You will get AI Vapi Voice Assistant Built with n8n & Make.com to Automate your Tasks.
Project details
this AI-driven voice assistant, built using Vapi and Make.com-n8n, enhances business operations by automating customer interactions and streamlining routine tasks. Designed to handle a variety of customer queries, the assistant ensures fast, accurate responses, boosting engagement and reducing wait times.
Key features include:
1.Handling Customer Inquiries: The assistant efficiently manages customer questions, providing real-time, accurate information to improve user experience.
2. Smart Appointment Booking: With seamless integration to Google Calendar, it can check available slots and automatically book meetings based on user input.
3.Email Validation: The assistant verifies email addresses during interactions, ensuring accurate communication and follow-ups.
4. Time Zone Configuration: To accommodate global users, it adjusts appointment scheduling across different time zones, providing a smooth, personalized experience.
This solution is ideal for businesses looking to automate routine tasks, optimize customer communication, and reduce operational costs, all while offering professional support and efficient scheduling.
Message on upwork if you have any queries About anything
Key features include:
1.Handling Customer Inquiries: The assistant efficiently manages customer questions, providing real-time, accurate information to improve user experience.
2. Smart Appointment Booking: With seamless integration to Google Calendar, it can check available slots and automatically book meetings based on user input.
3.Email Validation: The assistant verifies email addresses during interactions, ensuring accurate communication and follow-ups.
4. Time Zone Configuration: To accommodate global users, it adjusts appointment scheduling across different time zones, providing a smooth, personalized experience.
This solution is ideal for businesses looking to automate routine tasks, optimize customer communication, and reduce operational costs, all while offering professional support and efficient scheduling.
Message on upwork if you have any queries About anything
Purpose
BusinessIndustry
Arts & Design, Business Services & Consulting, Construction, Ecommerce, Education, Engineering, Environmental, Events Planning, Food & Beverage, Hardware & Electronics, Legal, Lifestyle, Logistics & Supply Chain Management, Media & Entertainment, Music, Real Estate, Retail & Wholesale, Software, Sports & Fitness, Transportation & Automotive, Travel & TourismLanguage
EnglishWhat's included
| Service Tiers |
Starter
$99
|
Standard
$199
|
Advanced
$399
|
|---|---|---|---|
| Delivery Time | 3 days | 7 days | 12 days |
Number of Hours of Work | 40 | 80 | 120 |
Scriptwriting | - | - | - |
Summary Report | - | - | - |
Social Media Replies | - | - | - |
Email Support | - | - | - |
Live Chat Support | - | - | - |
Optional add-ons
You can add these on the next page.
Fast Delivery
+$15 - $50
4 reviews
(4)
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MS
Manoj S.
Oct 19, 2024
Working with Harsh was a fantastic experience! He set up a fully functional appointment setter in just one day. His knowledge and support made the process seamless. I’ll definitely reach out to him for future projects!
KS
Karun S.
Aug 27, 2025
Expert n8n RAG Agent Workflow Development
ZJ
Zachary J.
Mar 18, 2025
N8N Workflow Automation
Excellent work, great communication, fantastic results. Always a pleasure working with Harsh and Shubham from FusionSyncAI. Very grateful for their help and experience, I look forward to working with them again soon.
ZJ
Zachary J.
Mar 5, 2025
N8N Workflow automation and Subabase Vector Store
Great work, excellent communication. Brought experience and expertise to the project, did fantastic work in a fast and efficient manner. Looking forward to working together again.
MS
Manoj S.
Oct 19, 2024
You will get AI Vapi Voice Assistant Built with n8n & Make.com to Automate your Tasks.
Working with Harsh was a fantastic experience! He set up a fully functional appointment setter in just one day. His knowledge and support made the process seamless. I’ll definitely reach out to him for future projects!
About Harsh
AI Voice Receptionist for Dental & Medical Clinics |Voice + Chat Agent
100%
Job Success
Chandigarh, India - 6:46 am local time
📈 Recent build: an AI receptionist that handles the full patient journey from an Instagram message to a paid, confirmed appointment. It qualifies the concern, checks real-time slots via the CRM, books the appointment, sends a Stripe payment link in chat, and once paid, finalizes the booking, emails a confirmation, adds it to Google Calendar, and follows up for a review post-visit. Live, zero staff involvement.
🧩 THE PROBLEM
Dental and medical practices lose new patients before the front desk ever answers. Roughly 60% of inbound calls happen outside 9-5, and the average practice misses 50-100 new patient calls a month — worth $100,000+ a year in lost bookings. Even in hours, one receptionist juggling check-ins and a ringing phone means calls and DMs go unanswered — and patients book elsewhere.
I fix this with an AI phone agent and virtual receptionist that never misses a call or message: it answers, qualifies, books the real slot, takes payment, and updates every system your front desk relies on.
⚙️ WHAT I BUILD
📞 AI Voice Agent / Voice AI Receptionist — natural-voice call answering, IVR replacement, FAQs, qualification, calendar booking
💬 AI Chatbot / Chat Receptionist — Instagram, WhatsApp, SMS, web chat, booking patients same as voice
📅 Real-Time Appointment Scheduling — live availability checks via CRM/PMS API, no double-booking
💳 Payment Collection — Stripe links in chat, deposits collected before confirmation
🔄 CRM & PMS Integration — GoHighLevel, Dentrix, Open Dental, Eaglesoft, Denticon, Curve, Weave, NexHealth, Jane App, Athenahealth
📩 Confirmations, reminders, and no-show recovery automation
⭐ Review & Reputation Automation — post-visit SMS/WhatsApp follow-up prompting Google reviews
🌐 Recall & Reactivation Campaigns — automated outreach for overdue cleanings/checkups/follow-ups
🩺 HIPAA-aware architecture for patient data handling
🛠️ TOOLS: Retell AI, Vapi, Twilio, ElevenLabs for voice AI. ManyChat for Instagram/WhatsApp/SMS. n8n for CRM lookups, Stripe handling, and multi-system sync. Google Calendar + GoHighLevel or your PMS for booking.
🚀 HOW I WORK
1️⃣ Free audit — I map how your practice handles calls/messages and show where patients fall through.
2️⃣ Flow design — I script the conversation and booking-to-payment pipeline before building.
3️⃣ Build & test — live in 5-7 days, tested on real scenarios (emergencies, insurance, rescheduling).
4️⃣ Handover — full ownership of every tool and flow, no lock-in.
5️⃣ Optional monthly tuning as volume grows — never required.
🎯 WHO THIS IS FOR
Dental practices, medical clinics, med spas, DSOs, and multi-location groups getting steady call/message volume who are losing patients to missed calls, slow replies, or a front desk too stretched to handle booking and payment live. Fit for clinics on Dentrix, Open Dental, Eaglesoft, Denticon, Curve, Weave, NexHealth, Jane App, Athenahealth, or GoHighLevel looking for an AI appointment setter or AI answering service that actually converts.
🏆 FEATURED PROJECT
AI Receptionist for Dental Clinic — Instagram-to-Booking-to-Payment (n8n): Instagram lead qualification → real-time slot check via CRM API → pending appointment → Stripe payment link in chat → payment confirmed → CRM finalized → confirmation email → Google Calendar sync → automated review request.
Zero manual steps. Full case study in Portfolio.
⭐ CLIENTS SAY
⭐⭐⭐⭐⭐ "Working with Harsh was a fantastic experience! He set up a fully functional appointment setter in just one day. His knowledge and support made the process seamless. I'll definitely reach out to him for future projects!" — Vikas P., Building Material Supplier
⭐⭐⭐⭐⭐ "Excellent work, great communication, fantastic results. Always a pleasure working with Harsh and Shubham from FusionSyncAI. Very grateful for their help and experience, I look forward to working with them again soon." — Zachary Judson, Bionic Images
📬 GETTING STARTED
Message me with how your practice handles calls, messages, and bookings, and which PMS/CRM you're on. I'll tell you plainly whether an AI voice receptionist solves it, and what that build looks like.
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Steps for completing your project
After purchasing the project, send requirements so Harsh can start the project.
Delivery time starts when Harsh receives requirements from you.
Harsh works on your project following the steps below.
Revisions may occur after the delivery date.
Action Plan
Discuss the assistant flow in detail, create an action plan, and set up the prompts for assistant training.
Create Make Scenarios
Create Make and n8n Scenarios and Custom Tools for Assistant. For appointment booking, the assistant will have "check_availability" and "book_call" and Email_validation tools which will then trigger a make scenario.