What does a PeopleMatter HIRE specialist do?
A PeopleMatter HIRE specialist configures and manages the recruiting workflow within the PeopleMatter platform to control how job openings appear and how candidates apply. This role focuses on the administrative setup of requisitions rather than interviewing candidates directly. The specialist builds the structural foundation for hiring by defining job parameters, managing application URLs, and editing automated communication templates. These actions ensure that the recruiting dashboard reflects current hiring needs and that applicants receive accurate information during the submission process.
- Create and manage job requisitions by entering specific details such as requisition numbers, location data, position titles, and hiring types like new or backfill roles. Set the status of each opening to pending, open, cancel, or close to control when applicants can submit their information through the system.
- Edit recruitment message templates that the system sends to candidates during various stages of the application process. Update the text within these templates to reflect current company branding, specific job requirements, or changes in the outreach strategy without altering the underlying automation logic.
- Generate and distribute organization-level or job-specific application URLs that direct candidates to the correct intake forms. Verify that these links function properly and point to the active requisitions so that applicants land on the right page when they click through from external job boards or career sites.
How to hire a PeopleMatter HIRE specialist on Upwork
Step 1: Post a job
Define your recruiting workflow needs clearly to attract qualified administrators. Use the Job Post Generator powered by Uma™, Upwork's Mindful AI to draft your listing. Describe your requirements in a few sentences and Uma drafts a job post for the role. You can write a new post, update a saved draft, or reuse an existing post.
- Specify experience with creating and managing requisitions within the PeopleMatter HIRE tab.
- List tasks such as editing recruitment message templates and configuring applicant data access.
- Clarify if the specialist must manage job postings and direct application URLs for specific locations.
Step 2: Evaluate candidates
Look for proof of hands-on configuration in PeopleMatter recruiting modules. Uma can run instant video interviews and build shortlists with side-by-side comparisons to speed up your review.
- Check for portfolio examples showing created requisitions with correct status controls like open or closed.
- Verify familiarity with navigating the Recruiting dashboard to set up hiring openings.
- Confirm ability to generate organization-level and job-specific application URLs for candidates.
Step 3: Interview your top choices
Discuss specific scenarios involving requisition lifecycle management and template customization. Interviews can be scheduled and conducted within Upwork Messages with an immediate transcript and summary after each one.
- Ask how they handle switching requisition statuses from pending to open for active hiring.
- Request examples of updated message templates used for candidate outreach communications.
- Quiz them on setting up recruiter workflows and dashboards within the Administrator workspace.
Step 4: Agree on scope and begin work
Set clear milestones for requisition setup and template updates before starting. Use Upwork Messages and the contract workroom for communication and project management, plus identity verification, payment protection, hourly tracking, and project funds for security.
- Define deliverables such as a set number of configured job requisitions and live application URLs.
- Agree on a timeline for editing and deploying recruitment message templates to candidates.
- Establish protocols for managing applicant data access and closing requisitions when roles fill.
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