You will get Executive VA to Manage Inbox, Calendar & Daily Operations
Rising Talent
Project details
Running a business is demanding, and managing emails, schedules, and operations can take focus away from growth. That’s where I come in. I’m a professional Executive and Operations Virtual Assistant helping CEOs, founders, and business owners stay organized, save time, and run smoothly.
With over 3 years of experience, I handle inbox and calendar management, customer communication, data entry, and project coordination. I bring clarity and structure to your daily workflow, ensuring deadlines are met and tasks stay on track.
I’m skilled in tools like Google Workspace, Trello, Slack, Notion, HubSpot, ClickUp, and Zendesk. What sets me apart is my proactive approach. I anticipate needs, streamline systems, and make sure everything runs efficiently behind the scenes.
If you need reliable, organized, and professional support, this project is for you. Let’s simplify your operations and get things done.
With over 3 years of experience, I handle inbox and calendar management, customer communication, data entry, and project coordination. I bring clarity and structure to your daily workflow, ensuring deadlines are met and tasks stay on track.
I’m skilled in tools like Google Workspace, Trello, Slack, Notion, HubSpot, ClickUp, and Zendesk. What sets me apart is my proactive approach. I anticipate needs, streamline systems, and make sure everything runs efficiently behind the scenes.
If you need reliable, organized, and professional support, this project is for you. Let’s simplify your operations and get things done.
Purpose
BusinessIndustry
Business Services & Consulting, Ecommerce, Marketing & Advertising, Real Estate, Travel & TourismLanguage
EnglishWhat's included
| Service Tiers |
Starter
$20
|
Standard
$40
|
Advanced
$60
|
|---|---|---|---|
| Delivery Time | 1 day | 2 days | 4 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 5 | 10 | 20 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | |||
Travel Planning | - |
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PD
Paula D.
Oct 7, 2025
Meditation/visualization Experiment Participant
About Sophia
Executive Virtual Assistant for Founders | Operations and Content
Port Harcourt, Nigeria - 8:32 am local time
Most founders are not overwhelmed because they lack ambition. They are overwhelmed because their business has grown faster than their systems.
Your inbox keeps growing. Meetings overlap. Follow-ups get missed. Customer conversations are scattered across different platforms. Content ideas stay in drafts because there is no time to manage them.
That is where I come in.
Hi, I'm Sophia, a certified Executive Virtual Assistant who helps founders reclaim their time by managing the daily operations that keep their business running smoothly. I take ownership of the work behind the scenes, allowing you to focus on leadership, growth, and your clients.
What I Do Best
I provide executive support, administrative support, operations support, CRM management, customer support, and content support that help businesses stay organized and operate more efficiently.
🔹 Executive and Administrative Support
• Inbox management and email management
• Calendar management and scheduling across multiple time zones
• Meeting coordination and follow-ups
• Travel planning and itinerary management
• Executive research and reporting
• Document preparation and file organization
• Confidential executive support
🔹 Operations and Project Support
• Project coordination and task management
• Workflow organization and process improvement
• Standard Operating Procedure documentation
• Team communication and accountability
• Business research and reporting
Using ClickUp, Asana, Trello, Monday, Notion, and Google Workspace.
🔹CRM Management and Customer Support
• CRM management and database organization
• HubSpot, Zoho CRM, GoHighLevel, Zendesk, and Freshdesk
• Customer support through email and live chat
• Ticket management and lead tracking
• Accurate data entry and record management
🔹 Content Support
Alongside executive support, I help founders keep their content moving.
• YouTube channel setup and management
• Video editing
• AI UGC advertisement creation
• Content creation and publishing
• Canva designs and presentations
• Two-dimensional and three-dimensional animation support
🔹 Using ChatGPT, Claude, Gemini, ElevenLabs, Runway, Flow AI, Adobe After Effects, DaVinci Resolve, Canva, and CapCut to improve productivity and streamline content workflows.
What You Can Expect
• An organized inbox with clear priorities
• A well-managed calendar
• Structured business operations
• Organized CRM records
• Reliable customer support
• Consistent content support
• More time to focus on growing your business
I do more than complete tasks. I take ownership, stay proactive, communicate clearly, and build systems that help your business run smoothly without constant supervision.
If you are looking for an Executive Virtual Assistant who understands executive support, administrative support, business operations, CRM management, customer support, and content support, I would love to support your business.
Send me a message, and let's discuss how I can help you save time, improve your systems, and grow your business.
Areas of Expertise
Executive Virtual Assistant, Executive Assistant, Administrative Support, Executive Support, Operations Support, Business Operations, Inbox Management, Email Management, Calendar Management, CRM Management, Project Coordination, Customer Support, Customer Service, Email Support, Live Chat Support, HubSpot, Zoho CRM, GoHighLevel, Zendesk, Freshdesk, Standard Operating Procedure Documentation, Research, Data Entry, Lead Generation, Content Support, Content Creation, YouTube Channel Management, Video Editing, AI UGC Advertisement Creation, Travel Planning, Founder Support, CEO Support.
Steps for completing your project
After purchasing the project, send requirements so Sophia can start the project.
Delivery time starts when Sophia receives requirements from you.
Sophia works on your project following the steps below.
Revisions may occur after the delivery date.
Manage Tasks and Deliver Updates
I will send regular progress updates so you stay informed. Any changes or adjustments will be handled promptly.
Client Review and Approval
You will review the completed work to ensure it meets your expectations. If revisions are needed, I’ll make the updates quickly. Once approved, the project will be marked complete and payment will be released.