You will get Executive Virtual Assistant | Administrative Assistant to Support You!
Project details
Hello! I'm Ngene, your dedicated virtual Executive Assistant. With over 5 years of experience, I specialize in meticulous time management, efficient travel coordination, precise meeting scheduling, and effective project management. My adaptability allows me to excel across various industries. As your assistant, I offer a personalized service that will transform your busy life into a balanced, successful journey. You focus on the big picture, and I'll handle the details for a streamlined workflow. Let's redefine productivity together.
Purpose
PersonalIndustry
Agriculture, Animals & Pets, Architecture & Interior Design, Beauty & Cosmetics, Business Services & Consulting, Construction, Cybersecurity, Data Analytics, Ecommerce, Education, Energy, Engineering, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Gaming, Government & Public Sector, Hardware & Electronics, Legal, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Nonprofit, Photography, Real Estate, Religion & Spirituality, Retail & Wholesale, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$30
|
Standard
$60
|
Advanced
$100
|
|---|---|---|---|
| Delivery Time | 1 day | 2 days | 3 days |
Number of Revisions | 1 | 1 | 1 |
Number of Hours of Work | 3 | 6 | 10 |
Basic Photo Editing | |||
Organize & Classify/Tag Files | |||
Formatting & Clean Up | - | ||
Project Management Support | - | - | |
Travel Planning |
Frequently asked questions
4 reviews
(3)
(0)
(0)
(0)
(1)
This project doesn't have any reviews.
HI
Harold I.
Feb 25, 2026
Social Media Manager for Baseball Training Facility
RP
Rey P.
Mar 3, 2025
Job Application Specialist Needed for Surveys and Opportunities
She was professional, efficient, and delivered high-quality work on time all the time. Had amazing communication and work ethic. I would hire her again for future projects.
KG
Kristina G.
Dec 16, 2024
Wanted help with Social media, virtual assistant, position.
Very kind, seems like a great person. Just not what I'm looking for at the moment.
JG
Janina G.
Oct 24, 2024
Seeking two freelancers for a list of English-speaking bilingual influencers
About Ngene
Airtable | Zapier | Notion| Automation Expert
59%
Job Success
Lagos, Nigeria - 4:51 pm local time
I help growing businesses simplify operations through workflow automation using Monday, Airtable, Make, Zapier, and Notion — so you spend less time on admin and more time doing the work that actually matters.
My work isn’t just about automation. It’s about creating clarity, flow, and freedom across your operations.
✅ What I Build
* Project pipelines in Monday with smart automations
* Lead capture and CRM systems in Airtable
* Seamless task handoffs and app integrations using Make and Zapier
* Centralized dashboards and SOP hubs in Notion
* End-to-end workflow automation across onboarding, reporting, and tracking
* Human-friendly systems your team can understand, manage, and scale with
✅ Tools Used Daily
* Monday
* Airtable
* Make
* Zapier
* Notion
* Google Workspace
* WhatsApp API
* ChatGPT
* Calendly
* Typeform, and more
✅ Selected Client Projects
1. Real Estate CRM (Monday)
→ Challenge: Messy lead tracking through WhatsApp and spreadsheets made follow-ups nearly impossible.
→ Solution: Built a structured Monday system with automated lead assignment, updates, and reminders.
→ Result: Saved 18+ hours per week and doubled conversion speed.
2. Coaching CRM (Airtable + Make)
→ Challenge: Client bookings, payment tracking, and reminders were fully manual.
→ Solution: Created a complete Airtable dashboard integrated with Make and Google Calendar.
→ Result: Saved 15+ hours per week and reduced no-shows by 40%.
3. Course Dashboard (Notion)
→ Challenge: Too many tools caused confusion for a course creator and their students.
→ Solution: Built a clean Notion workspace housing lessons, schedules, and student feedback.
→ Result: Cut admin time by 50% and improved student satisfaction.
4. Lead Automation (Zapier)
→ Challenge: Manual data entry from forms to CRM was slow and error-prone.
→ Solution: Automated the process by connecting Typeform, Gmail, and Airtable.
→ Result: Saved 10+ hours per week and eliminated data entry errors.
✅ Industries I’ve Helped
* Real Estate
* Online Coaching & Education
* Marketing Agencies
* Digital Products & E-commerce
* Content & Podcast Teams
* Internal Operations & Admin
* Service-Based Businesses
✅ Certifications
To ensure best practices — not guesswork:
* Make Certified (Basic & Foundation)
* Airtable Certified Builder
* Airtable Certified Admin
These certifications reflect not just experience, but mastery of no-code automation and data-driven system design.
✅ Why Clients Work With Me
* I don’t just build systems — I build systems you actually understand
* I spot gaps others miss and solve them without overengineering
* I simplify everything: no jargon, no “tech speak,” just workflows that work
* I guide you with clear documentation and walkthroughs
* I create systems that grow with your business instead of breaking as you scale
If you’re tired of manually moving leads from forms to CRMs, tired of wondering whether tasks were followed up on, or tired of saying “we’ll fix this later” — let’s fix it now.
Let’s talk about your workflow. I’ll share 2–3 automation strategies to help your tools work smarter for you.
Steps for completing your project
After purchasing the project, send requirements so Ngene can start the project.
Delivery time starts when Ngene receives requirements from you.
Ngene works on your project following the steps below.
Revisions may occur after the delivery date.
Executive Assistant Task
* Collect, review, classify/tag files. Update client. * Gather photos, understand requirements, and edit. Update client. * Format/clean files, offer project management support, and final review. Update client.