You will get reliable transaction coordination from contract to closing.
Rising Talent
Rising Talent
Project details
Managing multiple real estate transactions, deadlines, and communication can quickly become overwhelming, and small missed details can lead to delays at closing.
I help real estate agents keep their transactions organized and on track from contract to closing.
I use a structured system that includes a checklist, tracker, and file organization to manage documents, monitor deadlines, and ensure smooth communication across all parties.
This allows you to focus on clients and closing deals while I handle the operational side.
My goal is to keep your transactions clear, organized, and moving forward without delays.
I help real estate agents keep their transactions organized and on track from contract to closing.
I use a structured system that includes a checklist, tracker, and file organization to manage documents, monitor deadlines, and ensure smooth communication across all parties.
This allows you to focus on clients and closing deals while I handle the operational side.
My goal is to keep your transactions clear, organized, and moving forward without delays.
Industry
Real EstateLanguage
EnglishWhat's included
| Service Tiers |
Starter
$50
|
Standard
$100
|
Advanced
$150
|
|---|---|---|---|
| Delivery Time | 2 days | 3 days | 5 days |
Number of Revisions | 1 | 2 | 3 |
Number of Hours of Work | 2 | 4 | |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | - | - | - |
Formatting & Clean Up | - | - | - |
Project Management Support | - | - | - |
Travel Planning | - | - | - |
Frequently asked questions
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LD
Linda D.
Mar 27, 2026
Beta Testers Needed for Personal Financial Planning App (15-30 mins)
Thanks for your prompt and thoughtful feedback as a beta tester for Moola.
About Oluwatoyin
Real Estate VA | Transaction Coordinator Assistant | Admin Support
Lagos, Nigeria - 7:59 pm local time
-Every transaction you're currently managing is completely organized.
-Every document is exactly where it should be. Every deadline is tracked, visible, and handled before it becomes urgent.
-Every buyer, seller, agent, lender, and title company knows exactly what's happening and what comes next.
Your CRM is clean and current.
Your calendar is accurate.
Your inbox is managed. Your follow-ups are happening on schedule. And you, instead of being buried in administrative support tasks, document management chaos, and deadline tracking, are doing the work that actually grows your real estate business.
That's not a fantasy. That's what working with a skilled Real Estate Transaction Coordinator looks like in practice.
I'm Toyin Johnson — a Real Estate Transaction Coordinator and Virtual Assistant specializing in transaction management, real estate operations, and administrative support for agents, brokers, investors, and property managers who are scaling fast and need reliable backend support they can actually count on.
What I Bring to Your Real Estate Operations
✔ Transaction coordination from contract to close — Dotloop, DocuSign, Aframe, Skyslope escrow coordination, compliance review, and title company communication
✔ CRM management and pipeline administration — Follow Up Boss, HubSpot, GoHighLevel, Zoho, and kvCORE
✔ Deadline management, calendar coordination, and appointment scheduling
✔ Administrative support, inbox management, and professional client communication
✔ Document management, MLS listing uploads, and property data accuracy
✔ Lead generation support and structured follow-up sequences
✔ Property management administration — Buildium, AppFolio, tenant communication, and lease documentation
✔ Social media coordination and listing promotion support
What makes my Transaction Coordinator and Virtual Assistant support different from everyone else on this platform:
I don't guess. I don't wait. I don't do vague timelines or "I'll get to it." I work with documented systems, SOPs, and checklists that make sure nothing, not a single document, deadline, CRM update, or follow-up, ever slips through.
I've built complete real estate transaction management systems from the ground up — structured Google Drive filing, live Trello transaction tracking boards, fully populated TC databases, and hands-on experience completing and reviewing real estate contract and compliance documentation.
My portfolio is ready for you to review right now, before we even have a conversation.
Here's what I want you to think about before you scroll:
Six months from now, do you want to still be doing all of this yourself? Or do you want to look back and realize that hiring a Real Estate Transaction Coordinator was the decision that finally gave you your time back?
Message me right now, tell me how many active transactions you're currently juggling, and I'll tell you exactly how I'd support them.
Toyin Johnson
Real Estate Transaction Coordinator | Virtual Assistant | Real Estate Operations Specialist
Steps for completing your project
After purchasing the project, send requirements so Oluwatoyin can start the project.
Delivery time starts when Oluwatoyin receives requirements from you.
Oluwatoyin works on your project following the steps below.
Revisions may occur after the delivery date.
Review Transaction Details
I review all the provided details and documents to understand the transaction status.
Set Up & Organize Files
I organize documents and create a structured system for tracking transactions.