You will get Executive Assistant Support| Inbox, Calendar & Operations for Founders
Project details
I help founders and executives reclaim time by quietly running the operational side of the business, inboxes, calendars, meetings, and workflows, so they can stay focused on growth, strategy, and decision-making.
Over the last 4+ years supporting C-suite leaders across EdTech, higher education, and professional services, I have:
• Maintained Inbox Zero for high-volume executive accounts
• Recovered 40+ hours per week of executive capacity through operational systems and workflow optimization
• Managed complex calendars, stakeholder communication, and meeting coordination across multiple time zones
• Built reliable operating rhythms that reduce friction and keep leadership teams moving quickly
How I work:
• Kickoff call to align on priorities, communication preferences, and immediate pressure points.
• 5-day operational audit and reset of inboxes, calendars, recurring meetings, and workflows
• Daily execution:
Inbox triage
Calendar is fully managed
Weekly executive briefing delivered every Friday
• Monthly review to refine processes, priorities & scope
I make small decisions quickly, communicate clearly, and create systems that keep things organized without adding complexity.
Over the last 4+ years supporting C-suite leaders across EdTech, higher education, and professional services, I have:
• Maintained Inbox Zero for high-volume executive accounts
• Recovered 40+ hours per week of executive capacity through operational systems and workflow optimization
• Managed complex calendars, stakeholder communication, and meeting coordination across multiple time zones
• Built reliable operating rhythms that reduce friction and keep leadership teams moving quickly
How I work:
• Kickoff call to align on priorities, communication preferences, and immediate pressure points.
• 5-day operational audit and reset of inboxes, calendars, recurring meetings, and workflows
• Daily execution:
Inbox triage
Calendar is fully managed
Weekly executive briefing delivered every Friday
• Monthly review to refine processes, priorities & scope
I make small decisions quickly, communicate clearly, and create systems that keep things organized without adding complexity.
Purpose
BusinessIndustry
Architecture & Interior Design, Business Services & Consulting, Ecommerce, Education, Events Planning, Financial Services, Marketing & Advertising, Nonprofit, SoftwareLanguage
EnglishWhat's included
| Service Tiers |
Starter
$30
|
Standard
$60
|
Advanced
$120
|
|---|---|---|---|
| Delivery Time | 1 day | 3 days | 7 days |
Number of Revisions | 2 | ||
Number of Hours of Work | 5 | 20 | 40 |
Basic Photo Editing | - | - | - |
Organize & Classify/Tag Files | |||
Formatting & Clean Up | |||
Project Management Support | - | ||
Travel Planning | - |
Optional add-ons
You can add these on the next page.
Additional Revision
+$40
Additional Hour of Work
+$30
CRM Audit & Cleanup
+$200
LinkedIn Lead Generation Sprint - 50 leads
+$150Frequently asked questions
3 reviews
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About Esther
Executive Assistant | Admin, CRM & Operations
84%
Job Success
Kerugoya, Kenya - 3:31 am local time
I help founders, executives, and consultancy leaders in EdTech, SaaS, professional services, and mission-driven nonprofits reclaim their time, streamline operations, and build systems that scale.
If your inbox is overflowing, your calendar keeps conflicting, meetings end in no-shows, and you spend too much time handling repetitive operational tasks instead of strategic work, I can help.
What I Can Do for You
✅Executive calendar and inbox management
✅Meeting scheduling and coordination across time zones.
✅Communication follow-through between teams and clients
✅Travel Management and travel documents preparation
✅Build reusable templates for recurring programs and events
✅CRM cleanup, contact organization, and pipeline support
✅Generate, validate, and enrich B2B lead lists
✅Cross-functional coordination across teams.
✅ Reduce no-shows and missed deadlines through disciplined scheduling systems
Tools I Use
HubSpot | Apollo | Asana | ClickUp | Monday | Make | Zapier | Airtable | n8n | Superhuman | Calendly | Doodle | Slack | Google Workspace | Microsoft 365
Recent Results
• Restructured and validated 9,000+ CRM contacts, improving data visibility and organization
• Coordinated logistics and operational follow-through for 20+ conferences and events
• Built onboarding documentation and workflow systems for distributed remote teams
• Managed scheduling, communication, and operations across multiple time zones
• Improved workflow visibility across leadership, sales, and marketing functions
Why Clients Work With Me
• Fast turnaround times, typically 24-48 hours for small tasks
• Clear, concise communication
• Clean, scalable operational systems and automations
• Step-by-step documentation and video walkthroughs
• Reliable execution without constant follow-up
Your Outcome
• Inbox Zero maintained daily
• A fully managed calendar with fewer conflicts and no double bookings
• Reduced no-shows and tighter operational follow-through
• Weekly briefing reports delivered every Friday
• 10+ hours per week reclaimed for strategic work
• Operations that run on a rhythm your team can trust
Let’s Work Together!!
Send me a message with:
• Your role, team size, and what your company does
• The operational bottleneck that drains your week the most
• Your current tools, workflows, and systems
If your team needs help keeping operations organized as things grow, feel free to send an invite with a bit about your business, your current workflow challenges, or the kind of support you’re looking for.
Steps for completing your project
After purchasing the project, send requirements so Esther can start the project.
Delivery time starts when Esther receives requirements from you.
Esther works on your project following the steps below.
Revisions may occur after the delivery date.
Initial Consultation
Understand your needs, goals, and preferences. Set clear expectations for communication, deliverables, and timelines
Onboarding
Obtain necessary access to email and calendar accounts. Collect information on travel preferences, key contacts, and priorities.