You will get Monthly EA Retainer High Involvement Operational Coordinator
Project details
With this monthly retainer this does include agreed upon hands-on operational coordination for high-volume, busy work environments. This could include calendar management, email management, event planning, organizing files or databases, updating CRM, project management and more.
Purpose
BusinessIndustry
Agriculture, Animals & Pets, Architecture & Interior Design, Arts & Design, Audio Services, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Cybersecurity, Data Analytics, Ecommerce, Education, Energy, Engineering, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Gaming, Government & Public Sector, Hardware & Electronics, Legal, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Music, Nonprofit, Photography, Real Estate, Religion & Spirituality, Retail & Wholesale, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included $7,000
These options are included with the project scope.
$7,000
- Delivery Time 3 days
- Number of Revisions 3
- Number of Hours of Work 160
- Project Management Support
- Travel Planning
Optional add-ons
You can add these on the next page.
Fast 1 Day Delivery
+$300About Sandra
Executive Assistant & Operations Coordinator | 9+ Years Experience
Houston, United States - 4:58 am local time
* My experience includes executive support, project coordination, calendar and travel management, team operations, onboarding, event planning, AI-assisted workflow support and cross-functional collaboration in fast-paced remote environments.
* I am highly comfortable working independently, managing priorities proactively and communicating professionally with executives, clients and teams across multiple time zones.
* Clients appreciate that I bring both strong communication skills and practical business experience to every assignment.
*English is my first language, and I take pride in being responsive, detail-oriented, dependable and easy to work with.
* And I understand the importance of professionalism, confidentiality and clear communication in remote work environments, and I consistently focus on making my clients’ day-to-day operations more organized, efficient and less stressful.
EXECUTIVE & ADMINISTRATIVE SUPPORT
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• Calendar and email management across multiple time zones
• Meeting coordination: recurring meetings, 1:1s, all-hands sessions, workshops, and conferences
• Domestic & international travel — flights, hotels, visas, itineraries, last-minute changes handled calmly and as quickly as possible
• Multi-executive support, expense reporting, and purchase card management
• Vendor coordination, new hire onboarding, and internal communications
PROJECT COORDINATION & DOCUMENTATION
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• Timeline and task management in Notion, Asana, Trello, Monday, Smartsheet, Wrike, Jira, and Miro
• Process documentation, SOPs, employee handbooks, board playbooks, and training materials
• Stakeholder communication, deadline tracking, and blocker escalation
• End-to-end event coordination — virtual and on-site: conferences, workshops, and team sessions
• Cross-functional team coordination and vendor management
DESIGN & MARKETING SUPPORT
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• Canva Pro: branded templates, presentations, slide decks, social media graphics, flyers, brochures, infographics, business cards, postcards, logos, and event materials
• Affinity design tools for additional graphic design support
• Email marketing via Mailchimp and Kit — campaigns, automation, audience management, and analytics
• Social media content coordination and posting across Instagram, Twitter/X, and Pinterest
• Substack digital publishing and newsletter management
• Video editing
FINANCIAL & BOOKKEEPING SUPPORT
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• QuickBooks Online: invoicing, accounts payable, accounts receivable, expense tracking, payroll coordination, and financial reports (P&L, balance sheet, cash flow)
• Receipt organization, purchase card management, invoices and SAP Concur expense reporting
SOFTWARE & TOOLS
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MICROSOFT 365
• Word, Excel, PowerPoint, Outlook, Microsoft Teams, SharePoint, OneDrive, OneNote
GOOGLE WORKSPACE
• Google Docs, Google Sheets, Google Slides, Google Drive, Google Forms, Google Meet
PROJECT MANAGEMENT
• Notion, Confluence, Wrike, Smartsheet, Asana, Trello, Monday, Jira, Miro, Toggl Track
DESIGN & MARKETING
• Canva Pro, Affinity, Adobe Acrobat Pro, Mailchimp, Kit, Squarespace
COMMUNICATION & COLLABORATION
• Zoom, Zoom Admin, Microsoft Teams, Substack
FINANCIAL
• QuickBooks Online, SAP Concur
AI TOOLS - ARTIFICIAL INTELLIGENCE
• ChatGPT Plus, Claude AI, Microsoft Copilot, Gemini, Perplexity Pro, Kittl AI
SOCIAL MEDIA - creating and content scheduling
• Instagram, Buffer, LinkedIn, Twitter/X, Pinterest, Facebook, Hootsuite, Later
LET’S DISCUSS YOUR ROLE!
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I've supported global remote teams and have a track record of cutting travel costs by 20% through effective coordination.
If you need someone dependable who hits the ground running and handles the details so you can focus on the bigger picture — let's have a conversation.
Warm Regards,
Sandra R.
Steps for completing your project
After purchasing the project, send requirements so Sandra can start the project.
Delivery time starts when Sandra receives requirements from you.
Sandra works on your project following the steps below.
Revisions may occur after the delivery date.
Milestones are met and completed
As the agreed upon milestones are met and presented to client in real time to mark completion.
Revisions
Agreed upon revisions are complete in a timely manner. Clear and direct communication in all stages is important to make this project work a success.