You will get Inbox & Calendar Reset | Save Hours Each Week
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Project details
Are you drowning in emails or double-booked on your calendar? I get it. Staying productive is hard when your inbox is overflowing and your schedule is a mess. That’s where I come in.
I’m an Executive Virtual Assistant with 19+ years of administrative experience, including 3+ years at the executive level. I’ve supported military leaders, small business owners, and financial advisors in high-stakes environments where organization, clarity, and confidentiality matter most.
What you get:
📧 Inbox Reset – Clear out clutter, organize folders, set filters, and create systems that make sense for you.
📅 Calendar Reset – Align your schedule with your real priorities and eliminate double-bookings.
🔒 Confidentiality – With my background, I understand trust is everything. Your inbox and calendar stay private.
📝 Supportive Handoff – I’ll provide a short summary of changes and simple tips to keep things running smoothly.
✨ Let’s make your email and calendar work for you, not against you.
I’m an Executive Virtual Assistant with 19+ years of administrative experience, including 3+ years at the executive level. I’ve supported military leaders, small business owners, and financial advisors in high-stakes environments where organization, clarity, and confidentiality matter most.
What you get:
📧 Inbox Reset – Clear out clutter, organize folders, set filters, and create systems that make sense for you.
📅 Calendar Reset – Align your schedule with your real priorities and eliminate double-bookings.
🔒 Confidentiality – With my background, I understand trust is everything. Your inbox and calendar stay private.
📝 Supportive Handoff – I’ll provide a short summary of changes and simple tips to keep things running smoothly.
✨ Let’s make your email and calendar work for you, not against you.
Purpose
BusinessIndustry
Business Services & Consulting, Ecommerce, Financial Services, Marketing & Advertising, Real Estate, WellnessLanguage
EnglishWhat's included $250
These options are included with the project scope.
$250
- Delivery Time 5 days
- Number of Revisions 1
- Number of Hours of Work 4
- Organize & Classify/Tag Files
- Formatting & Clean Up
Optional add-ons
You can add these on the next page.
Additional Revision
+$50
Additional Hour of Work
+$33
Organize & Tag Files
(+ 2 Days)
+$100
Extra emails in batches of 500
(+ 2 Days)
+$75Frequently asked questions
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JC
JC C.
Oct 9, 2025
Remote Launch Assistant – Help Kick Off a New Online Fitness Program!
About Ember
Chief of Staff & Operations Lead | Systems, Execution, Scaling
100%
Job Success
Mary Esther, United States - 3:32 pm local time
WHAT I DO
I build operational systems that turn strategy into structured, accountable execution.
This includes:
Designing workflows inside CRMs and project management tools
Translating high-level direction into clear, trackable execution
Creating visibility into capacity, blockers, and performance
Aligning leadership, sales, and delivery teams around priorities
Stabilizing execution across cross-functional and distributed teams
RECENT IMPACT
- Reduced lead research workload from ~100 hours/week to a single 40-hour role, replacing 2–3 full- time research functions through system design and AI-supported workflows
- Maintained full pipeline output (100 qualified leads/week) after team reduction, eliminating the need to rehire while sustaining aggressive sales targets
- Built CRM and pipeline infrastructure from zero visibility to real-time tracking, enabling faster, data-driven decisions across hiring, sales, and operations
- Protected and extended high-value client relationships, including a $180K+ engagement, by improving delivery structure, communication clarity, and stakeholder alignment
- Expanded project management capacity beyond 5–6 concurrent projects without additional hires by implementing structured tracking and decision systems
- Reduced cross-functional coordination overhead by replacing manual follow-ups with structured workflows and clear ownership
TOOLKIT
ClickUp, Pipedrive, Trello, CRM systems, Microsoft Suite (Teams, Planner, Excel), Canva
AI-supported workflows for research, documentation, and operational efficiency
HOW I WORK
I’m not a task manager. I build systems and structures that allow work to move without constant oversight.
If something is unclear, I clarify it.
If something is stuck, I move it forward.
If a system isn’t working, I fix it so the team isn’t fighting it every day.
WHERE I ADD VALUE
Clients typically bring me in when:
- Execution is inconsistent or reactive
- Ownership is unclear across teams
- Leadership is pulled into day-to-day operations
- Systems exist but aren’t being used effectively
- Growth is starting to expose operational gaps
ABOUT ME
Air Force veteran (helicopter mechanic), which shaped how I approach systems, precision, and accountability under pressure
7+ years building operational systems and improving execution across teams
5+ years working cross-functionally with leadership, sales, and delivery teams
Experienced working across US and international teams in fast-moving environments
I enjoy solving messy operational problems and building systems that actually hold under real working conditions
CLOSING
If you need someone who can step in, create structure, and keep execution moving without constant oversight, I’m happy to connect.
Steps for completing your project
After purchasing the project, send requirements so Ember can start the project.
Delivery time starts when Ember receives requirements from you.
Ember works on your project following the steps below.
Revisions may occur after the delivery date.
Kickoff & Access Setup
You’ll provide delegated email + calendar access (Gmail or Outlook). I’ll confirm setup and gather quick preferences to tailor the reset to your needs.
Inbox Reset
I’ll organize your inbox by folders, filters, and cleanup so important emails stand out, spam is filtered, and your system feels simple and manageable.