You will get Inbox + Calendar Reset for Founders and Executives — Done in 7 Days
Rising Talent
Rising Talent
Project details
If your inbox has 8,000+ unread emails and your calendar is fighting you, this is for you.
In 7 days, I'll turn your inbox and calendar from a source of dread into a self-running system. You'll know what's important the moment you open your laptop, and you'll stop losing meetings, replies, and follow-ups to the chaos.
In 7 days, I'll turn your inbox and calendar from a source of dread into a self-running system. You'll know what's important the moment you open your laptop, and you'll stop losing meetings, replies, and follow-ups to the chaos.
Target Country
Worldwide, United States, CanadaWhat's included $497
These options are included with the project scope.
$497
- Delivery Time 7 days
- Number of Projects 1
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SG
Seth G.
Nov 13, 2025
Research and Gather Quotes for EMT Services for Two SF Events
Katrina did excellent work for us. Her communication was exceptional, the work product was exceptional. She did exactly what we asked, did it effectively, and required very little direction. We will absolutely use Katrina in the future now that we know her high quality of work, diligence, and exceptional communication.
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Connor J.
Nov 7, 2025
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Asma I.
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freelancer is really cooperative and professionl hopefully we can work together in future.
About Katrina
Senior Executive Assistant | Notion + AI Workflows
100%
Job Success
Valley Center, United States - 5:38 pm local time
After 26 years supporting Schedule C directors, deputy directors, and senior federal executives, I know what calm, behind-the-scenes support looks like. I also know how to build the systems that make it sustainable so your operations don't collapse the moment your assistant takes a day off.
I currently support founders, executives, and small business owners with two connected service lines:
EXECUTIVE OPERATIONS
— Inbox and calendar management for one or multiple principals
— Domestic and international travel, including complex multi-leg itineraries
— Briefing materials, meeting prep packs, action item tracking
— Vendor coordination, procurement, expense management
— Process documentation and SOP creation
NOTION + AI WORKFLOW DESIGN
— Custom Notion workspaces (Life Hubs, Business Hubs, Project Trackers)
— Claude, ChatGPT, and Gemini workflow integration
— Prompt libraries built into your workspace
— AI-assisted research, drafting, and admin compression
— Documentation so your team can run the system without me
What sets my work apart:
I came up in federal executive operations, which means I default to discretion, accuracy, and zero-discrepancy follow-through. I held an active Q Clearance through my federal career and understand sensitive-information handling at a level most VAs never encounter. I supported four senior leaders simultaneously without dropping balls.
I'm AI-fluent, not AI-curious. I build Claude and ChatGPT workflows that compress hours of research, drafting, and admin into minutes and I document them so my clients can run them between our sessions.
Tools I use daily: Microsoft 365, Google Workspace, Notion, Slack, Zoom, Asana, Acuity, Squarespace, Concur, HubSpot.
Available 20-30 hours per week, Pacific time, fully remote since 2019.
If you're drowning in your inbox, your calendar is fighting you, or your team needs a Notion workspace that people actually use, let's talk.
Steps for completing your project
After purchasing the project, send requirements so Katrina can start the project.
Delivery time starts when Katrina receives requirements from you.
Katrina works on your project following the steps below.
Revisions may occur after the delivery date.
Day 1
Kickoff call (30 min) — I learn your patterns, priorities, and pain points
Days 2-5
Build out (I work in your inbox and calendar with you in the loop)