You will get Executive Support Monthly – Inbox, Calendar & Scheduling Management
Top Rated
Project details
I know how overwhelming it feels to juggle a packed inbox, endless scheduling requests, and shifting priorities—especially when your time is better spent leading, not managing the details. That’s where I come in.
📥 Inbox Management – Priority sorting, custom systems to maintain inbox zero, and flagged responses for your review.
📅 Calendar Management – Organized scheduling, proactive conflict checks, and concierge-level coordination.
📊 Weekly Snapshot Updates – A simple, executive-friendly overview of what’s moving forward, what needs attention, and what’s already handled.
✨ This package is designed as a streamlined entry point—precise executive support without strategy or marketing. Many clients start here to test the waters, then expand into my full OBM services when they’re ready for growth.
With 19 years of administrative experience, including 3+ years in executive-level support, I bring clarity, discretion, and consistency so you can stay focused where it matters most.
📥 Inbox Management – Priority sorting, custom systems to maintain inbox zero, and flagged responses for your review.
📅 Calendar Management – Organized scheduling, proactive conflict checks, and concierge-level coordination.
📊 Weekly Snapshot Updates – A simple, executive-friendly overview of what’s moving forward, what needs attention, and what’s already handled.
✨ This package is designed as a streamlined entry point—precise executive support without strategy or marketing. Many clients start here to test the waters, then expand into my full OBM services when they’re ready for growth.
With 19 years of administrative experience, including 3+ years in executive-level support, I bring clarity, discretion, and consistency so you can stay focused where it matters most.
Purpose
BusinessIndustry
Architecture & Interior Design, Business Services & Consulting, Financial Services, Government & Public Sector, Legal, Marketing & Advertising, Nonprofit, Real Estate, Software, WellnessLanguage
EnglishWhat's included $850
These options are included with the project scope.
$850
- Delivery Time 14 days
- Number of Revisions 2
- Number of Hours of Work 10
- Organize & Classify/Tag Files
- Formatting & Clean Up
Optional add-ons
You can add these on the next page.
Additional Revision
+$50
Additional Hour of Work
+$33
Operational or Marketing Audit
(+ 5 Days)
+$300
End-of-Month Strategic Insights Report
+$150
Travel Planning & Booking
(+ 3 Days)
+$250Frequently asked questions
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JC
JC C.
Oct 9, 2025
Remote Launch Assistant – Help Kick Off a New Online Fitness Program!
About Ember
Chief of Staff & Operations Lead | Systems, Execution, Scaling
100%
Job Success
Mary Esther, United States - 8:19 pm local time
WHAT I DO
I build operational systems that turn strategy into structured, accountable execution.
This includes:
Designing workflows inside CRMs and project management tools
Translating high-level direction into clear, trackable execution
Creating visibility into capacity, blockers, and performance
Aligning leadership, sales, and delivery teams around priorities
Stabilizing execution across cross-functional and distributed teams
RECENT IMPACT
- Reduced lead research workload from ~100 hours/week to a single 40-hour role, replacing 2–3 full- time research functions through system design and AI-supported workflows
- Maintained full pipeline output (100 qualified leads/week) after team reduction, eliminating the need to rehire while sustaining aggressive sales targets
- Built CRM and pipeline infrastructure from zero visibility to real-time tracking, enabling faster, data-driven decisions across hiring, sales, and operations
- Protected and extended high-value client relationships, including a $180K+ engagement, by improving delivery structure, communication clarity, and stakeholder alignment
- Expanded project management capacity beyond 5–6 concurrent projects without additional hires by implementing structured tracking and decision systems
- Reduced cross-functional coordination overhead by replacing manual follow-ups with structured workflows and clear ownership
TOOLKIT
ClickUp, Pipedrive, Trello, CRM systems, Microsoft Suite (Teams, Planner, Excel), Canva
AI-supported workflows for research, documentation, and operational efficiency
HOW I WORK
I’m not a task manager. I build systems and structures that allow work to move without constant oversight.
If something is unclear, I clarify it.
If something is stuck, I move it forward.
If a system isn’t working, I fix it so the team isn’t fighting it every day.
WHERE I ADD VALUE
Clients typically bring me in when:
- Execution is inconsistent or reactive
- Ownership is unclear across teams
- Leadership is pulled into day-to-day operations
- Systems exist but aren’t being used effectively
- Growth is starting to expose operational gaps
ABOUT ME
Air Force veteran (helicopter mechanic), which shaped how I approach systems, precision, and accountability under pressure
7+ years building operational systems and improving execution across teams
5+ years working cross-functionally with leadership, sales, and delivery teams
Experienced working across US and international teams in fast-moving environments
I enjoy solving messy operational problems and building systems that actually hold under real working conditions
CLOSING
If you need someone who can step in, create structure, and keep execution moving without constant oversight, I’m happy to connect.
Steps for completing your project
After purchasing the project, send requirements so Ember can start the project.
Delivery time starts when Ember receives requirements from you.
Ember works on your project following the steps below.
Revisions may occur after the delivery date.
Kickoff & Setup
I’ll confirm delegated email + calendar access (Gmail/Outlook) and send a kickoff message outlining expectations, priorities, and how we’ll stay aligned month to month.
Inbox & Calendar Management
I’ll monitor and manage your inbox and calendar daily—filtering, prioritizing, scheduling, and ensuring smooth coordination with clients, vendors, and your team.