You will get a Proactive Executive Assistant Who Turns Chaos Into Structure
Top Rated
Project details
Are you constantly juggling meetings, emails, and deadlines, and still struggling to stay on top of your to-do list?
I help busy entrepreneurs, founders, executives, coaches, CEOs and remote teams bring structure and calm to their day. From inbox zero to smart scheduling, I handle the details so you can focus on growth, strategy, and the work that truly matters.
Here’s what’s included:
✅ Calendar & Appointment Management (Google Calendar, Outlook, Calendly, Acuity, Picktime)
✅ Inbox & Email Management — prioritize, flag, follow-up, and declutter (Gmail, Outlook)
✅ Travel Coordination (flights, hotels, and itineraries)
✅ File & Document Organization (Google Drive, Dropbox)
✅ Meeting Notes, Reminders, and Follow-ups
✅ Task & Workflow Coordination (ClickUp, Trello, Asana, Notion, Monday.com)
Why Clients Love This Service:
✔ Dependable and Proactive — I anticipate needs before you ask
✔ Detail-Oriented and Highly Organised — no more missed meetings or lost emails
✔ Professional and Fast Communicator— clear communication, always on time
I help busy entrepreneurs, founders, executives, coaches, CEOs and remote teams bring structure and calm to their day. From inbox zero to smart scheduling, I handle the details so you can focus on growth, strategy, and the work that truly matters.
Here’s what’s included:
✅ Calendar & Appointment Management (Google Calendar, Outlook, Calendly, Acuity, Picktime)
✅ Inbox & Email Management — prioritize, flag, follow-up, and declutter (Gmail, Outlook)
✅ Travel Coordination (flights, hotels, and itineraries)
✅ File & Document Organization (Google Drive, Dropbox)
✅ Meeting Notes, Reminders, and Follow-ups
✅ Task & Workflow Coordination (ClickUp, Trello, Asana, Notion, Monday.com)
Why Clients Love This Service:
✔ Dependable and Proactive — I anticipate needs before you ask
✔ Detail-Oriented and Highly Organised — no more missed meetings or lost emails
✔ Professional and Fast Communicator— clear communication, always on time
Industry
Agriculture, Animals & Pets, Architecture & Interior Design, Arts & Design, Audio Services, Beauty & Cosmetics, Biotech, Business Services & Consulting, Construction, Cryptocurrency & Blockchain, Cybersecurity, Data Analytics, Ecommerce, Education, Energy, Engineering, Environmental, Events Planning, Fashion & Apparel, Financial Services, Food & Beverage, Gaming, Government & Public Sector, Hardware & Electronics, Legal, Lifestyle, Logistics & Supply Chain Management, Manufacturing & Storage, Marketing & Advertising, Media & Entertainment, Medical & Pharmaceutical, Music, Nonprofit, Photography, Real Estate, Religion & Spirituality, Retail & Wholesale, Software, Sports & Fitness, Telecommunications, Transportation & Automotive, Travel & Tourism, Video Services, Wellness, Writing & PublishingLanguage
EnglishWhat's included
| Service Tiers |
Starter
$30
|
Standard
$70
|
Advanced
$300
|
|---|---|---|---|
| Delivery Time | 1 day | 2 days | 4 days |
Number of Revisions | 1 | 2 | 2 |
Number of Hours of Work | 2 | 6 | 18 |
Basic Photo Editing | |||
Organize & Classify/Tag Files | - | ||
Formatting & Clean Up | |||
Project Management Support | - | - | |
Travel Planning | - | - |
Optional add-ons
You can add these on the next page.
Additional Hour of Work
+$10
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Ashley K.
Feb 12, 2026
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Chisom is a phenomenal VA and I'm bringing her back for my next launch - her experience with GHL was so helpful as I neared cart open. She is communicative, trustworthy, and very easy to work with.
PD
Paula D.
Oct 29, 2025
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About Chisom
Executive Assistant | Operations Manager
100%
Job Success
Abuja, Nigeria - 7:07 am local time
If you’re constantly switching between emails, Slack messages, meetings, team questions, client requests, and project updates, you already know how quickly the day can disappear without making meaningful progress on the things that actually grow the business.
That’s where I come in.
I help founders, CEOs, executives, and growing teams regain control of their time, operations, and execution through a combination of Executive Support and Operations Management.
Over the past 5+ years:
✔️ I’ve supported 20+ executives and founders with executive assistance and operational management
✔️Decluttered and organized 16,000+ emails to Inbox Zero in less than 3 hours through strategic email management systems, improving communication and follow through
✔️ Coordinated teams of 200+ members, including staff and supervisors, across multiple projects and departments, ensuring alignment, accountability, and consistent execution
✔️ Managed 100+ meetings monthly, including scheduling, stakeholder coordination, agenda preparation, and follow-up tracking across multiple calendars and timezones
✔️ Created and documented 50+ SOPs and operational processes to improve consistency and scalability
✔️ Reduced founder involvement in day-to-day operations by up to 60% through improved systems, delegation structures, and workflow optimization
My role goes far beyond managing calendars and inboxes. I step in as a trusted right-hand partner who brings structure to chaos, creates accountability, improves workflows, keeps projects moving, and ensures that important details don’t fall through the cracks.
𝗛𝗼𝘄 𝗜 𝗦𝘂𝗽𝗽𝗼𝗿𝘁 𝗬𝗼𝘂𝗿 𝗕𝘂𝘀𝗶𝗻𝗲𝘀𝘀
✔ Executive Support & Administrative Operations
• Calendar Management
• Scheduling & Appointment Coordination
• Inbox & Email Management
• Travel Planning & Logistics
• Meeting Coordination & Follow-Ups
• Administrative Support
• Executive Communications
✔ Operations Management
• Organizing day-to-day operations
• Improving workflows and processes
• Keeping teams accountable
• Identifying bottlenecks before they become bigger problems
• Creating systems that reduce confusion and save time
✔ Project Management & Execution
• Project planning and coordination
• Tracking deadlines and deliverables
• Following up with team members
• Keeping projects moving forward
• Providing progress updates and reporting
✔ SOP Development & Documentation
• Standard Operating Procedures (SOPs)
• Process Documentation
• Knowledge Management Systems
• Workflow Design
• Process Mapping
✔ CRM & Client Relationship Management
• HubSpot
• Zoho CRM
• GoHighLevel (GHL)
• Client Onboarding
• Pipeline Tracking
• Customer Relationship Management
✔ AI-Powered Operations & Automation
• ChatGPT
• Claude
• AI-Assisted Workflows
• Process Automation
• Productivity Optimization
I also work with ADHD and neurodivergent founders, executives, and business owners who thrive on big ideas but often struggle with prioritization, task overload, inconsistent follow-through, or traditional productivity systems.
𝗠𝘆 𝗮𝗽𝗽𝗿𝗼𝗮𝗰𝗵 𝗳𝗼𝗰𝘂𝘀𝗲𝘀 𝗼𝗻:
• Clear prioritization
• Flexible planning systems
• Realistic scheduling
• Reduced decision fatigue
• Accountability without micromanagement
• Workflows that actually get used
𝗧𝗼𝗼𝗹𝘀 & 𝗦𝘆𝘀𝘁𝗲𝗺𝘀
ClickUp • Asana • Monday• Notion • Trello
Google Workspace • Microsoft Office Suite • Slack • Zoom • Calendly
HubSpot • Zoho CRM • GoHighLevel • Airtable • Zapier
ChatGPT • Claude • AI-Powered Workflows
𝗟𝗲𝘁’𝘀 𝗪𝗼𝗿𝗸 𝗧𝗼𝗴𝗲𝘁𝗵𝗲𝗿
If your business is growing but operations feel messy, communication is scattered, projects are stalling, or you’re spending too much time managing day-to-day tasks, I’ll step in as your Executive Assistant and Operations Partner to bring structure, accountability, and consistent execution.
𝗦𝗲𝗻𝗱 𝗺𝗲 𝗮 𝗺𝗲𝘀𝘀𝗮𝗴𝗲 𝗼𝗿 𝗶𝗻𝘃𝗶𝘁𝗲 𝗺𝗲 𝘁𝗼 𝘆𝗼𝘂𝗿 𝗷𝗼𝗯, and let’s discuss how I can help your business run more efficiently while giving you back the time and mental space to focus on growth.
Steps for completing your project
After purchasing the project, send requirements so Chisom can start the project.
Delivery time starts when Chisom receives requirements from you.
Chisom works on your project following the steps below.
Revisions may occur after the delivery date.
Get Requirements
I’ll collect your project details and confirm all requirements. If helpful, we can schedule a brief Upwork call to review your objectives and ensure we’re fully aligned before starting.
Review & Clarify Project Requirements
I’ll carefully review your instructions and confirm all details. If any clarification is needed, I’ll reach out with specific questions. Once everything is clear, I’ll proceed immediately, create an action plan, and begin work promptly.