Administrative Construction Project Manager

We are a fast-growing boutique Owner’s Representative and Project Management firm in New York City. We manage high-end luxury residential and commercial construction projects. We are seeking a highly organized, sharp, and proactive Administrative Coordinator to manage our backend project operations and document control so our field teams can focus on execution. Key Responsibilities: Take raw notes/recordings from Owner-Architect-Contractor (OAC) meetings and turn them into clean, professional minutes with clear "Who/What/When" action item logs. Document Management: Organize and maintain project folders (drawings, specifications, change orders, and submittals, RFIs, schedules) in Google Drive. Lead Tracking & CRM: Maintain our master lead tracker, updating status notes, follow-up dates, and basic metrics. Proposal Support: Assist in drafting and formatting clean, elegant project proposals based on our existing templates. Schedule Transcriptions: Update baseline project timelines and look-aheads based on text updates from the field team. Qualifications: * Exceptional written and verbal English communication skills. Prior experience working with construction, architecture, real estate, or project management firms is a massive plus. Advanced proficiency in Google Workspace (Docs, Sheets, Drive). Obsessive attention to detail—you hate disorganized files and typos. High reliability, ability to work independently, ability to work New York hours To Apply: Please reply with a brief summary of your experience supporting professional service teams and include the word "LEVERAGE" at the top of your cover letter to prove you read the full posting.