You will get organized inbox, achieve inbox zero and calendar schedule under control
Rising Talent
Project details
Are you overwhelmed with a cluttered inbox, missed emails, and a disorganized calendar that makes it hard to stay on top of important tasks and meetings?
I help executives, CEOs, and founders stay on top of things by taking over the admin tasks that slow them down and drain their productivity.
This is how I fix it:
• Organize and label your inbox for clear, easy email navigation
• Prioritize important emails so nothing urgent gets missed
• Clean up and declutter your inbox for better focus and control
• Manage your calendar by scheduling and avoiding meeting conflicts
• Set reminders and follow-ups to keep you on track daily
• Streamline your email workflow for faster and more efficient responses
Let’s transform your inbox and calendar into a structured system that reduces overwhelm, improves organization, and keeps you consistently on top of your priorities.
I help executives, CEOs, and founders stay on top of things by taking over the admin tasks that slow them down and drain their productivity.
This is how I fix it:
• Organize and label your inbox for clear, easy email navigation
• Prioritize important emails so nothing urgent gets missed
• Clean up and declutter your inbox for better focus and control
• Manage your calendar by scheduling and avoiding meeting conflicts
• Set reminders and follow-ups to keep you on track daily
• Streamline your email workflow for faster and more efficient responses
Let’s transform your inbox and calendar into a structured system that reduces overwhelm, improves organization, and keeps you consistently on top of your priorities.
Industry
Agriculture, Architecture & Interior Design, Arts & Design, Beauty & Cosmetics, Business Services & Consulting, Construction, Cryptocurrency & Blockchain, Cybersecurity, Data Analytics, Ecommerce, Education, Engineering, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Gaming, Government & Public Sector, Lifestyle, Logistics & Supply Chain Management, Marketing & Advertising, Media & Entertainment, Religion & Spirituality, Retail & Wholesale, Telecommunications, Transportation & AutomotiveLanguage
EnglishWhat's included
| Service Tiers |
Starter
$25
|
Standard
$70
|
Advanced
$100
|
|---|---|---|---|
| Delivery Time | 1 day | 3 days | 7 days |
Number of Revisions | 1 | 2 | 2 |
Number of Hours of Work | 2 | 5 | 10 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | |||
Travel Planning |
Optional add-ons
You can add these on the next page.
Fast Delivery
+$5 - $20
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TS
Ty S.
May 4, 2026
Virtual Assistant | Client and Personal Support
TS
Ty S.
May 4, 2026
Virtual Assistant | Client and Personal Support
TS
Ty S.
Jul 7, 2025
Virtual Assistant | Client and Personal Support
Mary is a knowledgeable and dependable virtual assistant who takes initiative and quickly grasps and documents processes with ease. She consistently communicates clearly, and she’s excellent at training and supporting team members. Mary is thoughtful, detail-oriented, and patient, which makes her a valuable asset in both fast-paced and structured work environments. She managed multiple responsibilities independently and contributed significantly to streamlining our operations.
About Mary
Executive Virtual Assistant to CEO & Founders | Inbox, Calendar & Ops
Nairobi, Kenya - 2:42 pm local time
Is your inbox overflowing, your calendar stacked across time zones, and your to-do list longer than your day? You don't need to work harder, you need a Remote Executive Assistant who can take it all off your plate.
I'm a Virtual Assistant and Remote Executive Assistant specializing in Email Management, Calendar Management, Business Operations, and Administrative Support for CEOs, founders, consultants, and growing teams. With 2+ years of hands-on Executive Assistant and Personal Assistant experience, I don't just clear your queue, I build the systems that prevent it from piling up again.
What clients get within the first 30 days:
➡️ 10–15 hours reclaimed weekly through calendar management & email management
➡️ Inbox Zero through email sorting, triage & priority filtering
➡️ Operational project coordination through PM dashboards & SOP documentation
➡️ Zero missed deadlines and follow-ups left unresolved
Whether you need a Chief of Staff, Executive Administrator, or Personal Assistant, I step in as the leverage you need to solve operational problems.
HOW I SUPPORT YOUR BUSINESS:
Executive Assistant | Calendar & Schedule Management
◆ Google Calendar & Outlook Calendar Management
◆ Appointment Scheduling & Meeting Coordination across multiple time zones
◆ Agenda Preparation, Meeting Notes & Executive Briefings
◆ Calendly & G Suite Scheduling Setup
◆ Post-Meeting Follow-Through & Reminder Systems
Email Management | Executive Communications
◆ High-Volume Inbox Management & Inbox Zero Systems
◆ Email Sorting, Triage & Priority Filtering
◆ Drafted Responses, Follow-Up Sequences & Client-Facing Communication
◆ Email Cleanup, Folder Organization & Labeling Systems
◆ CRM Management (HubSpot, Airtable)
◆ Customer Communication Support with Executive-Level Standards
Travel Planning | Executive Logistics
◆ Flight and Hotel Booking
◆ Travel Itinerary Creation
◆ Trip Research & Cost-Optimized Booking
◆ Meeting & Event Logistics Coordination
◆ Expense reporting, invoice tracking & post-trip reconciliation
Business Operations | Project Coordination
◆ Project Coordination & Task Management (ClickUp, Asana, Trello, Notion)
◆ SOP Creation, Workflow Documentation & Process Optimization
◆ Team Coordination, Deadline Tracking & Team Communication
◆ Internal Operations Support & Vendor Coordination
◆ Onboarding Support & Hiring Assistance
Administrative Support | Business Assistance
◆ Document Organization & File Management (Google Drive, Dropbox)
◆ Data Entry, Spreadsheet Reporting & Data Organization
◆ Online Research & Market Research
◆ PowerPoint Presentations, Reports & Proposals
◆ G Suite & Microsoft Office Support
◆ Light bookkeeping support (expense tracking, invoice reminders & reconciliation)
TOOLS & PLATFORMS
· G Suite / Google Workspace · Microsoft Office
· Notion · ClickUp · Asana · Trello · Monday
· HubSpot · Airtable · Slack · Zoom · Calendly
· Canva · Microsoft Teams · Claude
· DocuSign · GoHighLevel
WHO I WORK WITH
➡️ Tech startup founders
➡️ CEOs & executives
➡️ Consultants & coaches
➡️ Chief of Staff roles
➡️ Growing remote teams
➡️ E-commerce operators
If you're a founder or executive who is done being your own Personal Assistant, Administrative Assistant, and project coordinator, I'm the Executive Virtual Assistant handling operations, admin, and coordination behind the scenes.
READY TO RECLAIM YOUR TIME?
Send me a message with your calendar, inbox, or operations challenges. I'll reply within a few hours with a solution before you hire me.
Steps for completing your project
After purchasing the project, send requirements so Mary can start the project.
Delivery time starts when Mary receives requirements from you.
Mary works on your project following the steps below.
Revisions may occur after the delivery date.
I will get access, review inbox, and set up email and calendar system.
Then organize emails, schedule meetings, and set calendar rules.