You will get Executive Virtual Assistant, Personal Assistant to support your workflows
Project details
If you’re overwhelmed with admin tasks, calendar chaos, or endless emails, I'm here to help you reclaim your time and stay organized.
What sets this project apart? You won’t just get a task-taker, you’ll get a proactive partner who understands your priorities, communicates clearly, and helps keep your day (and business) running smoothly. I bring structure, reliability, and a personalized approach to every task so you can focus on the big picture.
Let’s streamline your operations and give you the breathing room you need to grow.
What sets this project apart? You won’t just get a task-taker, you’ll get a proactive partner who understands your priorities, communicates clearly, and helps keep your day (and business) running smoothly. I bring structure, reliability, and a personalized approach to every task so you can focus on the big picture.
Let’s streamline your operations and give you the breathing room you need to grow.
Purpose
BusinessIndustry
Agriculture, Architecture & Interior Design, Arts & Design, Beauty & Cosmetics, Biotech, Business Services & Consulting, Ecommerce, Education, Energy, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Legal, Lifestyle, Marketing & Advertising, Media & Entertainment, Music, Nonprofit, Retail & Wholesale, Sports & Fitness, Transportation & Automotive, Travel & Tourism, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$100
|
Standard
$150
|
Advanced
$200
|
|---|---|---|---|
| Delivery Time | 1 day | 3 days | 7 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 3 | 6 | 9 |
Basic Photo Editing | |||
Organize & Classify/Tag Files | |||
Formatting & Clean Up | - | ||
Project Management Support | - | - | |
Travel Planning | - | - |
Optional add-ons
You can add these on the next page.
Project Management Support
(+ 2 Days)
+$200Frequently asked questions
About Kathini
Executive Assistant| Operations & Workflow Automation
Nairobi, Kenya - 11:53 am local time
Growth exposes the cracks in how a business runs. Inboxes pile up, follow ups get missed, and the manual work that used to be manageable starts eating the hours that should go toward bigger decisions.
As an Executive Assistant, I work alongside founders, CEOs and growing teams to close that gap. I manage the operational side of the business, calendars, inboxes, client communication, and the systems behind them, and I build the workflows and automations that take the repetitive work off your plate.
Here’s how I support growing businesses:
Executive Support & Business Administration
Keeping your day-to-day operations organized so you can focus on growing your business.
➜Manage busy calendars across multiple time zones, coordinating 50+ meetings each month.
➜ Organize high-volume inboxes, clearing 1,500+ unread emails and maintaining Inbox Zero.
➜ Coordinate meetings, agendas, and follow-ups to keep projects moving without missed action items.
➜ Conduct research and prepare reports, presentations, and documents that save executives hours of preparation time.
➜ Plan business travel and detailed itineraries, handling multiple trips from booking to completion.
➜ Draft and manage executive correspondence, processing 100+ emails each week.
Operations & Project Coordination
Creating structure behind the scenes so projects stay on track and teams stay aligned.
➜ Coordinate projects with 50+ active tasks while keeping deadlines on track
➜ Follow up with team members to ensure deliverables are completed on schedule
➜ Manage client communication from onboarding through ongoing support
➜ Streamline workflows that reduce repetitive administrative work and improve efficiency
➜ Organize internal documentation and communication to keep information easy to find
➜ Handle day-to-day operations, saving business owners 10+ hours every week
Systems, Automation & Process Improvement
Building efficient systems that reduce manual work and support business growth.
➜ Set up and optimize Monday. com and Airtable workspaces for smoother project management
➜ Organize CRM systems with 100+ clients or lead records for accurate tracking
➜ Build automations in Zapier and Make. com that eliminate 20+ hours of manual work each month
➜ Create clear SOPs and process documentation for consistent team execution
➜ Build dashboards that give teams instant visibility into project progress
➜ Develop scalable systems that support business growth without adding unnecessary manual work
Tools/Tech Stack:
Google Workspace, Slack, Microsoft office, Airtable, Calendly, Trello, Asana, Zapier, Make. com, Zoom, Monday. com, N8N & I am quick to learn and adapt new tools.
If you're looking for an Executive Assistant, Project Manager, or Workflow Automation Specialist who can bring structure to your operations, streamline your workflows, and keep your business running smoothly, let's talk.
Click the "Invite to Job" button or send me a quick message.
Steps for completing your project
After purchasing the project, send requirements so Kathini can start the project.
Delivery time starts when Kathini receives requirements from you.
Kathini works on your project following the steps below.
Revisions may occur after the delivery date.
Review Your Requirements & Tools
I'll start by reviewing the tasks you need support with and gaining access to any tools, platforms, or SOPs you provide.
Set up communication & workflows
We’ll establish your preferred communication method (Slack, email, etc.) and set expectations for task updates, reporting, and turnaround time.