Hire the Best Personal Assistants

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Alessia P.

Rome, Italy

$45/hr
5.0
221 jobs

I plan luxury travel, events, and provide executive support for busy professionals, founders, and private clients. 12+ years in international hospitality and high-end client management. 500+ itineraries and events delivered with full coordination from start to finish. ๐Ÿ’ผ WHAT I CAN DO FOR YOU โœˆ๏ธ Luxury Travel Planning -Custom itineraries (Italy, Europe & worldwide) -Honeymoon planning tailored to each couple (romantic stays, unique experiences, seamless logistics) -Villa bookings, yachts, private drivers & exclusive experiences -Hard-to-get restaurant reservations -Multi-country logistics & full trip coordination ๐Ÿ‘‰ Every trip is designed from scratch around you, not from templates. ๐ŸŽฏ Event Planning & Coordination -Corporate retreats -Destination events -Private celebrations -Venue sourcing -Vendor management -Timeline & logistics -Guest experience ๐Ÿง  Executive & Personal Support -Calendar, scheduling & priority management across time zones -Full travel coordination (planning, changes, real-time support) -Research, bookings & supplier sourcing -Vendor communication, negotiation & follow-ups -Project, operations & workflow management โž• Additional support -Social media assistance (content planning, posting, coordination) -Inbox & stakeholder communication management -Personal/lifestyle assistance (errands, reservations, special requests) -Presentation, reports & document preparation -Client & guest experience management ๐Ÿ“Š RESULTS & EXPERIENCE 12+ years in luxury hospitality Worked in Italy, Iceland, Australia, USA, Dubai 500+ travel itineraries & events planned Clients include CEOs, entrepreneurs & high-net-worth individuals โšก HOW I WORK Fast communication Clear updates (no unnecessary back-and-forth) High attention to detail Proactive problem-solving ๐Ÿ’ฐ SERVICES YOU CAN BOOK -Luxury Travel Consultation (60 min) -Custom 3โ€“5 day itinerary -Full trip planning (including honeymoons) -Event planning consultation -Executive support (hourly or ongoing) ๐ŸŽฏ WHO I WORK WITH Clients who: -value their time -want things done properly -prefer one person managing everything If you need someone who can take full ownership of your travel, event, or operations, send me a message and letโ€™s get started.

  • Virtual Assistance
  • Travel & Hospitality
  • Executive Support
  • Travel Planning
  • Lifestyle & Travel
  • Travel Itinerary
  • Personalized Trip Plan
  • Business Travel
  • Leisure Travel
  • Event Planning
  • Calendar Management
  • Event Management
  • Email Management
  • Corporate Event Planning
Arshaha R.

Bengaluru, India

$10/hr
4.8
14 jobs

As a dedicated Virtual Assistant, I'm here to take those tedious tasks off your plate, allowing you to focus on what truly matters. I specialize in providing professional Executive Assistance and Administrative Support to busy professionals and growing businesses. With expertise in managing schedules, handling communications, organizing data, and ensuring smooth day-to-day operations, I bring a high level of professionalism, confidentiality, and efficiency to every task. If you're seeking a dependable assistant to streamline your workflow and add value to your business, I'm ready to assist.

  • Administrative Support
  • Draft Correspondence
  • Microsoft Excel
  • Virtual Assistance
  • Document Conversion
  • Microsoft Office
  • Providing Information to Callers
  • Document Format
  • File Maintenance
  • Email Support
  • Executive Support
  • Document Review
  • Microsoft Outlook
Fahad N.

Bahawalpur, Pakistan

$5/hr
4.4
73 jobs

Virtual Assistance | Administrative Support | Data Entry | Email Management | Calendar Management | CRM Management | Customer Support | Customer Service | Lead Generation | Online Research | Data Mining | List Building | Appointment Scheduling | Project Management | Task Coordination | File Management | Google Workspace | Microsoft Excel | Microsoft Office | HubSpot CRM | Zoho CRM | Salesforce CRM | Ecommerce Management | Product Listings | Store Management Results-driven ๐†๐ž๐ง๐ž๐ซ๐š๐ฅ ๐•๐ข๐ซ๐ญ๐ฎ๐š๐ฅ ๐€๐ฌ๐ฌ๐ข๐ฌ๐ญ๐š๐ง๐ญ, ๐€๐๐ฆ๐ข๐ง๐ข๐ฌ๐ญ๐ซ๐š๐ญ๐ข๐ฏ๐ž ๐€๐ฌ๐ฌ๐ข๐ฌ๐ญ๐š๐ง๐ญ, ๐š๐ง๐ ๐‚๐‘๐Œ ๐Œ๐š๐ง๐š๐ ๐ž๐ฆ๐ž๐ง๐ญ ๐’๐ฉ๐ž๐œ๐ข๐š๐ฅ๐ข๐ฌ๐ญ with proven experience delivering structured administrative support, accurate data handling, and efficient business operations. I help businesses streamline daily workflows through virtual assistance, CRM management, data organization, and administrative support, ensuring accuracy, consistency, and fast turnaround. With $๐Ÿ๐ŸŽ๐Š+ earnings, ๐Ÿ’๐Ÿ‘ ๐œ๐จ๐ฆ๐ฉ๐ฅ๐ž๐ญ๐ž๐ jobs, and ๐Ÿ,๐Ÿ‘๐Ÿ‘๐Ÿ•+ ๐ก๐จ๐ฎ๐ซ๐ฌ worked on Upwork, I bring reliability, professionalism, and real client-trusted experience to every project. ๐Ÿ”น ๐†๐ž๐ง๐ž๐ซ๐š๐ฅ ๐•๐ข๐ซ๐ญ๐ฎ๐š๐ฅ ๐€๐ฌ๐ฌ๐ข๐ฌ๐ญ๐š๐ง๐ญ & ๐€๐๐ฆ๐ข๐ง๐ข๐ฌ๐ญ๐ซ๐š๐ญ๐ข๐ฏ๐ž ๐’๐ฎ๐ฉ๐ฉ๐จ๐ซ๐ญ โœ” Administrative Support & Admin Assistant tasks โœ” Email Management & Inbox Organization โœ” Calendar Management & Appointment Scheduling โœ” File Management & Document Organization โœ” Task Management (Trello, ClickUp, Slack) โœ” Customer Support & Client Communication โœ” Executive & Personal Virtual Assistant Support I focus on reducing workload, improving efficiency, and keeping your operations organized. ๐Ÿ”น ๐‚๐‘๐Œ ๐Œ๐š๐ง๐š๐ ๐ž๐ฆ๐ž๐ง๐ญ & ๐ƒ๐š๐ญ๐š ๐‡๐š๐ง๐๐ฅ๐ข๐ง๐  โœ” CRM Management (HubSpot, Zoho, Salesforce, etc.) โœ” CRM Data Entry & Database Updating โœ” Lead Tracking & Pipeline Management โœ” Contact Management & Data Organization โœ” Data Cleanup, Formatting & Deduplication โœ” Reporting & Structured Data Management I ensure your CRM remains lean, updated, and optimized for business growth. ๐Ÿ”น ๐ƒ๐š๐ญ๐š ๐„๐ง๐ญ๐ซ๐ฒ & ๐–๐ž๐› ๐‘๐ž๐ฌ๐ž๐š๐ซ๐œ๐ก โœ” Accurate Data Entry & Data Processing โœ” Excel & Google Sheets Management โœ” Web Research & Online Data Collection โœ” Data Mining & Market Research โœ” Product Listing & eCommerce Data Entry I deliver high-accuracy data with organized structure and reliability. ๐Ÿ”น ๐“๐จ๐จ๐ฅ๐ฌ & ๐๐ฅ๐š๐ญ๐Ÿ๐จ๐ซ๐ฆ๐ฌ Microsoft Excel | Google Sheets | Google Docs CRM Tools (HubSpot, Zoho, Salesforce) Trello | ClickUp | Slack Google Workspace Shopify | WooCommerce | WordPress AI & Automation Tools ๐Ÿ”น ๐–๐ก๐ฒ ๐‡๐ข๐ซ๐ž ๐Œ๐ž? โœ” Proven Upwork track record ($10K+ earnings, 43 jobs, 2,337+ hours) โœ” Reliable General Virtual Assistant & Administrative Support โœ” Strong attention to detail and accuracy โœ” Organized, efficient, and deadline-driven I understand that efficient administration, accurate data, and structured CRM systems are critical for business success. My goal is to provide reliable virtual assistance and organized workflows that help your business run smoothly. If you need a General Virtual Assistant, Administrative Assistant, or CRM Management expert, letโ€™s connect and discuss how I can support your business. ๐Ÿš€ Virtual Assistance, Administrative Support, Data Entry, Email Management, Calendar Management, CRM Management, Customer Support, Customer Service, Lead Generation, Online Research, Data Mining, List Building, Appointment Scheduling, Project Management, Task Coordination, File Management, Google Workspace, Microsoft Excel, Microsoft Office, HubSpot CRM, Zoho CRM, Salesforce CRM, Ecommerce Management, Product Listings, Store Management, Word Processing, Phone Communication, Property Management, Form Development, File Maintenance, Email Communication, Light Project Management, Ecommerce, Digital Marketing, Real Estate, Virtual Assistance Focus, General Virtual Assistance Tools, Microsoft Word, ChatGPT, Microsoft PowerPoint, Gemini, Copy.ai, Asana, Google Docs, Shopify, Google Sheets, ClickUp, Trello, Dropbox, Canva, Form Completion, Draft Correspondence, Manage Ecommerce Site, Scheduling, PowerPoint Presentation, Company Research, Real Estate Virtual Assistance, Personal Administration, Prospect List, WordPress, WordPress Landing Page, Shopify Website Design, Ecommerce Product Upload, Website Content, WordPress Website Design, Website Builders & CMS Consultation, Website Builder, Email Support, Website Copy, Clerical Skills, Social Media Management, Customer Relationship Management, Virtual Assistance, Administrative Support, Data Entry, Email Management, Calendar Management, CRM Management, Customer Support, Customer Service, Lead Generation, Online Research, Data Mining, List Building, Appointment Scheduling, Project Management, Task Coordination, File Management, Google Workspace, Microsoft Excel, Microsoft Office, HubSpot CRM, Zoho CRM, Salesforce CRM, Ecommerce Management, Product Listings, Store Management

  • Administrative Support
  • Data Entry
  • Virtual Assistance
  • Email Management
  • Customer Support
  • Calendar Management
  • Customer Service
  • Lead Generation
  • CRM Automation
  • Email Support
  • Customer Relationship Management
  • Salesforce CRM
  • File Maintenance
  • Zoho CRM
  • File Management
  • List Building
  • Appointment Scheduling
  • Project Management
  • Task Coordination
  • Online Research
Tiffany M.

Perkinston, Mississippi

$20/hr
4.7
120 jobs

Need someone to keep your schedule organized, handle administrative details, and take repetitive tasks off your plate? With over 10 years of experience supporting busy professionals, Iโ€™m here to make your life easier and your operations smoother. Since 2014, Iโ€™ve been helping clients stay on top of their day, from calendar management and appointment scheduling to data entry, invoicing, and research. Whether you're a solo entrepreneur, busy mom, or a growing team, I bring structure, reliability, and a proactive mindset to every project. What I Can Help With: Administrative Tasks: -Calendar & appointment management (Google Calendar, Outlook) -Scheduling (business and personal) -Invoicing, payment tracking, and collections -Accurate data entry and file organization Research & Support: -Online research and information gathering -Travel planning and personal assistant support -Experience with medical insurance tasks Iโ€™m highly organized, detail-oriented, and committed to keeping things running smoothly behind the scenes so you can focus on what you do best. Letโ€™s chat about how I can support you and your business. Send me a message today to schedule a call and discuss your needs in detail!

  • Administrative Support
  • Email Communication
  • Microsoft Excel
  • General Office Skills
  • Phone Communication
  • Microsoft Word
  • Customer Service
  • Office Administration
Kevin N.

Manila, Philippines

$7/hr
5.0
62 jobs

โ˜‘๏ธ TOP RATED Virtual Assistant Has extensive work experience in various industries such as e-commerce, digital marketing, real estate & property management, logistics, law firm, social media, travel, recruitment, education, banking, fitness, healthcare, and nonprofit organizations. I am a highly organized and detail-oriented Virtual Assistant who always thrive on making sure that every task is successfully accomplished. In my previous roles, I was praised for my time management skills, problem-solving abilities, and commitment to excellence. I was also recognized at our annual meeting for my contributions in the company. โ˜‘๏ธ Some of the systems that I have an experience working with: - Google Workspace (Spreadsheet, Mail, Docs, Slide, Drive) - Microsoft Office (Excel, Outlook, Word, PowerPoint, OneDrive) - Zoom, Teams, Slack, Discord, Google Meet - Airtable, Joomla, GoHighLevel, Jira, Monday .com, Apollo .io, WordPress - Asana, Trello, ClickUp - DocuSign, PandaDoc, Dropbox, DocSend, SharePoint - Calendly, Google Calendar, Microsoft Calendar - Social Media platforms (Facebook, Instagram, YouTube, LinkedIn, etc.) - Pitchbox, Mailchimp - Shopify, Amazon - AppFolio, Reapit, Deputy - Applicant Tracking Systems (ATS) - Dynamics 365 Business Central, MachShip - Amadeus, Skyscanner - billing systems โ˜‘๏ธ Some of the tasks that I perform: - General office administration and operations - Email and calendar management - Project management - HR administrative support - Invoice processing - New client onboarding - Travel coordination and management - Marketing assistance - Report generation - Data entry and management - Supplier, vendor, and client coordination - Research - Executive / Personal assistance Looking forward to connecting with you!

  • Administrative Support
  • Data Entry
  • Email Communication
  • Microsoft Office
  • Microsoft Outlook
  • Business Presentation
  • Document Management System
  • Office Administration
  • Executive Support
  • Survey Question Writing
  • Calendar Management
  • Travel Planning
  • Human Resources
  • Candidate Interviewing
  • Google Workspace
Mario N.

Abuja, Nigeria

$13/hr
4.5
17 jobs

Most executives Iโ€™ve worked with arenโ€™t struggling because they lack talent or drive. Theyโ€™re struggling because the coordination work, the calendar, the inbox, the follow-ups, has no one fully owning it. Thatโ€™s the gap I fill. Iโ€™m an Executive and Personal Assistant with 3+ years working remotely with founders, executives, and growing teams. I handle the scheduling, inbox, and operational layer of your business so your attention stays where it actually moves things forward. A few things Iโ€™ve done for people in your position: coordinated over 5,000 appointments across time zones without scheduling conflicts, managed high-volume inboxes for a London-based founder so urgent items never got buried, and kept field operations running smoothly for a property services team. I work independently. I donโ€™t need to be walked through things twice. And I communicate before problems show up, not after. ๐—ช๐—ต๐—ฎ๐˜ ๐—œ ๐—ง๐—ฎ๐—ธ๐—ฒ ๐—ข๐—ณ๐—ณ ๐—ฌ๐—ผ๐˜‚๐—ฟ ๐—ฃ๐—น๐—ฎ๐˜๐—ฒ โœ… Calendar & Schedule Management Multi-timezone calendars, conflict prevention, time blocking, meeting coordination, reschedules, and confirmations handled end to end using Google Calendar, Outlook, and Calendly. โœ… Inbox & Email Management Sorted, prioritized, and actioned. You open your inbox and see decisions, not a pile. Urgent items flagged, follow-ups tracked, and nothing left sitting. โœ… Personal Assistance & Lifestyle Support Booking appointments, travel planning, gift sourcing, family logistics, and personal errands. I manage the personal layer so life outside work stays organized too. โœ… Project & Task Coordination Big ideas broken into clear action steps. Deadlines tracked, teams coordinated, and progress moving across Asana, ClickUp, Trello, or Notion. โœ… CRM & Client Support Pipelines maintained, interactions logged, follow-ups handled, and client communications managed across HubSpot, Intercom, Freshdesk, and Zendesk. Every client gets a response. โœ… Documents, Reports & Presentations Clean, professional documents and presentations prepared to your standard, ready when you need them. ๐—ฆ๐—ฒ๐—ฟ๐˜ƒ๐—ถ๐—ฐ๐—ฒ๐˜€ Executive Assistance | Personal Assistance | Admin Support | Inbox Management | Calendar Management | Customer Support | Project Coordination | Business Operations | ADHD-Friendly Support ๐—ง๐—ผ๐—ผ๐—น๐˜€ Google Workspace | Microsoft 365 | Calendly | HubSpot | GoHighLevel | Intercom | Freshdesk | Zendesk | Asana | ClickUp | Monday .com | Trello | Notion | Slack | Zoom | Canva ๐—ช๐—ต๐˜† ๐—–๐—น๐—ถ๐—ฒ๐—ป๐˜๐˜€ ๐—›๐—ถ๐—ฟ๐—ฒ ๐— ๐—ฒ โœ” Calm, consistent communication โœ” Proactive, not reactive โœ” Detail-oriented and discreet โœ” Organized across tools and time zones โœ” Reliable enough to hand things to and move on If your days feel reactive, your inbox feels like a second job, or your operations depend too much on you personally, thatโ€™s exactly the kind of situation I was built for. Send me your top two or three priorities or ๐ข๐ง๐ฏ๐ข๐ญ๐ž ๐ฆ๐ž ๐ญ๐จ ๐ฒ๐จ๐ฎ๐ซ ๐ฃ๐จ๐› and letโ€™s get to work.

  • Administrative Support
  • Microsoft Excel
  • Scheduling
  • Virtual Assistance
  • Appointment Scheduling
  • Calendar Management
  • Business Operations
  • Customer Relationship Management
  • Google Calendar
  • Communications
  • Task Coordination
  • Executive Support
  • Email Management
  • CRM Software
  • Project Management
  • ClickUp
  • Notion
  • HubSpot
  • Google Workspace
  • Phone Communication

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Personal assistant hiring guide

Hiring a personal assistant allows busy professionals and individuals to reclaim their time by delegating administrative tasks, travel coordination, and daily tasks. Whether you need help managing a chaotic calendar or handling household logistics, a skilled assistant can provide the organizational support needed so you can focus on higher-priority goals.

What does a personal assistant do?

A personal assistant manages day-to-day tasks such as scheduling meetings and activities, answering phone calls, making travel arrangements, and running errands. Depending on the job description, they may also assist with personal care, property management, household responsibilities, or even social media management.

Personal assistants are sometimes referred to as virtual assistants or executive assistants. Whether hired by businesses or individuals, they help save time, increase productivity, and offload routine tasks.

Here are some examples of the work a top personal assistant may handle:

  • Scheduling appointments and meetings. This includes coordination for executives, families, or small businesses

  • Making travel arrangements. Tasks often involve booking flights, hotels, and car services

  • Running errands. These can include grocery shopping, dry cleaning pickups, and coordinating child care

  • Managing property and personal care tasks. Especially in situations that require trust and discretion

  • Handling administrative work. This may involve data entry, phone calls, and office assistance

How to hire a personal assistant on Upwork

Hiring a personal assistant on Upwork involves four quick and easy steps to ensure you find a professional who matches your specific needs and communication style.

Step 1: Craft a targeted job post

The quality of your job post directly influences the caliber of candidates who apply. A detailed and thoughtfully written listing helps qualified personal assistants self-select, saving you time during your evaluation process.

  • Review this personal assistant job description and tailor for your requirements, including the level of trust required

  • Outline specific responsibilities such as calendar management, travel booking, or household coordination to attract candidates with relevant experience

  • Specify the assistantโ€™s required availability, including time zones and expected response times for urgent requests

  • List essential soft skills like discretion, proactive problem-solving, and attention to detail

If you want a faster starting point, try Upwork's Job Post Generator, powered by Uma, Upwork's Mindful AIโ„ข. Simply describe what you need in a few sentences, and Uma will draft a job post tailored for your personal assistant needs. 

Step 2: Filter and evaluate candidates

A systematic approach to reviewing applications helps you identify candidates who demonstrate both the technical competence and interpersonal qualities essential for this trust-based role.

  • Look for indicators of professionalism and attention to detail in their profiles, such as a high Job Success Score or Top Rated talent badge

  • Check for relevant experience in similar roles, such as executive support or household management

  • Review client feedback to gauge reliability, punctuality, and the ability to handle sensitive information

  • Assess communication style through their initial proposal to ensure it matches your preferences

You can use Upworkโ€™s instant video interviews to screen applicants for a best-fit shortlist.

Step 3: Interview your top choices

Direct conversation reveals qualities that proposals cannot fully convey, such as responsiveness, adaptability, and interpersonal chemistry. Use this opportunity to simulate real-world scenarios and assess how candidates think on their feet.

  • Use targeted interview questions to gauge a candidate's problem-solving abilities and personality fit

  • Ask behavioral questions about how they handle conflicting priorities or last-minute schedule changes

  • Discuss specific scenarios relevant to your needs, such as complex travel itineraries or event planning

  • Clarify your communication preferences and tools, such as email, text, or project management software

Upwork Messages allows you to schedule and conduct live video interviews on the platform, with call transcripts and summaries available after the calls.

Step 4: Agree on scope and begin work

Formalizing the working arrangement before tasks begin protects both parties, establishes mutual accountability, and reduces the risk of miscommunication.

  • Define the exact scope of work, including daily deliverables and long-term responsibilities

  • Set up a paid trial period to test compatibility and workflow before committing to a long-term contract

  • Establish payment terms, milestones, and protocols for expense reimbursement if applicable

How much does hiring a personal assistant cost?

The cost of hiring a personal assistant depends on the scope of work, location, and experience level. On Upwork, personal assistant rates typically range from $10 to $20 per hour, though specialized skills like bookkeeping or bilingual support can command higher fees. Review these typical cost ranges to help you estimate a budget for your project:

Basic administrative tasks

$50-$250 /project

Entry-level to mid-level
  • Calendar management
  • Email sorting
  • Basic research

Ongoing part-time support

$400-$800 /month

Mid-level
  • Weekly scheduling
  • Inbox management
  • Errand coordination

Full-time executive support

$1,600-$3,200 /month

Mid-level to senior-level
  • Comprehensive calendar management
  • Travel logistics
  • Household management

Specialized project support

$500-$2,000 /project

Senior-level
  • Event planning
  • Complex multi-city travel
  • Property management tasks

Frequently asked questions

Is hiring a personal assistant worth it?

Hiring a personal assistant is often worth it when the value of the time saved exceeds the cost of the service. By delegating routine tasks like scheduling and research, professionals can focus on high-leverage activities that generate revenue or improve work-life balance. Many clients find that recovering just a few hours a week justifies the investment in support.

Can anyone hire a personal assistant?

Yes, anyone can hire a personal assistant, not just high-level executives. Small business owners, freelancers, and busy families often hire assistants on a part-time, flexible, or project basis to help with organization and daily logistics. The ease and flexibility of freelance hiring makes this support accessible to a wide range of budgets.

What's the difference between a personal assistant and a virtual assistant?

A personal assistant typically works on-site or locally, handling both digital and physical tasks like running errands or managing household needs. A virtual assistant works remotely and focuses primarily on digital tasks such as email management, scheduling, and online research. Both roles offer valuable support; the choice depends on whether you need in-person assistance or can manage everything remotely.

Do personal assistants need a degree?

No, personal assistants typically donโ€™t require a degree. Some employers may prefer candidates with education in business administration or communications, but practical experience, organizational skills, and reliability are generally more important for success in the role.

What's another job title for a personal assistant?

Personal assistants are often referred to as executive assistants, virtual assistants, or administrative assistants, depending on the specific nature of their work. Roles focusing on household management may also be titled household managers or estate managers.

How do I make sure I hire the right personal assistant?

Hiring the right personal assistant requires clearly defining your needs and vetting candidates for both skills and personality fit. Detailed job descriptions, thorough interviews, and paid trial tasks are effective ways to assess a candidate's reliability and communication style before making a long-term commitment.