You will get seamless inbox and calendar support for your business
Project details
Is your inbox overwhelming and your calendar hard to keep up with?
I provide seamless inbox and calendar management for busy professionals, coaches, consultants and business owners who need someone reliable to stay on top of their communication and scheduling.
Here is what I handle for you: organizing and prioritizing your inbox, responding to routine emails based on your instructions, scheduling and coordinating meetings, following up on pending items and keeping your calendar structured and conflict free.
You stay focused on your most important work. I make sure nothing slips through behind the scenes.
What sets me apart: I work asynchronously, fit around your existing tools and systems, communicate clearly and treat your business with the same care and professionalism as my own.
Tools I use: Google Workspace, Microsoft Office, Calendly, Trello, Asana, Slack, Zoom.
If your inbox and calendar feel like a full time job, let me take that off your plate.
I provide seamless inbox and calendar management for busy professionals, coaches, consultants and business owners who need someone reliable to stay on top of their communication and scheduling.
Here is what I handle for you: organizing and prioritizing your inbox, responding to routine emails based on your instructions, scheduling and coordinating meetings, following up on pending items and keeping your calendar structured and conflict free.
You stay focused on your most important work. I make sure nothing slips through behind the scenes.
What sets me apart: I work asynchronously, fit around your existing tools and systems, communicate clearly and treat your business with the same care and professionalism as my own.
Tools I use: Google Workspace, Microsoft Office, Calendly, Trello, Asana, Slack, Zoom.
If your inbox and calendar feel like a full time job, let me take that off your plate.
Purpose
BusinessIndustry
Beauty & Cosmetics, Business Services & Consulting, Education, Events Planning, Legal, Lifestyle, Manufacturing & Storage, Marketing & Advertising, Nonprofit, Real Estate, Sports & Fitness, Travel & Tourism, WellnessLanguage
EnglishWhat's included
| Service Tiers |
Starter
$15
|
Standard
$30
|
Advanced
$60
|
|---|---|---|---|
| Delivery Time | 2 days | 5 days | 7 days |
Number of Revisions | 1 | 1 | 2 |
Number of Hours of Work | 2 | 5 | 10 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | - | ||
Project Management Support | - | - | |
Travel Planning | - | - |
Optional add-ons
You can add these on the next page.
Additional Revision
+$5
Additional Hour of Work
+$8Frequently asked questions
1 review
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PD
Paula D.
Oct 30, 2025
Meditation/visualization Experiment Participant
About Adajie
Executive Virtual Assistant | Inbox, Calendar & Admin Support
Lagos, Nigeria - 12:24 pm local time
The real question is, how much more could you achieve if your daily administrative tasks were managed consistently, accurately, and without constant follow-ups?
That's where I come in.
I'm Vivian, a Virtual Assistant with 5 years of experience providing administrative and operational support to founders, executives, and business owners. I help you stay organized, responsive, and structured so your operations run smoothly and nothing falls through the cracks.
What I help you achieve:
🔹 A well-managed calendar so appointments, meetings, and scheduling never create confusion
🔹 A structured inbox where important messages are prioritized and nothing gets missed
🔹 Organized digital filing systems and records that are easy to find and maintain
🔹 Reliable follow-through on tasks, deadlines, and action items without being reminded
🔹 More time and mental space to focus on clients, growth, and decision-making
Core Support Areas:
Inbox & Email Management
🔹 Triaging and managing email communications
🔹 Drafting and responding to routine correspondence
🔹 Keeping your inbox clean, structured, and actionable
Calendar & Scheduling
🔹 Coordinating meetings, appointments, and reminders
🔹 Managing scheduling conflicts and follow-ups
🔹 Keeping your schedule organized and conflict-free
Administrative & Operational Support
🔹 Data entry and document organization
🔹 Maintaining digital filing systems and company records
🔹 Creating and maintaining SOPs for smooth day-to-day operations
🔹 Project coordination and task tracking across multiple workstreams
Travel Coordination
🔹 Organizing travel plans, itineraries, and logistics
🔹 Booking and coordinating business travel details
🔹 Ensuring schedules align without disruption
Client & Team Communication
🔹 Managing client communications and follow-ups
🔹 Handling inquiries professionally using HubSpot, Zendesk, Freshdesk, and Intercom
Tools I work with:
Google Workspace (Gmail, Calendar, Docs, Sheets) | Microsoft Word & Excel | Trello | Asana | ClickUp | Slack | HubSpot | Zoom
Why clients choose me:
I don't just complete tasks. I bring structure, consistency, and reliability into your daily operations so you don't have to follow up, repeat instructions, or worry about things slipping through the cracks.
Clients work with me because they get:
🔹 A proactive, detail-oriented VA who works independently
🔹 Strong written communication with no constant check-ins needed
🔹 Organized execution that reduces their mental load
🔹 A dependable long-term partner who keeps things running in the background
If your inbox, calendar, or day-to-day operations are becoming overwhelming, I step in quickly and bring order so you can focus on what actually grows your business.
👉 Send me a message or invite me to your job.
— Vivian
Steps for completing your project
After purchasing the project, send requirements so Adajie can start the project.
Delivery time starts when Adajie receives requirements from you.
Adajie works on your project following the steps below.
Revisions may occur after the delivery date.
Review and Organize
I will review your inbox and calendar, prioritize messages and organize emails and appointments according to your guidelines
Manage and Respond
I will respond to routine emails based on your instructions, schedule meetings and follow up on pending items to keep your workflow smooth.