You will get reliable task handling; inbox clarity & more free time rise to 30% progress
Project details
With a strong background in admin support, bookkeeping, and project tracking, I offer more than task completion: I bring clarity, structure, and growth-focused support. I take a proactive, solution-oriented approach ensuring your specific pain points are addressed through organized systems, transparent communication, and timely delivery. I don’t just deliver what’s asked, I go beyond by sharing ideas, tools, and process improvements that can impact your business positively. My commitment is to help you stay ahead, reduce overwhelm, and create value that’s felt both in day-to-day operations and long-term goals. This isn't just assistance; it's an investment in your future.
Project Type
Data Entry, Project Management, Virtual Assistance, Customer Support, OtherWhat's included
| Service Tiers |
Starter
$10
|
Standard
$30
|
Advanced
$60
|
|---|---|---|---|
| Delivery Time | 2 days | 3 days | 5 days |
Number of Revisions | 1 | 2 | Unlimited |
Optional add-ons
You can add these on the next page.
Fast Delivery
+$15
Additional Revision
+$5
3 reviews
(3)
(0)
(0)
(0)
(0)
This project doesn't have any reviews.
SO
Stephanie O.
Apr 12, 2026
Manual Mobile App Tester (Android)
Great work
AS
Amanda S.
Apr 3, 2026
App Testers Needed (Everyday Laptop Users Preferred – Quick Test $5)
Caroline tested our product from onboarding to upgrading. She provided a concise document outlining her findings. She was very responsive during the entire process.
LD
Linda D.
Mar 26, 2026
Beta Testers Needed for Personal Financial Planning App (15-30 mins)
Thank you for your prompt and thoughtful feedback as a beta tester for Moola.
About Caroline
Executive Assistant | Operations & Project Coordinator for Founders
100%
Job Success
Nairobi, Kenya - 7:03 am local time
I'm Caroline, an Executive Assistant and Operations Coordinator. I work with founders, CEOs, consultants, and small remote teams who are scaling quickly and managing growing demands. My job is to build the structure behind your business so you can stay focused on growth.
I handle the inbox, the calendar, the project tracking, the SOPs, and the workflows. Without needing to be told twice.
I primarily support:
✔ Founders & CEOs
✔ Consultants & Coaches
✔ Small Business Owners
✔ Remote Teams of 2 to 15 people
◆ Calendar & Scheduling
▸ Google and Outlook calendar management
▸ Time blocking for deep work and focus sessions
▸ Conflict-free appointment scheduling
▸ Time-zone coordination for global teams
◆ Inbox & Email Management
▸ Daily triage and priority filtering
▸ Drafting responses in your voice
▸ Follow-up tracking and stakeholder communication
▸ Folder systems and labeling for clean inboxes
◆ Project & Operations Coordination
▸ ClickUp, Asana, and Notion workspace setup and management
▸ Milestone tracking and team follow-ups
▸ Workflow audits to find and fix bottlenecks
▸ CRM hygiene and pipeline updates
◆ SOP & Systems Building
▸ Process documentation and mapping
▸ Internal knowledge base setup
▸ Team onboarding flows
▸ Repeatable systems that run without you
◆ Workflow Automation
▸ Zapier and Make integrations
▸ Automated reminders and data sync between tools
▸ Repetitive task reduction and lead flow automation
◆ Research & Admin Support
▸ Market research and executive summaries
▸ Data entry and spreadsheet management
▸ File organization across Google Drive and Dropbox
Tools I use daily:
ClickUp · Asana · Notion · Trello · Monday · HubSpot · Zoho · Zapier · Make · Google Workspace · Microsoft 365 · Slack · Zoom · Calendly · Loom · Canva
Proof of work:
A client hired me to test their product end to end, from onboarding through to upgrade. I documented every friction point and delivered a clean findings report the same week.
Their words: "Caroline tested our product from onboarding to upgrading and provided a concise document outlining her findings. Very responsive during the entire process."
That's the standard on every project.
Why founders keep working with me:
✔ No check-ins needed. You delegate once and I handle it from there
✔ I flag you only when a real decision is required
✔ I build systems so the same problem doesn't come back twice
✔ Confidential information handled with full discretion
✔ I work independently across time zones without hand-holding
Ready to get your operations structured?
Send an invite or a direct message and let's talk.
Steps for completing your project
After purchasing the project, send requirements so Caroline can start the project.
Delivery time starts when Caroline receives requirements from you.
Caroline works on your project following the steps below.
Revisions may occur after the delivery date.
Review and refinement
Based on your feedback, I make necessary revisions to ensure everything meets your expectations.
Post-Delivery Support
I remain available to answer questions or offer additional support if needed to help your business run smoothly.