You will get Executive Inbox Audit & Priority System Setup So You Focus On What Matters
Project details
If you're spending more than 30 minutes a day managing email, you don't have an inbox, you have a second job.
I'll build you a structured executive inbox system that shows you exactly what needs your attention, what can wait, and what should never reach you again.
What you get:
▸ Full inbox audit: identifying where your time is being lost
▸ Custom label, filter, and folder structure built around your workflow
▸ 5 response templates for your most common email types
▸ A daily inbox SOP you or a future VA can follow consistently (on request)
Built specifically for coaches and consultants who need their inbox to function like an executive tool, not a notification feed. Deliverables are documented and handed over with a written guide.
4+ years supporting founders and executives | Off-platform results: 50% booking increase, 85% no-show reduction (GoHighLevel) | English C2 | Available 6am–2pm EST
I'll build you a structured executive inbox system that shows you exactly what needs your attention, what can wait, and what should never reach you again.
What you get:
▸ Full inbox audit: identifying where your time is being lost
▸ Custom label, filter, and folder structure built around your workflow
▸ 5 response templates for your most common email types
▸ A daily inbox SOP you or a future VA can follow consistently (on request)
Built specifically for coaches and consultants who need their inbox to function like an executive tool, not a notification feed. Deliverables are documented and handed over with a written guide.
4+ years supporting founders and executives | Off-platform results: 50% booking increase, 85% no-show reduction (GoHighLevel) | English C2 | Available 6am–2pm EST
Purpose
BusinessLanguage
EnglishWhat's included $65
These options are included with the project scope.
$65
- Delivery Time 3 days
- Number of Revisions 3
- Number of Hours of Work 4
Optional add-ons
You can add these on the next page.
Daily Inbox management SOP
(+ 2 Days)
+$20Frequently asked questions
About Jackline
Executive VA & Operations Partner | GHL CRM | Coaches & Consultants
Nairobi, Kenya - 3:04 pm local time
Your inbox is a to-do list you never fully clear. Discovery calls get booked and then no-showed. Your CRM has leads sitting untouched for weeks. Every system you've tried to put in place still lives inside your head.
I fix exactly that.
I'm Jackline, an Executive VA and Operations Partner specialising in the back-end infrastructure behind growing coaching and consulting businesses: GoHighLevel CRM, inbox systems, SOPs, and the workflow structures that keep your revenue moving without your constant attention.
I'm new to Upwork. I'm not new to this work. Every result below comes from real client engagements off this platform:
✔ 50% increase in appointment booking rates by rebuilding GoHighLevel lead follow-up workflows and automating booking sequences
✔ 85% reduction in missed appointments through automated SMS and email confirmation systems in GoHighLevel CRM
✔ 20% faster task delivery by restructuring how work gets tracked and executed across remote teams
✔ 6 consecutive months of zero missed deadlines through weekly accountability and operational tracking systems
✔ 600+ guest foundation event coordinated end-to-end: vendor management, attendance tracking, full logistics
WHAT I DO:
GoHighLevel CRM Operation: Pipeline management, lead follow-up automation, appointment booking systems, SMS/email workflows, CRM hygiene and reporting
Executive Support & Calendar Management: Inbox management and prioritisation, calendar mastery, meeting prep and follow-up, multi-timezone scheduling
Operations & Systems Design: SOP creation and documentation, workflow mapping, operational reporting and dashboards, process improvement
Business Communication & Reporting: Executive email correspondence, client-facing reports, proposal refinement, document formatting
WHO I WORK WITH:
Online coaches and consultants who need an operations partner, not just someone to assign tasks to. If your business is growing faster than your systems, I'm the person who closes that gap.
TOOLS:
GoHighLevel | ClickUp | Notion | Airtable | Zapier | Calendly | Google Workspace | Slack | Trello | Microsoft Office | ChatGPT | Claude AI
Timezone: GMT+3 (Nairobi) | Available 6am–2pm EST / 11am–7pm GMT for real-time client support
English: C2 Proficient (native-level written and spoken)
If your back-end needs to catch up with your ambition, send me a message. Tell me what's currently falling through the cracks, and I'll tell you exactly how I'd fix it.
Steps for completing your project
After purchasing the project, send requirements so Jackline can start the project.
Delivery time starts when Jackline receives requirements from you.
Jackline works on your project following the steps below.
Revisions may occur after the delivery date.
Post Project Engagement
If satisfied with my work, let's work together long-term so you don't have to worry about your inbox again. You'll have a real-time 2nd brain who helps keep track of the decisions you have forgotten about.