You will get Healthcare Virtual Assistant for Scheduling, Staffing & Admin Support
Project details
I specialize in healthcare virtual assistance with hands-on experience in HCP staffing, scheduling, and operations support. What sets me apart is my proactive approach to coordinating directly with facility partners, DONs, and schedulers to manage shifts, confirm rates, handle escalations, and ensure smooth communication. I combine accuracy, urgency, and independence to keep healthcare operations organized and running efficiently with minimal supervision.
Purpose
PersonalIndustry
Animals & Pets, Business Services & Consulting, Medical & Pharmaceutical, WellnessLanguage
EnglishWhat's included
| Service Tiers |
Starter
$35
|
Standard
$110
|
Advanced
$220
|
|---|---|---|---|
| Delivery Time | 1 day | 2 days | 4 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 3 | 8 | 15 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | - | ||
Travel Planning | - | - | - |
About Sharon Rose
Solar Permits & Rebate Specialist | Operations & Staffing Support
Caloocan City, Philippines - 10:29 pm local time
With 5+ years of experience in solar permit coordination, HVAC rebate processing, healthcare staffing, and executive operations, I manage complex compliance workflows with a focus on accuracy, turnaround time, and zero rework.
At ClearSource, I started as a Permit Coordinator processing solar and HVAC rebate applications for programs including SMUD, LADWP, PEPCO, SCAQMD, and HEEHRA — and was promoted to Team Lead overseeing a team of 16 coordinators. Most coordinators handle either permits or rebates. I've done both at scale, which means fewer handoffs and one person accountable for results.
⚡ Solar Permits & AHJ Coordination
Submit and track residential building and electrical permits from application to approval
Coordinate with AHJs, contractors, structural engineers, and clients
Resolve delays proactively to keep projects on schedule
Ensure compliance with NEC Articles 690 & 705, IBC, ASCE 7, and IFC requirements
🌱 Rebate Processing (HVAC & Energy Programs)
Process applications for SMUD, LADWP, PEPCO, SCAQMD, and HEEHRA
Verify documentation for compliance before submission to reduce rejections
Track status and follow up until approved
👥 Staffing & Recruitment Support
Coordinated healthcare staffing for hospitals, clinics, and nursing homes (ShiftMed platform)
Managed 100+ daily interactions in high-volume staffing environments
Reduced no-shows and improved staffing reliability
Sourced and screened candidates via LinkedIn, Indeed, and WeWorkRemotely
⚙️ Executive & Operations Support
Managed executive calendars, inboxes, SOPs, and SharePoint documentation
Coordinated cross-department workflows, KPI reporting, and onboarding
Trained 20+ new hires; improved onboarding time by 30%
Built systems that improved file retrieval speed by 40% and meeting efficiency by 35%
Tools: Salesforce · Microsoft Dynamics 365 · ServiceTitan · Housecall Pro · Monday. com · Tableau · Power BI · SharePoint · Google Workspace · Microsoft Office · Slack · Zoom · Guesty · Akia · Airbnb · Canva
Key Results
Led a team of 16 permit coordinators as Team Lead at ClearSource
Maintained high first-time permit and rebate approval rates
Reduced time-to-hire by up to 70% through streamlined screening
Improved onboarding time by 30% and meeting efficiency by 35%
Increased file retrieval speed by 40% through SharePoint restructuring
Why Clients Choose Me?
I don't just coordinate — I own the workflow. Whether it's a permit stuck at the AHJ, a rebate application at risk of rejection, or a staffing gap that needs filling fast, I identify the problem and fix it before it becomes a delay. I've led teams, trained staff, and built systems that keep operations running smoothly without constant oversight.
If you need someone who can handle compliance-heavy, high-volume work reliably — let's connect.
Steps for completing your project
After purchasing the project, send requirements so Sharon Rose can start the project.
Delivery time starts when Sharon Rose receives requirements from you.
Sharon Rose works on your project following the steps below.
Revisions may occur after the delivery date.
Execution & Coordination
I begin scheduling, coordinating shifts, communicating with facilities, and handling assigned tasks.
Updates & Reporting
I provide regular updates, escalate issues when needed, and maintain accurate documentation.