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You will get an Expert Virtual Assistant
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Project details
You will get a month-to-month virtual assistant. I am on call as required and my offering is fully customizable. With over 15 years experience looking after busy Executives just like you, I feel confident that I can organize and run the support side of your business so that you can focus on taking your business to the next level.
Purpose
BusinessLanguage
EnglishWhat's included
| Service Tiers |
Starter
$400
|
Standard
$800
|
Advanced
$1,200
|
|---|---|---|---|
| Delivery Time | 30 days | 30 days | 30 days |
Basic Photo Editing | - | - | |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | |||
Travel Planning | - |
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JM
Joseph M.
Feb 27, 2026
Notion Architecture and Migration Project Lead
Shannon is very kind and nice to work with. I'd just recommend the project complexity level is clear before proceeding to ensure both parties agree it's a good opportunity to work together.
WA
Waseem A.
Feb 6, 2026
Notion Consultant Needed to Build a Simple, Low-Cognitive-Load Personal OS (Legal & Study Focus)
Shannon is an expert and is very cooperative. She made several changes which i requested afterwards. Shes extremely professional and pays great attention to details.
She created the exact system I needed to reduce cognitive overload, a great problem dolver!
Highly recommended!
She created the exact system I needed to reduce cognitive overload, a great problem dolver!
Highly recommended!
PG
Paola G.
Dec 23, 2025
NOTION FOR SUGARMOON/ BODE
She is the best.
Sd
Sim d.
Nov 12, 2025
Teamwork Project Migration to ClickUp
SK
Srikar K.
Oct 15, 2025
Notion workflow for Trendify!
Very flexible and easy to work with — great communication and a positive attitude throughout. On our end, there were definitely some hiccups in scope and direction early on, but overall the collaboration was smooth. The only thing we noticed was that the total hours felt a bit higher than expected compared to other Notion experts we’ve worked with. Not a matter of overcharging, but perhaps a difference in approach — a bit more time spent on execution versus optimizing faster workflows. Still, a solid experience overall and someone we’d recommend for projects that need reliability and detail-oriented work.
About Shannon
Operations Architect | ClickUp | Notion | Airtable | Claude AI
98%
Job Success
Johannesburg, South Africa - 11:03 pm local time
As a founder, you have no visibility into what your team is doing or why things are falling through the cracks. Perhaps you’ve tried a few tools to fix the problem, and now you’re paying for subscriptions, but nothing’s changed. Perhaps you’re so enmeshed in the day-to-day minutiae of your business that you can’t remember why you started it in the first place.
I’m Shannon, founder of The Workflow Engineer. I build operational systems in ClickUp, Notion, and Airtable that give founders time back in their day and provide their teams with a structure they can depend on.
I help you break the loop of buying tools, micromanagement, and replacing team members, and I replace it with productivity, visibility, and the space to do the things you dreamed of when you started your business.
As AI shapes how businesses operate, I'm building the next layer by integrating Claude AI to enhance your operations intelligently.
🏆My Certifications Include:
➡️ ClickUp Certified Expert
➡️ ClickUp Super User
➡️ Notion Advanced
➡️ Notion Workflows
➡️ Make Foundations
➡️ PMP — Project Management Professional
💡Who I Help
I work with founders and small business owners who have outgrown the way they were working. Service businesses, agencies, health and wellness practices, coaching businesses, and property operations teams that need their operations to function independently of them holding everything together.
📈 My Process
No two businesses are the same, so I don't start with a template. I start with your business.
1. Discovery: I learn how your business operates day to day, where the bottlenecks lie, and what information you need to make decisions.
2. Scoping: I map out exactly what gets built, what it will cost, and what 'done' looks like. This is a sign-off phase and ensures that we’re both on the same page and there’ll be no surprises down the line.
3. Build: I design and implement your system in ClickUp, Notion, or Airtable tailored to your team and based on the information gleaned in Discovery.
4. Training & Handover: I make sure that your team can use the system I've built with confidence. I provide SOPs, walkthroughs, and support until you're confident.
5. Close: The project ends when the agreed scope is delivered. Clean, clear, and documented.
🏆 What I’ve Delivered
➡️ A healthcare practice's onboarding process was entirely manual, and leadership had no visibility into client or staff workflows. I rebuilt their ClickUp workspace from the ground up. The result: onboarding work dropped by 50%, and leadership had full visibility for the first time.
➡️ A wellness group was paying an external agency for social media management, while their internal team had no system in place to take it in-house. I built a complete Notion OS with a company wiki, education hub, and social media management suite. The result: They cancelled the agency and saved ongoing monthly costs.
➡️ A luxury travel agency had outgrown their ClickUp setup. I redesigned their workspace entirely. The client said it transformed how they work.
➡️ A coaching company needed an uncomplicated events and client management system that their team would use. The team lead calls it excellent and uses it daily.
➡️ A UK-based property operations business has relied on me as their operational partner for over two years.
⚙️ What I can Build for You
➡️ Operational OS builds in ClickUp, Notion, and Airtable, from scratch or restructured
➡️ Custom dashboards and reporting so you always know what's happening without chasing updates
➡️ Workflow automations that remove manual handoffs and repetitive tasks
➡️ Client portals and team workspaces that scale as your business grows
➡️ SOPs and training so your team uses what you've invested in
➡️ Claude AI integration to make your operations smarter, as well as more organised
If you're ready to stop managing the chaos and start running your business, let's talk.
Send me a message or book a short consultation, and I'll give you immediate, practical insights into what your operation needs.
Steps for completing your project
After purchasing the project, send requirements so Shannon can start the project.
Delivery time starts when Shannon receives requirements from you.
Shannon works on your project following the steps below.
Revisions may occur after the delivery date.
Getting Started
I'll start by putting order in place, then I will do a systems and processes audit to see where there are pain points in the business and put sustainable processes in place to take the client forward.