You will get Executive & Operational Support
Project details
You need someone who owns the operational layer so you can focus on what actually moves the needle. I manage executive calendars with judgment (not just scheduling), coordinate communications, track open action items, and make sure nothing slips. On the admin side, I handle vendor coordination, invoice processing, liaison with accountants and external advisors, and day-to-day operational tasks that keep the business running. I work with Google Workspace, Notion, Slack, and AI tools that let me deliver more output per hour than a traditional assistant.
Purpose
BusinessLanguage
SpanishWhat's included $700
These options are included with the project scope.
$700
- Delivery Time 30 days
- Number of Revisions 12
- Number of Hours of Work 30
- Organize & Classify/Tag Files
- Travel Planning
About Hanna
Virtual Executive Assistant
Madrid, Spain - 6:01 am local time
If you're a CEO, founder, or C-suite executive running a startup, digital agency, or fast-paced modern company, you already know the problem: your time is your most valuable asset, and too much of it gets lost in coordination, admin overhead, and operational noise. That's exactly where I come in.
With 4+ years of experience working directly alongside CEOs and leadership teams — most recently as EA and Office Manager at a YouTube growth agency — I've built a track record of doing the work that actually moves things forward: managing cross-functional projects end to end, coordinating hiring and onboarding processes, optimizing internal workflows, and keeping operations running cleanly in the background so executives can stay focused on what matters.
What I specialize in:
Project management: I've coordinated 10+ cross-functional initiatives simultaneously using tools like Notion, Linear, Slack, and Google Workspace, consistently hitting milestones on time. I don't just track tasks; I flag risks, connect the dots between teams, and make sure nothing falls through the cracks.
Hiring & People Operations: From job posting coordination to onboarding new team members, I've supported the full hiring cycle and managed HR-adjacent responsibilities including payroll, leave management, and incentive programs, always in close coordination with leadership and external advisors.
Administrative & operational support: I'm equally comfortable handling the day-to-day: reconciling bank accounts, processing invoices, coordinating with external accountants, gestorías, and suppliers, and managing vendor relationships. If it keeps the business running, I can own it.
The tools I work with: Google Workspace, Microsoft 365, Notion, Linear, Slack, Salesforce, HubSpot, and a strong working knowledge of AI tools (Claude, ChatGPT, Gemini, Perplexity) which means I work faster, smarter, and deliver more value per hour than a traditional assistant.
Languages: Native Spanish, full professional English. I can operate fluently in both, which is a real advantage if you work across markets or with international teams.
I'm selective about the clients I work with, I'm not here to execute a task list, but to genuinely understand your business and become the operational partner you didn't know you needed.
If you're building something and need someone who thinks, anticipates, and gets things done: let's talk.
Skills: Artificial Intelligence (Claude, ChatGPT, Perplexity, Gemini, etc.) for communication optimization, writing, and information analysis - CRM Management (Salesforce and HubSpot) - Microsoft Office Suite (Word, Excel, PowerPoint) - VoIP Platforms and Customer Support - Strategic Organization and Planning - Project Management - Calendar Management - Travel Coordination - Expense Management - Vendor Management - Employee Onboarding - Confidentiality - Executive - Communication - Google Workspace (Docs, Sheets, Slides) - Executive Support - Process Automation
** All the rates are negotiable dependent on business needs.**
Steps for completing your project
After purchasing the project, send requirements so Hanna can start the project.
Delivery time starts when Hanna receives requirements from you.
Hanna works on your project following the steps below.
Revisions may occur after the delivery date.
You share a short brief.
Your top priorities, communication style, and what good looks like for you.
We align on tools, availability, and scope in a 30-minute kickoff call.