You will get an Inbound AI Voice + Chat Agent for Your Dental Clinic
Project details
I will build and deploy a fully automated AI voice agent for your dental clinic to handle appointments, patient inquiries, and follow-ups 24/7. This intelligent AI receptionist can answer calls instantly, book, reschedule, or cancel appointments, and capture patient details with human-like conversations ensuring you never miss a potential patient.
The system integrates seamlessly with your calendar and CRM, allowing real-time scheduling and smooth workflow management. It also sends automated reminders via SMS/email to reduce no-shows and improve patient attendance. With smart call handling and lead qualification, your clinic can focus on delivering better care while AI handles repetitive front-desk tasks.
This solution helps reduce operational costs, increase appointment bookings, and provide a better patient experience with fast, consistent responses.
Perfect for dental clinics looking to scale operations, improve efficiency, and convert more inquiries into confirmed appointments using AI automation.
The system integrates seamlessly with your calendar and CRM, allowing real-time scheduling and smooth workflow management. It also sends automated reminders via SMS/email to reduce no-shows and improve patient attendance. With smart call handling and lead qualification, your clinic can focus on delivering better care while AI handles repetitive front-desk tasks.
This solution helps reduce operational costs, increase appointment bookings, and provide a better patient experience with fast, consistent responses.
Perfect for dental clinics looking to scale operations, improve efficiency, and convert more inquiries into confirmed appointments using AI automation.
Purpose
BusinessIndustry
Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, TelecommunicationsLanguage
EnglishWhat's included $499
These options are included with the project scope.
$499
- Delivery Time 7 days
- Number of Hours of Work 25
- Scriptwriting
- Summary Report
- Social Media Replies
- Email Support
- Live Chat Support
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Working with Harsh was a fantastic experience! He set up a fully functional appointment setter in just one day. His knowledge and support made the process seamless. I’ll definitely reach out to him for future projects!
About Harsh
AI Voice Receptionist for Dental & Medical Clinics |Voice + Chat Agent
100%
Job Success
Chandigarh, India - 8:27 pm local time
📈 Recent build: an AI receptionist that handles the full patient journey from an Instagram message to a paid, confirmed appointment. It qualifies the concern, checks real-time slots via the CRM, books the appointment, sends a Stripe payment link in chat, and once paid, finalizes the booking, emails a confirmation, adds it to Google Calendar, and follows up for a review post-visit. Live, zero staff involvement.
🧩 THE PROBLEM
Dental and medical practices lose new patients before the front desk ever answers. Roughly 60% of inbound calls happen outside 9-5, and the average practice misses 50-100 new patient calls a month — worth $100,000+ a year in lost bookings. Even in hours, one receptionist juggling check-ins and a ringing phone means calls and DMs go unanswered — and patients book elsewhere.
I fix this with an AI phone agent and virtual receptionist that never misses a call or message: it answers, qualifies, books the real slot, takes payment, and updates every system your front desk relies on.
⚙️ WHAT I BUILD
📞 AI Voice Agent / Voice AI Receptionist — natural-voice call answering, IVR replacement, FAQs, qualification, calendar booking
💬 AI Chatbot / Chat Receptionist — Instagram, WhatsApp, SMS, web chat, booking patients same as voice
📅 Real-Time Appointment Scheduling — live availability checks via CRM/PMS API, no double-booking
💳 Payment Collection — Stripe links in chat, deposits collected before confirmation
🔄 CRM & PMS Integration — GoHighLevel, Dentrix, Open Dental, Eaglesoft, Denticon, Curve, Weave, NexHealth, Jane App, Athenahealth
📩 Confirmations, reminders, and no-show recovery automation
⭐ Review & Reputation Automation — post-visit SMS/WhatsApp follow-up prompting Google reviews
🌐 Recall & Reactivation Campaigns — automated outreach for overdue cleanings/checkups/follow-ups
🩺 HIPAA-aware architecture for patient data handling
🛠️ TOOLS: Retell AI, Vapi, Twilio, ElevenLabs for voice AI. ManyChat for Instagram/WhatsApp/SMS. n8n for CRM lookups, Stripe handling, and multi-system sync. Google Calendar + GoHighLevel or your PMS for booking.
🚀 HOW I WORK
1️⃣ Free audit — I map how your practice handles calls/messages and show where patients fall through.
2️⃣ Flow design — I script the conversation and booking-to-payment pipeline before building.
3️⃣ Build & test — live in 5-7 days, tested on real scenarios (emergencies, insurance, rescheduling).
4️⃣ Handover — full ownership of every tool and flow, no lock-in.
5️⃣ Optional monthly tuning as volume grows — never required.
🎯 WHO THIS IS FOR
Dental practices, medical clinics, med spas, DSOs, and multi-location groups getting steady call/message volume who are losing patients to missed calls, slow replies, or a front desk too stretched to handle booking and payment live. Fit for clinics on Dentrix, Open Dental, Eaglesoft, Denticon, Curve, Weave, NexHealth, Jane App, Athenahealth, or GoHighLevel looking for an AI appointment setter or AI answering service that actually converts.
🏆 FEATURED PROJECT
AI Receptionist for Dental Clinic — Instagram-to-Booking-to-Payment (n8n): Instagram lead qualification → real-time slot check via CRM API → pending appointment → Stripe payment link in chat → payment confirmed → CRM finalized → confirmation email → Google Calendar sync → automated review request.
Zero manual steps. Full case study in Portfolio.
⭐ CLIENTS SAY
⭐⭐⭐⭐⭐ "Working with Harsh was a fantastic experience! He set up a fully functional appointment setter in just one day. His knowledge and support made the process seamless. I'll definitely reach out to him for future projects!" — Vikas P., Building Material Supplier
⭐⭐⭐⭐⭐ "Excellent work, great communication, fantastic results. Always a pleasure working with Harsh and Shubham from FusionSyncAI. Very grateful for their help and experience, I look forward to working with them again soon." — Zachary Judson, Bionic Images
📬 GETTING STARTED
Message me with how your practice handles calls, messages, and bookings, and which PMS/CRM you're on. I'll tell you plainly whether an AI voice receptionist solves it, and what that build looks like.
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Steps for completing your project
After purchasing the project, send requirements so Harsh can start the project.
Delivery time starts when Harsh receives requirements from you.
Harsh works on your project following the steps below.
Revisions may occur after the delivery date.
Project Setup & Requirement Analysis
Understand your clinic workflow, services, and booking process
AI Agent Development
Build and customize AI agent with conversation flows and logic