You will get New Patient Onboarding for Healthcare Practices
Project details
As a HIPAA certified medical virtual assistant with a Medical Biotechnology background, I help healthcare practices onboard new patients smoothly and accurately. A clunky onboarding process costs practices time, creates data errors and leaves patients with a poor first impression.
I manage the full onboarding workflow: collecting and reviewing intake forms, entering accurate demographics and medical history into your EHR capturing insurance details and verifying coverage before the patients first visit.
I am experienced across TherapyNotes and Optimantra, so I can step into most practice systems with minimal setup time.
I pay close attention to detail because onboarding errors trickle downstream into billing and scheduling problems later. I flag anything incomplete or inconsistent right away rather than letting it slide through.
I work independently, communicate proactively and deliver organized ready to use patient records, so your clinical team can focus on care instead of paperwork. Whether you are a solo practitioner bringing on a handful of new patients or a growing practice with steady intake volume, I adapt to your pace and existing workflow.
I manage the full onboarding workflow: collecting and reviewing intake forms, entering accurate demographics and medical history into your EHR capturing insurance details and verifying coverage before the patients first visit.
I am experienced across TherapyNotes and Optimantra, so I can step into most practice systems with minimal setup time.
I pay close attention to detail because onboarding errors trickle downstream into billing and scheduling problems later. I flag anything incomplete or inconsistent right away rather than letting it slide through.
I work independently, communicate proactively and deliver organized ready to use patient records, so your clinical team can focus on care instead of paperwork. Whether you are a solo practitioner bringing on a handful of new patients or a growing practice with steady intake volume, I adapt to your pace and existing workflow.
Purpose
BusinessIndustry
Medical & PharmaceuticalLanguage
EnglishWhat's included
| Service Tiers |
Starter
$65
|
Standard
$195
|
Advanced
$390
|
|---|---|---|---|
| Delivery Time | 3 days | 5 days | 7 days |
Frequently asked questions
About Vallarie
Medical Virtual Assistant| HIPAA Certified| Healthcare Admin
Eldoret, Kenya - 10:52 am local time
Hours that belong with patients not paperwork.
I am a HIPAA certified Medical Virtual Assistant with a BSc in Medical Biotechnology with IT and purpose built MVA training.
I am not a generalist VA who crossed into healthcare. I am a clinical admin specialist trained specifically for medical practice support.
My background spans telehealth, chronic care management, functional medicine, endocrinology, behavioral health, home care and general medical practice.
My clinical foundation and medical billing and coding certification mean I understand the medical context behind every administrative task, not just the paper work.
Prior authorization is my core specialty. I manage the full PA cycle, submission, follow up, peer to peer coordination, written appeals and denial management, so your patients get approvals faster and your revenue stays protected.
I use payer specific checklists and proactive follow up to cut delays and reduce missed deadlines.
Clients typically see faster approval turnaround and fewer denial resubmissions within the first 30 days.
Beyond prior authorizations, I handle insurance verifications, patient scheduling, EHR documentation, patient intake and onboarding, care coordination and account receivable follow up.
The complete administrative backbone your practice needs to run without friction.
EHR systems I work with:
DrChrono | SimplePractice
Athenahealth |TherapyNotes
I work as a dedicated practice partner, not a shared resource split across multiple clients. One point of contact, consistent workflows and zero handoff delays, every single day.
I am available 30+ hours per week, work across US time zones and commit to long term engagements where I become a seamless extension of your team.
If prior authorization delays or insurance denials are costing your practice time and revenue, send me a message with your EHR and one PA case you are stuck on. I will show you exactly how I handle it.
Steps for completing your project
After purchasing the project, send requirements so Vallarie can start the project.
Delivery time starts when Vallarie receives requirements from you.
Vallarie works on your project following the steps below.
Revisions may occur after the delivery date.
Collect patient intake and insurance information
Review intake forms, demographics and insurance details you provide. Confirm EHR system and access method before starting onboarding.
Enter patient data into your EHR system
Input demographics, insurance and medical history into your EHR ensuring accuracy and completeness for each new patient record.