You will get AI agents& AI automation consultation call (1 hour)
Project details
During 1 hour call we can discuss your current workflow, pain points, and top repetitive tasks. I can advice which AI agent or automation will create the most ROI.
AI Algorithms
Large Language ModelAI Applications
AI Chatbot, AI Text-to-Speech, Conversational AIAI Models
GPT-4What's included $100
These options are included with the project scope.
$100
- Delivery Time 1 day
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VG
Vanshika G.
Feb 18, 2026
Fluent Polish Speakers for Recording Projects
About Kalina
AI Receptionist & Support Agents for Gyms, Clinics & Med Spas | n8n
Bydgoszcz, Poland - 12:45 pm local time
The AI resolved 77% of them with no staff involvement. It saved 150 hours and captured 350+ after-hours conversations that used to go to voicemail. Every month, on repeat.
If your front desk is buried in calls, DMs, and booking requests, that same kind of system can run yours.
I build AI receptionists and support agents for gyms, fitness studios, clinics, and med spas. Here is what they do for your business:
Never miss a booking or a lead. An AI voice agent and chatbot answer calls, website chat, Instagram and WhatsApp messages 24/7, and book appointments straight into your calendar.
Cut no-shows. Automatic reminders and confirmations go out by SMS, WhatsApp, and email, so chairs and class slots don't sit empty.
Capture after-hours demand. The questions and leads that come in at 9pm get answered, not lost. That's where the 350+ saved conversations above came from.
Free your front desk. The repetitive questions, hours, pricing, membership options, rebooking, get answered instantly, so your team focuses on the people in front of them.
Speed up intake. New client and patient forms get collected, sorted, and routed without anyone typing them in by hand.
How we'd work together:
1. Discovery. We map your front-desk workflow and find the tasks worth automating. If something isn't ready to automate, I tell you straight.
2. Build. I build the system on your stack using n8n, Claude, and OpenAI, connected to your booking tool, CRM, and messaging channels.
3. Train and hand over. I tune it to your brand voice, handle the edge cases, and train your team so they own it. You're not dependent on me to run it.
Why business owners trust me with this:
10+ years in tech. I built conversational AI products as a product manager (Persona), and led delivery for e-commerce platforms while scaling engineering teams from 3 to 30+ people (NFQ Asia, Spryker). I'm certified by Anthropic in Claude. Today I build AI systems for one type of business: gyms, clinics, and wellness.
Two rules I work by:
- I never sell what AI can't reliably do. If it isn't production-ready, you'll hear it from me first.
- Every build ties to a number you can see: hours saved, no-shows cut, after-hours leads captured, or revenue recovered.
Tell me the one front-desk task that eats the most of your team's time. I'll tell you whether it's worth automating and roughly what it would take. No pitch.
Steps for completing your project
After purchasing the project, send requirements so Kalina can start the project.
Delivery time starts when Kalina receives requirements from you.
Kalina works on your project following the steps below.
Revisions may occur after the delivery date.
Consulting call (1 hour)
Advice on AI solution and next steps