the client’s business needs.