You will get reliable patient scheduling and reminders that keep your practice organized
Project details
You will get dependable medical administrative support designed to ease your workload and keep your practice running smoothly.
With training in HIPAA compliance and experience in virtual healthcare support, I handle tasks like scheduling, inbox management, patient follow-ups, and record organization with accuracy and discretion.
What sets me apart is my ability to combine efficiency with empathy, ensuring both you and your patients feel supported. My work is detail-oriented, confidential, and tailored to the unique demands of healthcare professionals.
With training in HIPAA compliance and experience in virtual healthcare support, I handle tasks like scheduling, inbox management, patient follow-ups, and record organization with accuracy and discretion.
What sets me apart is my ability to combine efficiency with empathy, ensuring both you and your patients feel supported. My work is detail-oriented, confidential, and tailored to the unique demands of healthcare professionals.
Target Country
Worldwide, United States, United KingdomWhat's included
| Service Tiers |
Starter
$30
|
Standard
$60
|
Advanced
$120
|
|---|---|---|---|
| Delivery Time | 2 days | 3 days | 1 day |
Number of Projects | 1 | 1 | 1 |
General Project Consulting | |||
Define Project Goals | |||
Define Deliverables & KPIs | |||
Establish Schedule & Milestones | |||
Risk Management | - | - | - |
Resource Management | - | - | - |
Budget Management | - | - | - |
Project Reports | - | - | - |
Project Diagrams Provided | - | - | - |
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About Nwamaka
Executive Assistant | Virtual Assistant | Personal Assistant
86%
Job Success
Ibadan, Nigeria - 12:22 pm local time
TASKS I HANDLE AS YOUR EXECUTIVE ASSISTANT
→Inbox & Email Management:
Inbox zero systems, email triage, filters, labels, and responses written in your voice. Whether it is Gmail or Outlook, your inbox becomes a tool, not a burden.
I also handle professional email communication and follow-ups on your behalf.
→Calendar Management & Scheduling:
End-to-end calendar management in Google Calendar and Calendly.
I schedule meetings, block focus time, catch conflicts before they reach you, and coordinate across time zones. No double-bookings. No surprises.
→Travel Planning & Coordination:
Flights, hotels, ground transport, visa research, and full itineraries handled from start to finish. You show up and everything is already sorted.
→File Management & Organisation:
Clean, structured Google Drive systems with clear naming conventions and folder logic. Easy to find, easy to hand off.
→Project & Task Management:
Workflow and task tracking in ClickUp, Asana, and Monday. I build simple SOPs, trackers, and repeatable systems, follow up on deliverables, and make sure deadlines are met without you having to chase anyone.
→Vendor & Supplier Communication:
Managing vendor correspondence, quotes, follow-ups, and contract tracking so nothing stalls.
→Customer Service & Communications:
Professional handling of client-facing messages, enquiries, and follow-ups across email and other platforms. Prompt, polished, and consistent.
→CRM Management & Pipeline Tracking:
I work in GoHighLevel to manage contact pipelines, track opportunities, tag and segment leads, handle appointment scheduling, and maintain social media communication.
If your business runs on GoHighLevel, I can step in and keep it organised and moving.
→Personal Assistant & Lifestyle Support:
Birthdays, anniversaries, school events, family occasions, personal reminders.
I track the dates that matter and make sure you never miss them. Gift research, personal errands, appointment booking, and the life admin tasks that quietly pile up and never make it to the top of your list.
→AI-Assisted Admin:
I work with ChatGPT, Claude, and Gemini to draft documents, summarise information, and speed up repetitive admin tasks so you get more output for the same hours.
With 7+ years of experience supporting busy professionals as an executive assistant, virtual assistant, and administrative professional, I know what it takes to keep things running smoothly.
TOOLS I WORK WITH AS YOUR EXECUTIVE, VIRTUAL & PERSONAL ASSISTANT
→Communication: Gmail · Outlook · Slack · Zoom · Google Meet
→Scheduling: Google Calendar · Calendly
→Project management: ClickUp · Asana · Monday. Go high level. Notion · Airtable · Trello
→ Automation & Productivity: Zapier · Todoist
→File & docs: Google Workspace · Google Drive · Microsoft Office
→AI tools: ChatGPT, Claude & Gemini
→Data: Google Sheets.
HOW I ACTUALLY WORK AS YOUR EXECUTIVE & PERSONAL ASSISTANT
A client opened his inbox to 1,738 unread emails. We built a triage system. His inbox has been at zero ever since.
Another time I caught a scheduling conflict, quietly fixed it, notified everyone involved, and had it fully resolved before it ever reached his desk. He never knew there was a problem.
That is how I work. I thrive in fast-moving environments where priorities shift and ambiguity is part of the job. I notice what needs attention, handle it, and move on. You do not need to follow up with me. Things get done.
Need someone whose teeth itch when things aren't done? That's me.
I chase, follow up, close loops, and never need to be asked twice. Tasks don't sit on my list. They get done, properly, and you hear about it only when they're finished.
I work across time zones and am available during US and UK business hours, so you always have a reliable hand when you need one.
Whether you need an executive assistant to run your operations, a virtual assistant to handle the day-to-day admin support, or a personal assistant to manage the details of your personal and professional life; I provide full executive, virtual, and personal assistant support.
𝐈𝐧𝐯𝐢𝐭𝐞 𝐦𝐞 to your job or 𝐬𝐞𝐧𝐝 𝐦𝐞 𝐚 𝐃𝐌 with a quick overview of what you need.
— Modesta
P.S. My portfolio also includes medical administrative work samples, so if you run a healthcare practice and need a reliable hand, feel free to take a look.
Steps for completing your project
After purchasing the project, send requirements so Nwamaka can start the project.
Delivery time starts when Nwamaka receives requirements from you.
Nwamaka works on your project following the steps below.
Revisions may occur after the delivery date.
Project purchase
Client purchases the project and sends requirements.
Deep work
I will complete the project by following the steps outlined here.