Hire the Best Executive Assistants
in Canada

I help busy founders, executives, and growing businesses stay organized, provide exceptional customer support, and streamline daily operations. With experience supporting companies across education, e-commerce, real estate, and food services, I specialize in keeping operations running efficiently while delivering outstanding customer experiences. Here's how I can help: ✔ Executive & Administrative Support ✔ Customer Support (Email, Live Chat & CRM) ✔ Shopify Order Management ✔ Zoho CRM & Customer Records ✔ WordPress & LearnDash Administration ✔ Calendar & Inbox Management ✔ Project Coordination ✔ SOP Documentation & Process Improvement ✔ Data Entry & Reporting ✔ Lead Management & Follow-up ✔ Microsoft Office & Google Workspace ✔ AI-Assisted Productivity (ChatGPT) I pride myself on being proactive, highly organized, detail-oriented, and quick to learn new systems. Whether it's managing customer inquiries, coordinating projects, maintaining CRMs, or supporting daily business operations, my goal is to make your workload lighter and your business more efficient. I communicate professionally, meet deadlines consistently, and genuinely care about providing excellent service. If you're looking for a reliable Executive Assistant who can quickly become an extension of your team, I'd love to help.

I am an experienced administrative professional dedicated to providing support and ensuring the smooth functioning of office operations. My expertise lies in efficiently managing administrative tasks, supporting executives, and fostering positive relationships with colleagues and clients. Top Skills: Organization: Proficient in managing calendars, scheduling appointments, and maintaining meticulous records to streamline workflow and enhance productivity. Communication: Strong verbal and written communication skills, enabling clear and effective correspondence with internal and external stakeholders, including clients in sensitive or confidential settings. Time Management: Skilled in prioritizing tasks, meeting deadlines, and multitasking to ensure all responsibilities are handled promptly and effectively. Attention to Detail: Keen eye for detail when proofreading documents, preparing reports, and handling administrative tasks to ensure accuracy and precision. Technology Proficiency: Proficient in utilizing office software such as Microsoft Office Suite, ClickUp, SimplePractice (practice management and EHR software), and Nextiva (business phone/VoIP systems), with experience using Figma and Adobe, and adept at learning new digital tools to enhance efficiency and effectiveness. Experiences: Healthcare Office Administration: Served as Office Administrator for a mental health counseling practice, managing client scheduling and intake coordination through SimplePractice, overseeing phone operations through Nextiva, conducting comprehensive research to support practice operations and initiatives, and supporting marketing initiatives including promotional materials and outreach. Executive Support: Provided comprehensive administrative support to executives, including calendar management, travel arrangements, and meeting coordination. Office Management: Managed office supplies, equipment maintenance, and vendor relationships to ensure a well-equipped and functional work environment. Customer Service: Demonstrated dedication to delivering exceptional customer service, addressing inquiries promptly, and resolving issues with professionalism and courtesy. Project Assistance: Assisted with project management tasks, such as research, data analysis, and documentation, contributing to successful project outcomes. Interests: Professional Development: I am passionate about continuous learning and professional development, staying updated on industry trends and best practices to enhance my skills and contribute effectively to the organization. Team Collaboration: I thrive in collaborative environments and enjoy working closely with colleagues to achieve common goals and drive success. Independent Work: I also thrive working independently, managing my own workload and priorities with minimal oversight while still delivering consistent, reliable results. Organization and Efficiency: I am fascinated by organizational systems and enjoy finding innovative ways to improve efficiency and streamline processes within the workplace. In summary, I excel in providing comprehensive administrative support, leveraging strong organizational, communication, and time management skills. With a proactive approach and dedication to excellence, I am committed to contributing positively to any administrative team and helping to achieve organizational goals.

Hi, I’m Valentina, a Canada-based Business Operations and Administrative Support Specialist helping businesses, consultants, agencies, coaches, course creators, and growing teams organize their operations, improve their systems, and keep important work moving. With over ten years of experience in administration, technical support, client communication, CRM management, workflow coordination, website updates, reporting, and process documentation, I bring both operational structure and technical confidence to the businesses I support. I help clients reduce administrative bottlenecks, organize scattered information, improve follow-up, document repeatable processes, and maintain the digital systems their businesses rely on. ### How I can support your business **Administrative and Executive Support** * Calendar, inbox, and meeting management * Client communication and follow-up * Document preparation and file organization * Research, reporting, and data management * Travel, event, and webinar coordination **Operations and Systems Support** * Workflow and task-management coordination * Client onboarding and offboarding systems * SOP creation and process documentation * CRM organization, updates, and pipeline tracking * Internal system cleanup and organization * Dashboard maintenance and operational reporting **Technical and Digital Support** * Website content and backend updates * CRM and email-marketing administration * Workflow automation using Zapier, Make, and Google Apps Script * Course-platform and membership support * Forms, integrations, tracking, and system troubleshooting * Canva presentations, templates, and digital assets I work comfortably across platforms such as Google Workspace, Microsoft 365, ClickUp, Asana, Monday, Trello, Notion, HubSpot, Salesforce, GoHighLevel, Zoho, Keap, Pipedrive, Kajabi, Thinkific, Systeme . io, WordPress, Squarespace, Wix, Ivorey, Shopify, Mailchimp, ActiveCampaign, Zapier, Make, Canva, Power BI, and related business tools. ### What it is like to work with me I am proactive, organized, detail-oriented, dependable, and comfortable taking ownership of both administrative and technical responsibilities. I do not wait for constant reminders. I learn how your business operates, identify what needs attention, and help create systems that make day-to-day work easier to manage. I am available for: * Defined fixed-price projects * Ongoing monthly support * Long-term operations and administrative partnerships Send me a message with the challenges you are experiencing, the systems you currently use, and the outcome you need. I will recommend the most practical way to move forward.

I help businesses save time, stay organized, and grow through virtual assistance, lead generation, data entry, CRM management, web research, scheduling, and administrative support. With over 6 years of experience, I have supported startups, agencies, and growing businesses by managing data, generating qualified leads, maintaining CRM systems, handling outreach campaigns, scheduling appointments, and providing reliable day-to-day administrative support. 🚀 Services I Provide Virtual Assistance * Administrative support * Email and calendar management * Scheduling and appointment setting * Customer support assistance * General office and business support Lead Generation & Prospecting * B2B lead research * Prospect list building * Email verification * LinkedIn and web research * Contact and company data collection Data Entry & Research * Accurate data entry * Data collection, cleaning, and organization * Spreadsheet management * Internet research * Database updates CRM Management * HubSpot, Salesforce, and Google Sheets * CRM updates and maintenance * Lead tracking and database management * Data accuracy and organization Social Media Support * Social media posting * Content scheduling * Basic community engagement * Administrative support for social media accounts ✅ Detail-oriented and accurate ✅ Reliable and responsive communication ✅ Committed to meeting deadlines ✅ Focused on delivering high-quality results Whether you need a dependable Virtual Assistant, Lead Generation Specialist, Data Entry Expert, or CRM Support professional, I am ready to help your business operate more efficiently and achieve its goals.

Hello! My name is Onochie Chinenye, and I’m a reliable, detail-oriented Virtual Assistant and entry-level IT Support Specialist dedicated to helping busy professionals reclaim their time, stay organized, and keep their systems running smoothly. You don’t have to handle everything by yourself. With my support, you can focus on growing your business while I manage daily operations with care, efficiency, and professionalism. I specialize in providing high-quality administrative support alongside technical assistance to keep workflows smooth and stress-free. I bring a strong work ethic, excellent communication skills, and a proactive, tech-savvy approach to every project. My goal is simple: to make your work easier and your business more productive. I’m highly organized, motivated, and committed to delivering exceptional service. I take pride in being dependable, meeting deadlines, adapting quickly to new tools, and supporting clients with both administrative and technical needs. Alongside my Virtual Assistant experience, I’ve completed IT Support training where I gained hands-on experience with basic troubleshooting, user support, software installation, account assistance, and helping users resolve everyday technical issues. I’m comfortable providing remote support, documenting problems, and communicating clearly with non-technical users. ✅ My Services Include: Virtual Assistance & Admin Support General Virtual Assistance Calendar & Appointment Scheduling Email Management & Follow-Ups Drafting Emails and Client Communication File, Folder & Inbox Organization Coordinating Client Meetings Research & Lead Generation Social Media Oversight & Community Engagement Time Management & Task Planning Administrative Support & Workflow Organization Customer Support Managing Customer Inquiries Email & Chat Support Communicating with Suppliers & Customers Community Engagement IT Support (Entry Level) Basic technical troubleshooting User account assistance & password support Software installation & setup Email system support Remote user support Documentation of issues and resolutions I treat every client’s business like my own and always aim to deliver accurate, timely, and professional results. If you’re looking for someone who is organized, responsive, tech-savvy, and genuinely invested in your success I’d love to work with you.

HIGH GROWTH START-UP SPECIALIST! ABOUT ME — WHAT YOU GET WHEN YOU HIRE ME You're a busy founder, CEO, or executive who needs more than a task-taker — you need a trusted right hand who thinks three steps ahead, never drops a ball, and makes you look good in every room (virtual or otherwise). That's exactly what I do. With 20+ years supporting C-Suite executives across energy, finance, and tech — including fully remote roles — I bring the polish of an in-house EA with the flexibility of a freelancer. I hold the globally recognized Certified World Class Assistant (CWCA) designation and have supported boards of directors, managed multi-country offices, and secured over $1.7M in grant funding for clients in Canada. ◆ WHY CLIENTS CHOOSE ME OVER OTHER FREELANCERS → I've done this at the highest level — CEOs, CFOs, COOs, and Boards of Directors, not just managers. → Remote-first since 2024: I'm set up, disciplined, and proven in async/virtual environments across time zones. → I treat your business like my own — proactive, not reactive. I anticipate issues before they become problems. → Certified World Class Assistant (CWCA) — one of a small group of EAs in Canada to hold this credential. → No learning curve on governance: I've run board meetings, filed SEDI & SEDAR, and administered Diligent portals. → Flexible engagement: hourly, retainer, or project-based. I scale to your needs. ◆ SERVICES I OFFERINGS 📅 Calendar & Scheduling · Complex multi-exec calendars · Time zone management · Meeting prep & follow-up · Outlook & Google Calendar ✈️ Travel Management · End-to-end itineraries · Flight, hotel & car booking · Visa & logistics support · Expense reconciliation 📋 Board & Governance Support · Agenda & minutes writing · Diligent Board portal admin · Resolution & filing prep · Director communications 💼 Virtual Office Management · Inbox & email triage · Vendor & supplier liaison · Document & records mgmt · SOP creation 📣 Communications & PR · Stakeholder correspondence · Press release distribution · SEDAR / MarketWire filings · Social media management 📊 Projects & Research · Project coordination (AutoTask) · Online research & reporting · Grant writing & applications · KPI tracking & reporting 🎉 Events & Coordination · Corporate events & retreats · Conference registration · Team & volunteer events · Vendor coordination 🔒 Confidential Support · NDA & contract admin · C-suite level discretion · Sensitive file management · HR support & onboarding