You will get Custom CRM Development & Automation System
Top Rated
Project details
Most companies don’t need another CRM tool, they need a system designed around their operations.
We specialize in building custom CRM platforms that centralize customer data, automate workflows, and provide clear visibility into your sales pipeline.
Instead of forcing your team to adapt to software, we design a CRM that fits your processes and scales with your business.
We specialize in building custom CRM platforms that centralize customer data, automate workflows, and provide clear visibility into your sales pipeline.
Instead of forcing your team to adapt to software, we design a CRM that fits your processes and scales with your business.
Programming Languages
PHP, HTML & CSS, PythonCoding Expertise
Cross Browser & Device Compatibility, Performance Optimization, DesignWhat's included
| Service Tiers |
Starter
$997
|
Standard
$2,997
|
Advanced
$9,997
|
|---|---|---|---|
| Delivery Time | 30 days | 45 days | 60 days |
Number of Revisions | 3 | 3 | 3 |
Design Customization | |||
Content Upload | |||
Responsive Design | |||
Source Code | - | - |
Frequently asked questions
5 reviews
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PG
Punya G.
Jun 19, 2026
Claude Partner Program - Do 1 Short Course. Become Eligible for Claude Certification.
We hired Kole for a Claude AI project and couldn't be happier with the results. He's incredibly knowledgeable, and brought great expertise to the table. Communication was excellent throughout - he was always clear, responsive, and proactive with updates. He delivered everything on time and exactly as needed. Highly recommend him to anyone looking to get quality work done efficiently. We're already planning to work with him again in the future!
CH
Charmaine H.
Jun 11, 2026
Client Self-Service Booking System Development
In our 10 years of business this has been the most damaging vendor engagement we have ever experienced, both financially and operationally. Kole abandoned our project midway, kept our prepayment of $7,350, and left us with absolutely nothing working. We are now pursuing this through both Upwork and legal channels.
When starting this project, Kole presented an impressive demo that won the contract. A prepayment of $7,350 was requested on the first day before any work had been started or reviewed. From that point everything went downhill. Although we hired Kole, all work was handled by his father Sean, operating under the name BrandGears, without any disclosure of this arrangement. Kole was hardly involved throughout the entire engagement.
Despite providing thorough project requirements, documentation, demos, and examples over nearly three months, not a single working flow or functional component was ever delivered. After three months Sean finally admitted that the system was not working and the entire portal needed to be deleted and rebuilt from scratch. To our complete surprise, just two days after this admission Kole and Sean abandoned the project entirely, leaving us with nothing, and refused to refund the prepayment.
This has caused serious financial loss and a major operational setback for our business. Upwork has informed that due to the prepayment they are unable to assist with recovery anymore as the prepayment had already been released. Upwork reached out to the freelancer directly but received no response. We are now pursuing legal action and Upwork has confirmed they will cooperate with any formal legal requests.
This has cost us $7,350 and significant lost time. We hope that by sharing our experience we can help other clients avoid the same outcome. We are happy to share further details and evidence with anyone who would like to know more before making a hiring decision.
Based on our experience, what is promised and what is delivered are two very different things. We would strongly caution any business against engaging Kole/BrandGears for software development.
When starting this project, Kole presented an impressive demo that won the contract. A prepayment of $7,350 was requested on the first day before any work had been started or reviewed. From that point everything went downhill. Although we hired Kole, all work was handled by his father Sean, operating under the name BrandGears, without any disclosure of this arrangement. Kole was hardly involved throughout the entire engagement.
Despite providing thorough project requirements, documentation, demos, and examples over nearly three months, not a single working flow or functional component was ever delivered. After three months Sean finally admitted that the system was not working and the entire portal needed to be deleted and rebuilt from scratch. To our complete surprise, just two days after this admission Kole and Sean abandoned the project entirely, leaving us with nothing, and refused to refund the prepayment.
This has caused serious financial loss and a major operational setback for our business. Upwork has informed that due to the prepayment they are unable to assist with recovery anymore as the prepayment had already been released. Upwork reached out to the freelancer directly but received no response. We are now pursuing legal action and Upwork has confirmed they will cooperate with any formal legal requests.
This has cost us $7,350 and significant lost time. We hope that by sharing our experience we can help other clients avoid the same outcome. We are happy to share further details and evidence with anyone who would like to know more before making a hiring decision.
Based on our experience, what is promised and what is delivered are two very different things. We would strongly caution any business against engaging Kole/BrandGears for software development.
DD
Diane D.
Jun 2, 2026
STEP Up Hubspot Automation
Kole did an incredible job building a complex workflow between HubSpot and ShipStation to seamlessly streamline our book shipping. He also meticulously cleaned up our messy CRM data, offering invaluable advice on how to improve our overall data hygiene. Kole’s attention to detail is unmatched, and he is exceptionally organized and easy to work with. What we appreciated most was his rare ability to translate complex technical processes into plain English for our team. We highly recommend him to anyone looking to optimize their operations and workflows!
MS
Melissa S.
Mar 11, 2025
HubSpot Build-Out Specialist for Sales, Workflows, and Automations
EA
Esteban A.
Aug 5, 2024
No-Code and AI Automation Expert
Kole has been a committed person throughout the project. He has met all the milestones well ahead of schedule and the price for his service has been quite good.
About Kole
Top RevOps Systems Engineer | AI Workflow Automation | AI Integration
95%
Job Success
Batavia, United States - 9:04 pm local time
📈 $15M+ in pipeline driven through AI-powered sales and GTM systems
⚙️ 10+ years implementing revenue infrastructure for professional services businesses
Send me an invite or message and I'll send you a free personalized Loom showing exactly how I'd approach your situation and what I'd do to move the needle. That's my promise.
You need systems that solve real problems, built right the first time, by someone who understands your revenue model, not just your tech stack.
Businesses bring me in when their systems can't keep up with their growth. Deals slipping. Manual work that should be automated. A CRM nobody trusts. Reporting that can't tell you where revenue actually comes from. I fix the infrastructure underneath so the business scales 24/7 without everything depending on you to hold it together.
I'm Kole. I sold my marketing firm in 2021 and founded BrandGears to do this work at a higher level. I bring an operator's lens to every build — I'm not just asking what you want to build, I'm asking what it needs to do to drive meaningful revenue.
I work best with:
1) Founder-operators who've outgrown their current stack
2) Ops and revenue leaders who need execution, not more headcount
3) Businesses with operational complexity that off-the-shelf software can't fix
I've delivered across professional services, healthcare, real estate, fintech, and ecommerce — wherever sales, marketing, and ops need to work as one system.
What I build:
1) AI Agents & Intelligent Workflows
Custom AI agents, LLM integrations, and end-to-end automated workflows built around your actual revenue process — lead qualification, client communication, document processing, follow-up systems.
2) Ops Optimization & Process Automation
Make, n8n, Zapier, and custom API builds that eliminate manual handoffs and keep your revenue process running without human intervention at every step. I've driven 90%+ reductions in process load through properly engineered automation.
3) CRM Architecture & Revenue Systems
Full-stack CRM builds and RevOps infrastructure across HubSpot, Salesforce, and Pipedrive — pipelines, lifecycle automation, sequences, and reporting designed around how your team actually sells.
4) Custom Software & Integrated Systems
When your stack hits its ceiling, I build past it. Python, FastAPI, React, PostgreSQL — client portals, internal ops tools, and AI-powered systems that integrate directly into what you already use.
5) Dashboards, Data & Cleanup
Custom reporting layers, BI dashboards, and data infrastructure that give your leadership real-time truth — plus the migrations, deduplication, and cleanup that make everything downstream trustworthy.
What clients say, consistently: I listened, I delivered what I said I would, and they didn't have to babysit me to get there.
→ A consulting firm's ops, rebuilt end-to-end with AI automation and a custom Python/React platform — "the single biggest operational improvement we've made" — a 90% reduction in process time.
→ A PE-backed property services firm needed clean CRM and sales infrastructure before an acquisition. Delivered on time, zero data loss.
What does working with my team and me look like?
1) Every engagement starts with a discovery conversation.
2) We diagnose before we prescribe.
3) We document everything so your team owns the system after we're done.
4) We measure success by what moves in your business, not deliverables checked off a list.
If you're big enough to need real systems and clear-eyed enough to know that building them wrong costs more than building them right, let's talk.
AI agents · AI automation · AI automation specialist · LLM integration · RAG · ChatGPT · AI chatbot · document AI · prompt engineering · AI-powered workflows · workflow automation · workflow development · process automation · business process automation · Make · n8n · Zapier · API integration · REST API · GraphQL · CRM architecture · HubSpot · Salesforce · Pipedrive · RevOps · revenue operations · GTM systems · sales automation · marketing automation · custom software · SaaS development · internal tools · custom dashboards · custom reporting · BI reporting · data cleanup · data pipelines · operations platform · tool consolidation · platform modernization · systems integration · client onboarding automation · lead generation automation · sales funnel automation · Python · FastAPI · React · Next.js · Node.js · TypeScript · PostgreSQL · Supabase · full-stack development · MVP build
Steps for completing your project
After purchasing the project, send requirements so Kole can start the project.
Delivery time starts when Kole receives requirements from you.
Kole works on your project following the steps below.
Revisions may occur after the delivery date.
Discovery & Requirements Review
We review your business workflow, current tools, and CRM goals. During this step we confirm the system structure, sales pipeline stages, and any integrations required so the CRM is designed around how your business actually operates.
CRM Architecture & System Design
We design the CRM data structure including contacts, companies, pipelines, tasks, and automation workflows. This step defines how information flows through the system before development begins.