Hire the Best Virtual Assistants in Colorado

I am a dynamic virtual assistant and data analytics specialist. I am dedicated to helping businesses optimize their operations and scale their reach. I blend analytical precision with creative problem-solving to deliver tangible results. By using my diverse skill set in data analytics, digital marketing and customer support I help companies stay on the forefront of the digital landscape. My approach combines rigorous problem-solving with creative thinking, ensuring your business stays agile and competitive. Whether it's streamlining internal data systems for peak efficiency or developing comprehensive marketing campaigns that captivate new audiences, I bring a strategic mindset and a passion for results to every project. I thrive in collaborative environments, partnering with forward-thinking companies to solve challenges and seize new opportunities. Let's connect to discuss how I can help your startup achieve its next major milestone.

I’m Jessi, a bilingual Operations and Client Experience Assistant with 12+ years of experience across healthcare administration, customer care, remote business support, and virtual assistance. I help founders, service providers, and small teams organize the backend of their business so they can spend less time managing details and more time serving clients, creating offers, and growing. My experience includes inbox and calendar management, client communication, scheduling, invoicing, payment support, CRM maintenance, onboarding, project coordination, SOP creation, research, spreadsheets, documentation, and workflow organization. I’m also experienced with sensitive information, confidential records, patient and client communication, and fast-moving administrative environments. I’ve supported nonprofits, speakers and coaches, wellness brands, podcasters, nutritionists, therapists, chiropractors, primary care providers, and other service-based businesses. This range has made me adaptable, detail-oriented, and comfortable stepping into different systems quickly. Tools I’ve worked with include Dubsado, Notion, Asana, Trello, Monday, ClickUp, Kajabi, KEAP, Etsy, Squarespace, Canva, QuickBooks, Google Workspace, Karbon, Egnyte, Slack, SimplePractice, Athena, TheraNest, and EPIC. I especially enjoy supporting unconventional, mission-driven, and community-centered businesses, including women-led brands, BIPOC-owned businesses, LGBTQ+ entrepreneurs, neurodivergent founders, cannabis-adjacent brands, spiritual or witchy businesses, wellness providers, artists, and spicy-content creators. My clients typically need someone who can bring order to the chaos, improve follow-through, organize systems, communicate professionally, and help the business feel more manageable behind the scenes. I can support you with: Inbox and calendar management Client communication and follow-up Client onboarding and offboarding CRM setup and maintenance Invoicing and payment support SOPs, forms, and internal documentation Project and task management Research and spreadsheet organization Squarespace updates Kajabi course updates Etsy and digital product support General operations and personal assistant support I bring structure, warmth, discretion, and resourcefulness to my work. My goal is to make your business feel lighter, smoother, and more supported without you having to explain every little detail twice.

Running a business means wearing a dozen hats. I help you take a few of them off. I'm Ally, a virtual assistant and marketing support specialist based in Colorado. For the past several years I've been the behind-the-scenes engine for small business owners, coaches, medical practices, consultants, and service providers who need more than a task-doer. My clients hand me entire areas of their business, from social media and content to operations and client systems, and trust that they'll run smoothly without constant oversight. Here's what I can take off your plate: WEBSITE DESIGN AND BUILDS I design and launch clean, professional websites for small businesses and solo practitioners. That includes layout and design, copywriting, mobile optimization, and deployment, plus the details most builders skip like connecting your scheduler, email list, and contact forms so your site actually works for your business from day one. I also handle ongoing updates and maintenance for existing sites. SOCIAL MEDIA MANAGEMENT Full-service strategy, content creation, scheduling, and community management across Instagram, Facebook, LinkedIn, and more. I currently manage social for clients in healthcare, wellness, finance, golf and hospitality, and professional services, so I know how to adapt voice and strategy to your industry rather than forcing a template on it. MARKETING SUPPORT Email newsletters, Substack management, content calendars, launch support, and ad coordination. I work comfortably in Mailchimp, Canva, Hootsuite, and the rest of the modern marketing stack. OPERATIONS AND ADMIN CRM setup and migration (Dubsado, HoneyBook), client onboarding systems, ClickUp and project management buildouts, invoicing and QuickBooks support, SOPs, and the day-to-day coordination that keeps a business moving. What makes me different is my focus on long-term client relationships. Most of my clients have been with me for years and treat me as part of their team. I'm proactive, I communicate clearly, and I catch the things that would otherwise slip through the cracks. If you're looking for someone who can own a piece of your business and run with it, let's talk. I'd love to hear what's on your plate.

“It was a true pleasure working with Diana! It’s a rare thing to find someone with such exceptional technical and design skills—with the added bonus of being extremely kind, patient, and customer-focused! Working with Diana is a true partnership & She made—what could’ve been overwhelming—into a fun project. She has great communication skills, eager to learn and communicate well as a contractor. She is detail orientated but proactive in strategy and someone who can take your vision and build something phenomenal! 10/10 stars! I would definitely recommend her, she cannot disappoint, and I wish I can keep her all to myself! “ Pauline Malubay, Ventures In Product "Whoa! “Don’t you dare steal my babysitter! She is prompt, efficient, I find the place in great shape, better than I left it, homework is done, and I couldn’t replace her!” Sooo, we’ve all had that special person, and yes, no sharing allowed…… But we learned to share, – hopefully- and here we go……… A little tongue in cheek, but it’s true. When you find somebody exceptional you don’t want to share but, really, you want them to explore, grow, and to build. Diana is one of the best individuals I’ve found in my entrepreneurial journey to make that happen. OK, I’ll share…… Diana is pleasant, intuitive, a self-starter, and about everything someone would need to go to the next step in this complex digital and social world, and to be that assistant you’ve always wish you had. Where are the stars? Well, they’re five plus. I can’t give more than five, but Diana is one of those energetic individuals that you want to work with, time and again. I’ve worked with many, some to a big YIKES! Not so with Diana – I can’t recommend her enough. HC Hansen MD CEO, Pain Relief Centers Hi, Diana here. I’m a US-based Technical Virtual Assistant When you work with me, we both have the same goal, maximizing your ROI. Meeting your standards for high-quality work and delivering on time are my top priorities. I’m also a continual learner. I invest in my professional skills to provide you with the best possible service. Please send me a message with information about your goals and needs. From there, we can discuss your requirements in more detail.

If you're a business owner who needs someone who can build your marketing systems, not just execute tasks inside them, that's exactly what I do. I'm Kristin, a Marketing Systems Specialist and Virtual Assistant with 5+ years of hands-on business experience. I don't just support businesses, I've built them: grew my own brand from 90 to 26,000 followers in four months, independently published multiple books on Amazon KDP, launched two Etsy shops from scratch, and built a full Kajabi course and community. I know what it takes because I've done it. My expertise now spans HubSpot CRM and marketing automation — workflows, lead scoring, email sequences, and reporting — alongside social media strategy and content creation, LinkedIn growth, email marketing (Mailchimp, Flodesk, Kajabi), Etsy store setup and SEO, Canva design, ManyChat DM automations, Zapier workflows, and comprehensive administrative and operations support. I also bring a background most people in this space can't claim: three years at University Hospital in Colorado, working in the ER and Radiology Scheduling. I understand healthcare language, confidentiality, and the level of precision the industry requires. I'm efficient with ChatGPT, Claude, HubSpot's AI tools, and other AI productivity tools, and I use them to think faster and create sharper content without losing the human voice that actually drives engagement. I'm organized, proactive, and completely self-directed. I flag problems before they happen and treat every client's business like my own. Let's build something great together.

SUMMARY Sector of Natural Resources: Oil & Gas, Power, Refinery, Land, and Water • Dynamic and achievement driven professional with ample experience providing high-performance project support, database administration, and electronic document management in several companies in the oil exploration, energy, government, and IT solutions sectors. • Participated in IT projects involving data cleansing and reorganization, requiring knowledge in SAP, SalesForce, Oracle, and JD Edwards ERP systems, delivering expected outcomes on time, within budgets, and order specifications. • Experience in Compliance Management working with regulatory well permits, spud dates, logs, core data, directional plans and surveys, drilling schedules, WBDs, perforations and coil tubing. • Contributed to enhancing database administration efficiency required in successfully implementing document management systems. • Detailed, analytical and methodical with critical thinking to resolve work issues even under stress. • Well-organized and resourceful with multitasking skills that optimize limited resources to achieve outstanding results. TECHNICAL SKILLS: • Metadata Entry: Citrix, Quorum, SAP, ERP, JD Edwards, CRM & Oracle • Apps: OpenText Documentum, OpenText Livelink, Business Objects, OpenWells, MS Access, Lotus Works, AutoCAD, Peloton WellView, Crystal Reports, & Quorum Citrix • Accounting Tools: A/P, A/R Posting, Peachtree, MAS90, Petroleum Accounting Systems for O&G • Internet: Email/Webmail, Social Networking, WordPress, Web Design • Office Tools: MS Office 2010 & 2016 (Word, Excel, PowerPoint, Access, & Outlook), & Lotus Notes Pertaining to the Remote Data Entry / Salesforce / Migration position, attached is a copy of my resume. Besides having 5 years of college and utilizing intermediate to advanced MS Office skills, I have had several years working with metadata, database management and word processing as well as used MS Outlook, MS Teams, Zoom and Lotus Notes. Have entered data into Salesforce, SAP, Oracle, IBM Main Frame System for OpenText Documentum, OpenText Livelink, Job Control Language at the Denver Federal Center. For several of my jobs, I have done internet research to find whatever information the Client is interested in obtaining. I have created databases in MS Access for Christian Singles Network that ran reports for the president of the company and Stone & Webster Engineering, where I learned to edit the lines on the reports and moved fields around in the reports. I have dragged and dropped the query boxes and have taken 7 SQL Tutorials, but never have I gotten a job utilizing SQL. Most recent Sales Force Data Migration was January-February 2020 where I helped transfer records from one version to another at Arrow Electronics. Document Controller/ Document Management Systems • Completed various projects involving knowledge in SAP, Oracle, Documentum, Livelink, P&IDs, FDA Regulations, Compliance and Retention, PIMS, Document Control Systems, Project Management and JD Edwards systems in several industries on time • Document Management (Documentum, Livelink, PIMS, Aconex, ECM, EDM, OpenWells, SAP, Oracle, Citrix) • Processed and documented project specifications, reports, and transmittals, recording, digitizing, and archiving technical documents and drawings of power plants, refineries and field buildings into ‘Documentum’ • Experience in Compliance Management working with regulatory well permits, spud dates, logs, core data, directional plans and surveys, drilling schedules, contracts, AFEs, Leases, WBDs, perforations and coil tubing Database Administration • Migrated files from a Shared Drive to an Internet cloud-based Livelink Database, using OpenWells, conducting research and data entry methods as necessary to hasten data migration using a custom format of the Livelink database that would eventually become SharePoint. • Performed database cleansing and reorganization. CRM Dynamic, SalesForce, metadata, queries • Contributed to enhancing database administration efficiency required in successfully implementing document management systems • Detailed, analytical and methodical with critical thinking to resolve work issues even under stress. • Well-organized and resourceful with multitasking skills that optimize limited resources to achieve outstanding results. Project Administrator/ Document Management Systems • Filed/Organized documents, drawings in both print and electronic format. Controlled lifecycle of documents. • Reported to a Senior Project Manager, providing administrative support • Specifications, Transmittals, Departmental Memos, Emails (Lotus Notes, Outlook), Zoom, MS Teams, Visio (in college, one used a plastic stencil for flowcharting, Primavera, MS Project • Assessed, analyzed, researched, and categorized legal land documents, digitizing print and accurately conducting data entry from land files into Quorum/ Citrix/ Excel • Worked with regulatory well permits, compliance