You will get , I will manage your business inbox, emails, and calendar for 7 days
Project details
Need help keeping your inbox and schedule organized?
I help busy founders and teams stay focused by managing their email, calendar, and day-to-day admin tasks. I'm fast, reliable, and proactive so you never miss a follow-up or appointment again
I help busy founders and teams stay focused by managing their email, calendar, and day-to-day admin tasks. I'm fast, reliable, and proactive so you never miss a follow-up or appointment again
Purpose
BusinessIndustry
Beauty & Cosmetics, Ecommerce, Education, Real Estate, Retail & Wholesale, Software, TelecommunicationsLanguage
EnglishWhat's included
| Service Tiers |
Starter
$30
|
Standard
$60
|
Advanced
$100
|
|---|---|---|---|
| Delivery Time | 1 day | 3 days | 7 days |
Number of Revisions | 1 | 2 | 5 |
Number of Hours of Work | 2 | 4 | 1 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | - | - | - |
Formatting & Clean Up | - | - | - |
Project Management Support | - | - | - |
Travel Planning | - | - | - |
Optional add-ons
You can add these on the next page.
Fast Delivery
+$60 - $100
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About Jacinta Chidimma
Executive VA for Founders & Startups | Inbox, Calendar & CRM Operation
100%
Job Success
Owerri, Nigeria - 3:53 pm local time
A customer messaged 3 days ago and nobody has replied.
You have back-to-back meetings and no idea where last week's files are.
That is not a productivity problem. That is an operations problem and it is exactly what I fix.
As an Executive Virtual Assistant and Customer Support Specialist I help founders and growing businesses run cleaner and faster so nothing gets missed and no customer gets left waiting.
WHAT I HAVE DELIVERED
· Rebuilt a founder's inbox from scratch labels created, priorities set, response templates built. Inbox zero achieved and maintained from day one. Zero missed messages since go-live.
· Reduced customer response time from days to same day. Urgent tickets triaged, drafted and resolved before they became complaints.
· Eliminated scheduling conflicts across a busy executive calendar. Buffer blocks and preparation briefs built in zero double bookings since implementation.
· Kept CRM pipelines clean and updated across multiple engagements. Every contact current, every pipeline stage accurate, every follow up tracked so no lead went cold unnoticed.
· Managed high volume inboxes, live chat queues and CRM pipelines simultaneously across Zendesk, Freshdesk, Intercom and HubSpot without things slipping.
HOW I SUPPORT YOUR BUSINESS
Customer Support · Email, Live Chat and Ticket Management
When customers reach out they deserve a fast professional response. I make sure they get one every time across every channel.
· Email support and ticket management via Zendesk, Freshdesk and Intercom
· Live chat support and customer interaction
· CRM updates and pipeline management via HubSpot
· Customer follow ups and issue resolution
Result: Response times cut in half within the first week. No customer left waiting.
Inbox Zero and Email Management
A disorganized inbox slows down your entire day. I clean it up and keep it that way.
· Full inbox organisation, sorting, labelling and prioritising
· Responding to customer and business emails
· Daily inbox monitoring so nothing slips through
· Canned response templates for consistent fast replies
Result: No missed messages. A calm organised inbox waiting for you every morning.
Calendar and Appointment Scheduling
Your time is your most valuable asset. I protect it.
· Calendar and scheduling management via Google Calendar and Calendly
· Appointment setting, reminders and preparation briefs
· Cross time zone coordination and conflict resolution
· Buffer blocks built in before important meetings
Result: You stay on schedule, focused and in control of your day.
Admin and Operations Support
The behind the scenes work that keeps everything moving handled.
· Data entry and CRM record updates
· File organisation and documentation
· Internet research and reporting
· Workflow coordination using Notion, Asana, ClickUp and Trello
Result: Clear systems, smoother operations, better productivity.
WHO I WORK WITH
Founders, startup CEOs and growing businesses who are scaling fast but losing hours every day to inbox chaos, missed follow ups, calendar conflicts and disorganized CRM records.
You do not need someone who waits to be told what to do.
You need someone who notices the email that needs a response before you realize you missed it.
Someone who catches the scheduling conflict before your client does.
Someone who flags the customer complaint before it becomes a review.
Not someone who manages a task list and calls it a day.
Someone who learns how your business works, anticipates what is next and flags problems before they reach your desk.
TOOLS I WORK WITH
Google Workspace · Gmail · Google Calendar · Calendly · HubSpot · Zendesk · Freshdesk · Intercom · Airtable · Notion · Asana · ClickUp · Trello · Slack · Zoom · Microsoft 365
I adapt quickly to your existing stack. No lengthy onboarding needed.
Reliable. Organised. Proactive. That is the standard I hold myself to on every single job.
If you need someone who will take inbox management, customer support, appointment scheduling and CRM operations completely off your plate I am ready.
Send a message or click Invite to Job. Let us talk about what is weighing your business down and get it handled.
Steps for completing your project
After purchasing the project, send requirements so Jacinta Chidimma can start the project.
Delivery time starts when Jacinta Chidimma receives requirements from you.
Jacinta Chidimma works on your project following the steps below.
Revisions may occur after the delivery date.
Review Client Requirements
Go through the details and access provided by the client (email access, calendar tools, preferences).
Start Inbox & Calendar Management
Sort emails, respond/follow up, schedule meetings, and update calendar as agreed.