You will get Hiring & People Operations
Project details
You focus on the technical interview. I handle everything before that. I coordinate job postings, screen applicants against your criteria, and shortlist the best candidates so you only spend time on the people worth meeting. From first posting to final selection — I run the process so you don't have to.
Target Country
Spain, United StatesWhat's included
| Service Tiers |
Starter
$400
|
Standard
$600
|
Advanced
$800
|
|---|---|---|---|
| Delivery Time | 30 days | 45 days | 60 days |
Candidate Screening | |||
Interview Consulting | |||
Recruiting Process Consulting |
About Hanna
Virtual Executive Assistant
Madrid, Spain - 10:16 pm local time
If you're a CEO, founder, or C-suite executive running a startup, digital agency, or fast-paced modern company, you already know the problem: your time is your most valuable asset, and too much of it gets lost in coordination, admin overhead, and operational noise. That's exactly where I come in.
With 4+ years of experience working directly alongside CEOs and leadership teams — most recently as EA and Office Manager at a YouTube growth agency — I've built a track record of doing the work that actually moves things forward: managing cross-functional projects end to end, coordinating hiring and onboarding processes, optimizing internal workflows, and keeping operations running cleanly in the background so executives can stay focused on what matters.
What I specialize in:
Project management: I've coordinated 10+ cross-functional initiatives simultaneously using tools like Notion, Linear, Slack, and Google Workspace, consistently hitting milestones on time. I don't just track tasks; I flag risks, connect the dots between teams, and make sure nothing falls through the cracks.
Hiring & People Operations: From job posting coordination to onboarding new team members, I've supported the full hiring cycle and managed HR-adjacent responsibilities including payroll, leave management, and incentive programs, always in close coordination with leadership and external advisors.
Administrative & operational support: I'm equally comfortable handling the day-to-day: reconciling bank accounts, processing invoices, coordinating with external accountants, gestorías, and suppliers, and managing vendor relationships. If it keeps the business running, I can own it.
The tools I work with: Google Workspace, Microsoft 365, Notion, Linear, Slack, Salesforce, HubSpot, and a strong working knowledge of AI tools (Claude, ChatGPT, Gemini, Perplexity) which means I work faster, smarter, and deliver more value per hour than a traditional assistant.
Languages: Native Spanish, full professional English. I can operate fluently in both, which is a real advantage if you work across markets or with international teams.
I'm selective about the clients I work with, I'm not here to execute a task list, but to genuinely understand your business and become the operational partner you didn't know you needed.
If you're building something and need someone who thinks, anticipates, and gets things done: let's talk.
Skills: Artificial Intelligence (Claude, ChatGPT, Perplexity, Gemini, etc.) for communication optimization, writing, and information analysis - CRM Management (Salesforce and HubSpot) - Microsoft Office Suite (Word, Excel, PowerPoint) - VoIP Platforms and Customer Support - Strategic Organization and Planning - Project Management - Calendar Management - Travel Coordination - Expense Management - Vendor Management - Employee Onboarding - Confidentiality - Executive - Communication - Google Workspace (Docs, Sheets, Slides) - Executive Support - Process Automation
** All the rates are negotiable dependent on business needs.**
Steps for completing your project
After purchasing the project, send requirements so Hanna can start the project.
Delivery time starts when Hanna receives requirements from you.
Hanna works on your project following the steps below.
Revisions may occur after the delivery date.
You send me a written job brief.
Role, requirements, salary, and sourcing preferences.
I post the opening.
On agreed platforms and actively search for candidates, including freelancers or short-term profiles if needed.