I am an Executive Assistant who is here to help meet your business needs. I can functions as the primary individual responsible for the preparation and quality control audit in the development of scheduling, involving independent analysis and judgment to insure State reporting mandates and requirements are met.
Calculate meeting dates/times to meet time grid and state mandates.
Serves as primary liaison among managers, employees, and public-at-large by providing information with regards to departmental operations, policies, procedures and regulations, involving personal expertise, judgment and interpretation.
Troubleshoot issues and communicates solutions.
Performs complex and responsible duties requiring extensive knowledge of the functions and service programs of the department to which assigned.
Functions as the primary individual responsible for the logistical room-use scheduling for the department assigned by utilizing the District’s scheduling software program, including processing specific section and event reservations; running and resolving all error report issues regarding departmental events and room assignments.
Adheres to schedules and timelines set by the Department related to schedule development and payroll preparation.
Independently calculates and audits Employee hours to meet Department and Contract requirements.
Prepares and maintains accurate and comprehensive files and records related to the operations of the department employee payroll.
Prepares various documents which may require Board approval including contracts, maintenance agreements, travel requests.
Prepares and maintains records of employees, timesheets, for full-time and part-time employees. Makes and submits calculations for data entry by the Payroll office.
Provides testing expertise for Information Services with regard to quality control, process revisions, reporting.
Functions as the primary departmental training source for employees, with regard to Departmental deadlines, policies and procedures.
Prepares and tracks requisitions, purchase orders, reimbursement requests, computer and equipment repairs, building and maintenance repair orders, inventories and instructional supplies according to established procedures.
Process budget transfers; act as department liaison with finance department regarding status of accounts and purchase order; uses independent judgment to determine when invoices are paid and when purchase orders are opened/closed.
Process and track printing request, keys, room use and media equipment, utilizing the organizations accounting, scheduling, facilities and media software programs as
well as the organizations website.
Initiates, prepares and monitors status of hiring paperwork for employees; initiates recruitment authorization paperwork.
Assists management with the departmental budget, oversees expenditures including travel requests and maintains fiscal control.
Prepares and maintains a variety of reports, confidential records, departmental lists and files related to departmental operations and activities, including multiple budgets and financial records, expenditures and current account balances utilizing the organizations accounting software program.
Inputs and retrieves computerized data, lists and statistical reports utilizing organizations software.
Coordinates communication and activities with other departments, organizational personnel, and the public-at-large by telephone and in person; answers questions and resolves issues as appropriate; establishes and maintains positive staff and public relations.
Prepares, coordinates, monitors and types confidential employee evaluations for departmental review. Completes process with managers and forward to appropriate department.
Composes correspondence using independent judgment on a variety of department matters, which may include material of a confidential nature.
Plans, schedules and performs a variety of departmental work related to the function to which assigned.
May assign and review the work of short-term personnel.
Maintains a friendly, supportive atmosphere for all employees and the public.
Data Entry
