Hire the Best Administrative Assistants in California

Hello Everyone, For those who do not know me - which is for the most part everyone - allow me to introduce myself and where my strengths and skills lay. I specialize in communications with a wide range of the general public as well as the business community. My experience is in association to customer service and administrative assistance for a variety of sectors that mainly deal with phone communication as well as virtual. I am currently working my way through college for a degree in engineering and business, but of course I have found that there is always a benefit to utilize my skills and experience in a way that may work positively for the individual that is in need of me, as well as I.

Virtual Assistant and Medical Administrative Specialist/Medical Biller/Scheduler with extensive experience supporting clients in administrative, personal, and healthcare environments. Recognized for exceptional organization, attention to detail, responsiveness, and the ability to anticipate needs while keeping workflows running smoothly. Proven ability to manage complex scheduling, and maintain clear, effective communication. Strong background in customer service with a commitment to delivering efficient, client-focused solutions. Extensive medical background allows me to confidently manage sensitive information, complex workflows, and time-critical tasks while maintaining the highest standards of professionalism, accuracy, and confidentiality. Available for part-time opportunities (20 hours/week). Professional Experience Highlights: Virtual Assistant/Administrative support Real Estate Transaction Coordinator AI trainer (Worked on AI project to train AI on medical scheduling procedures). Manage patient scheduling, intake, and front office operations in healthcare settings Medical claim submission and follow up with insurance companies for families Medical transcriptionist E-mail management and correspondence Customer care specialist Handle high-volume inbound/outbound calls, providing customer and patient support Set up and maintain EHR systems and patient databases Check patient insurance Schedule appointments. CRM Management & Cold/Warm Calling Subject Matter Expert - Upwork - Completed numerous testing assessments for Indeed Call Center - Upwork - (Enrollment Manager/Medical Screener) - patients Call Center - Medical patient care, customer support Product review/marketing feedback Mystery/Secret Shopper (10 years experience) Virtual Assistant Over 30 years of experience. Programs used: Outlook, Excel, Word, Google Docs spreadsheets and Calendar, Hubspot, Acuity (scheduling), Web PT (EMR), Heno (EMR), Dialpad (phone software), Aircall (phone software), I Plum (Phone software), Skype For Business, Google Voice, Slack, Microsoft Teams, Go High Level, Chat GPT Medical Billing Software: Magellan, Optum, Availity. Classes: Medical Receptionist Class on Udemy completed 8/5/25, Medical Scheduler, Virtual Assistant Courses.

I’m an Executive & Administrative Assistant with experience supporting wellness, hospitality, and creative businesses in both remote and fast-paced environments. My work includes client communication, scheduling, administrative support, outreach, social media management & content assistance, and day-to-day operational coordination. I’m comfortable managing digital platforms and organizational systems using tools like Google Workspace, WordPress, Canva, social media platforms, and client management systems. I’m highly organized, detail-oriented, and enjoy helping businesses run more smoothly behind the scenes. Alongside my administrative background, I also have experience supporting creative projects, community events, and wellness-focused spaces, which has strengthened both my communication skills and people-focused approach to work. I value reliability, clear communication, and creating supportive working relationships. Whether you need ongoing administrative support, social media management, project coordination, content assistance, or help staying organized, I’d love to connect and see how I can support your business.

(Limited availability, I have room for one more client) I offer specialized support for C-Suites & Execs who need high-level strategic support (calendar management, inbox triage, systems, and travel) without adding a W2 headcount. I typically save my clients 15–20 hours of mindshare per week on a simple monthly retainer (no contract or monthly commitment required). I make it my mission to buy back as much of your time as possible, anticipate the needs of your business and/or personal life, solve problems before they even reach your desk, and for you to feel and know that you can consistently rely on me. ----- 🌟 "I've worked with more freelancers than I can count or recall and Molly stands out from the pack. I could recommend Molly on the basis of technical skill--and how she quickly learns what she does not know. But here's why you should hire Molly: Unlike 90 percent of the freelancers who worked with me in the past, Molly has that special ability to anticipate what I might need and to ask me about it before I can bring it up to her. It shows she's already thinking several steps ahead to get me where I need to be. If you hire her, look out! I've made it a goal of mine to hire her full-time when my business grows big enough!" -Brad, BT Irwin & Co ----- What you can expect from me: ◦ A reliable right-hand partner with high degree of initiative, attention to detail, and organization. Experience and skills include: 🔸 Inbox Triage 🔸  Complex Calendar Management 🔸  Travel Management 🔸 Project & Task Management 🔸  SMM / Marketing Assistance 🔸 Admin Support 🔸 Quality Assurance 🔸 Event Planning 🔸 Data Entry, Transfer, and Transcription (including screenplay format) 🔸 Creative Writing & Film Production 🔸 Invoicing & Light Accounting 🔸 Creative, Project, and Personal Assistance 🔸 Expense Reports ----- 🌟 "Molly is the most polished assistant I've worked with. She's clear, concise, and precise. If I had more work for her, I'd keep her in perpetuity. She's worth every penny and some." -Mike, Inroads Technologies 🌟 "Molly has exceeded my expectations. She's smart, dependable, fast, and a good communicator. I've asked her to help out with tasks that require so many skill sets, creative writing, data entry, accounting, collecting payments, communication with clients, and much more. It's rare to find one person who is versatile enough to do all of those things well. Molly has not only successfully completed all tasks assigned to her (often days before they are due), she has also anticipated the needs of our studio and performed tasks I hadn't even thought of but that were a huge help. Some of the software she introduced to me has also helped with organization and streamline communication between us and with others at our company as well. I feel very lucky to have found Molly and would certainly recommend her." -Aaron, Actor's Edge 🌟 "We searched high and low for an assistant who could help us organize our virtual law firm and get everyone's schedules in order. Molly not only did that, but also took over client intake and was always professional and courteous. Cannot recommend highly enough!" -Ryan, Morrison / Lee LLC 🌟 "Molly is really freaking awesome. I'm a busy mom and business owner and she completely got me through a crunch time. She's reliable, cool, quick, responsible, and smart. Will definitely make Molly my first call next crunch time that comes around and 500% highly recommend her for anyone else. (...) Beyond beyond beyond rockstar, critical part of our team on so many fronts" -Emily, Chief Detective [keywords: CEO assistant, executive assistant, detail-oriented, organized, calendaring, calendar assistant, scheduling assistant, calendar management, virtual assistant, admin assistant, scheduling, schedule management, calendar, administrative assistant, C Suite assistant]

As a skilled and reliable legal professional, I bring extensive experience supporting attorneys and clients across a wide range of civil law matters, including litigation and trial support. I hold a Master’s degree in Legal Studies and have a strong foundation in legal research, document drafting, case management, and court filings at the appellate, federal, and state levels. I consistently deliver high-quality legal and administrative support tailored to the unique needs of each case and practice area. I am a highly skilled legal professional with extensive experience providing litigation, trial, and administrative support across multiple practice areas. Proven ability to support attorneys in complex matters while managing high-volume workloads in remote and fast-paced environments. Legal Skills and Experience: Litigation and trial support, including case preparation, discovery, pleadings, motion drafting, and trial exhibits. Experience filing and managing documents in appellate courts, federal courts, and state courts. Legal research and analysis across civil and regulatory matters. Contract drafting, review, and management. Tax law experience involving federal, state, and local tax matters, filings, and client communications. Experience supporting matters involving alternative dispute resolution. Familiarity with employment advisory services and compliance-related matters. Strong understanding of court rules, filing deadlines, and procedural requirements. Practice Areas Supported: Employment Law Entertainment Law Family Law Intellectual Property Business Law Real Estate Law Tax Law Immigration Law Contracts Litigation and Trial Experience Matters Alternative Dispute Resolution Defamation and Media Law Administrative and Operational Skills: Case management and document organization across multiple jurisdictions Client intake, scheduling, and attorney coordination Deadline tracking and docket management Professional communication with attorneys, clients, courts, and government agencies Remote workflow management supporting multi-state legal practices Proficiency with legal software, court filing systems, and document management tools Let’s connect to discuss how I can assist with your legal projects!

With over 10 years of experience as an Executive and Admin Assistant, I support executives by keeping their calendars, communications, and daily operations organized and running smoothly. I help businesses stay efficient, focused, and stress-free through reliable administrative and executive support. I’ve worked with C-suite leaders across corporate, government, and international environments, handling everything from calendar coordination and executive communication to documentation and operational support. What I bring to your team: • Strong organizational and multitasking skills to keep workflows on track • Clear, professional communication with executives, teams, and clients • Adaptability across fast-paced and evolving environments • Discretion and reliability when handling sensitive information Whether you need help managing executive calendars, staying on top of tasks and follow-ups, or providing dependable administrative support, I’m here to make your workday easier and more organized.