You will get professional CRM organization & executive calendar management
Project details
Stop losing leads and missing appointments due to a chaotic schedule.
As a Medical Doctor and Bilingual Virtual Assistant, I don't just "manage" your calendar—I optimize your entire administrative workflow with clinical precision. Unlike standard VAs, my medical background guarantees confidentiality (HIPAA awareness), extreme attention to detail, and high-level professionalism.
What you get with this service:
CRM Optimization: I will clean, tag, and organize your leads in platforms like Zoho, DrChrono, or Ambula so no client falls through the cracks.
Smart Scheduling: Expert management of Google/Outlook calendars, including timezone coordination and conflict resolution.
Bilingual Support: Seamless communication in both English and Spanish to assist a wider range of clients or patients.
Inbox Triage: I filter your requests so you only deal with what truly matters.
Whether you run a medical practice or a growing business, I am here to give you your time back. Let's turn your chaos into a streamlined system today!
As a Medical Doctor and Bilingual Virtual Assistant, I don't just "manage" your calendar—I optimize your entire administrative workflow with clinical precision. Unlike standard VAs, my medical background guarantees confidentiality (HIPAA awareness), extreme attention to detail, and high-level professionalism.
What you get with this service:
CRM Optimization: I will clean, tag, and organize your leads in platforms like Zoho, DrChrono, or Ambula so no client falls through the cracks.
Smart Scheduling: Expert management of Google/Outlook calendars, including timezone coordination and conflict resolution.
Bilingual Support: Seamless communication in both English and Spanish to assist a wider range of clients or patients.
Inbox Triage: I filter your requests so you only deal with what truly matters.
Whether you run a medical practice or a growing business, I am here to give you your time back. Let's turn your chaos into a streamlined system today!
Purpose
BusinessIndustry
Government & Public Sector, Legal, Medical & Pharmaceutical, WellnessLanguage
EnglishWhat's included
| Service Tiers |
Starter
$60
|
Standard
$125
|
Advanced
$300
|
|---|---|---|---|
| Delivery Time | 2 days | 4 days | 5 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 3 | 6 | 12 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | - | ||
Formatting & Clean Up | |||
Project Management Support | - | - | |
Travel Planning | - | - | - |
Optional add-ons
You can add these on the next page.
Fast Delivery
+$20 - $70
Additional Revision
+$25
Project Management Support
(+ 2 Days)
+$60
Bilingual Workflow SOP
(+ 2 Days)
+$50Frequently asked questions
About Keyla
Virtual Assistant | Bilingual Medical Patient Coordinator (MD)
Quito, Ecuador - 7:06 am local time
Lead Patient Coordinator & Medical Liaison 🏥
Currently managing full operations for a prominent Plastic Surgeon. I am the sole point of contact between patients, medical teams, hospitals, and insurance carriers.
Surgical Coordination: Full cycle from initial inquiry to post-op recovery.
Financial Oversight: Expert in calculating deductibles and collecting surgical fees. ✅
Rigorous Double-Check: Zero-error protocols for medical clearances and hospital scheduling.
Specialized Insurance & Business Experience 📑
Public Adjuster Assistant: Managed the A-Z claims process, handling complex documentation and direct carrier communication.
Tech-Savvy Operations: Expert in Ambula, DrChrono, Zoho, Trainual, and Slack. 💻
Multi-Industry: Experience in IT support and social media management (LinkedIn).
Why Hire Me? 🛡️
As an MD, I don't just "assist"—I own the process with clinical authority and HIPAA-level confidentiality. Native Spanish & Professional English. 🌎
Steps for completing your project
After purchasing the project, send requirements so Keyla can start the project.
Delivery time starts when Keyla receives requirements from you.
Keyla works on your project following the steps below.
Revisions may occur after the delivery date.
Access & Initial Audit
Once I receive access to your tools (Calendar/CRM), I will perform a quick audit to identify bottlenecks, duplicate entries, and scheduling conflicts.
Execution & Organization
I will proceed to clean up your data, color-code your calendar, update lead statuses in your CRM, and sync your schedules to ensure everything flows smoothly.