You will get email POs & invoices entered into QuickBooks or your ERP by AI
Project details
Your team retypes purchase orders or invoices from email into QuickBooks, SOS Inventory, Zoho, Cin7, or Katana. Every document takes minutes and carries a 5–10% manual error rate.
I install a system that does it in under 60 seconds per document, 24/7, at ~99%+ accuracy — running on YOUR hardware with no per-document fees. AI (Claude) reads the PDFs like a person would: typo'd part numbers, missing leading zeros, description-only line items, customer name mismatches. Anything it can't match confidently goes to a human review queue with suggestions — never guessed into your books.
I'm not reselling a no-code template. I run this exact system in production for a US manufacturer — ask me for the video of it working. Rollout is trust-first: shadow mode, then one-click approval per document, then full autonomy only when you say so.
Background: IT infrastructure & automation. You get the source code and a process sheet your team will actually use.
I install a system that does it in under 60 seconds per document, 24/7, at ~99%+ accuracy — running on YOUR hardware with no per-document fees. AI (Claude) reads the PDFs like a person would: typo'd part numbers, missing leading zeros, description-only line items, customer name mismatches. Anything it can't match confidently goes to a human review queue with suggestions — never guessed into your books.
I'm not reselling a no-code template. I run this exact system in production for a US manufacturer — ask me for the video of it working. Rollout is trust-first: shadow mode, then one-click approval per document, then full autonomy only when you say so.
Background: IT infrastructure & automation. You get the source code and a process sheet your team will actually use.
AI Development Type
Recommendation System, Software MaintenanceWhat's included
| Service Tiers |
Starter
$950
|
Standard
$2,500
|
Advanced
$3,950
|
|---|---|---|---|
| Delivery Time | 7 days | 14 days | 14 days |
Number of Revisions | 1 | 2 | 2 |
AI Model Integration | |||
Detailed Code Comments | - | ||
Knowledge Graph | - | ||
Model Documentation | - | ||
Ontology | - | - | - |
Source Code | - | - | - |
Taxonomy | - | - | - |
Frequently asked questions
About Brady
AI Order & Invoice Automation | Email to ERP | SOS Inventory, QBO
Bristol, United States - 3:07 am local time
The manufacturing company in Indiana used to retype every customer purchase order from PDF into SOS Inventory: ~10 minutes each, with the typical 5–10% manual error rate. I built an AI system that does it in under 60 seconds, around the clock, at ~99%+ accuracy — and routes anything uncertain to a human review queue instead of guessing. It has run in production since early 2026.
What I install for clients:
Email inbox → your ERP/accounting system (purchase orders → sales orders, invoices → bills, order confirmations → updates)
AI extraction that handles real-world mess: varied formats, typo'd part numbers, description-only line items, customer name mismatches
Human-in-the-loop approval — nothing enters your books without your OK until YOU decide to automate fully
Audit logs, daily heartbeat monitoring, safe shadow-mode rollout
Systems I work with: SOS Inventory (deep — production API integrations daily), QuickBooks Online, Microsoft 365/Outlook (Graph API), Gmail, Zoho, Cin7, Katana, Shopify — anything with an API.
Background: IT infrastructure & automation. I document everything I build and give real process sheets your team will actually use.
Fixed-price installs from $2,500, live in 14 days. Message me and I'll send the 3-minute demo of the production system.
Steps for completing your project
After purchasing the project, send requirements so Brady can start the project.
Delivery time starts when Brady receives requirements from you.
Brady works on your project following the steps below.
Revisions may occur after the delivery date.
Kickoff: map your documents, inbox, and destination system
30-minute call. You share 10–20 sample PDFs and access details; I confirm field mappings, matching rules, and edge cases before anything is built.
Build, then shadow mode on your real inbox
I install the system and run it watch-only on your live email: it shows exactly what it would have entered, plus an accuracy report. Nothing is written to your books.